Management & Administrative Assistant

vor 4 Wochen

Basel, Schweiz Abbott Laboratories Vollzeit

**Management Assistant**

**Primary Job Function**:
General office management for the EPD IT department, internal and external correspondence, archiving, mailings, acting as communication interface with internal and external stakeholders, travel management.

**Core Job Responsibilities**:
**Administrative** **Support**
- Support of Head of IT EPD in all organization and administrative functions
- Organization and management of agendas
- Internal and external correspondence in English
- Ensure general office administration, such as coordination of business schedule, travel and expense management
- Organization and coordination of internal and external meetings and events world-wide
- Assistance in preparing and coordinating presentations for meetings
- Arrangements of telephone conferences, liaison for remote access issues
- Follow up personnel matters on behalf of the department head
- Support budget control matters
- Set-up and tracking of contracts
- Coordinate, maintain and archive departmental files as assigned, in compliance with corporate and government regulations
- Optimization of current processes and introduction of modified processes (P-Drive, approval processes, etc.)
- Suggest cost and time saving improvements (e.g. implement new set-up of Educational Tours) to Management and coordinate change and adjustments constructively

**Minimum Education**:
Commercial education or University degree in Business Administration or equivalent experience

**Minimum Experience/Training Required**:

- Minimum 3 years of experience in a similar administration position / role
- Excellent command of English essential, German, French as any other language would be an asset
- Full command of modern IT skills is a must
- Excellent interpersonal and communication skills
- Team and service-oriented, agile and flexible, able to adapt to changes
- Well organized with a strong sense of responsibility, independent working style
- Comfortable working in multicultural, dynamic, fast-paced environment
- Willingness to travel, if required
- Committed, innovative, highly motivated, pro-active personality

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