Temporary Administrative Assistant, Finance

vor 2 Wochen

Basel, Schweiz CTC Resourcing Solutions Vollzeit

**_The Life Science Career Network_**

**Temporary Administrative Assistant, Finance Leadership Team (80-100%)**

Our client, a global market leader in the production and process support of active pharmaceutical ingredients, both in the chemical and biotechnology sectors, is looking for an Administrative Assistant for a **4-month contract (maternity cover but with possibility for extension)** based in **Basel**, Switzerland.

**Main Responsibilities**:

- Provides a full range of secretarial/administrative support to the Finance Leadership Team - A highly visible role requiring uppermost level of professionalism, confidentiality, discretion, agility, accuracy and flexibility
- Maintains files, records, calendars and diaries: arranges business travel, and tracks and processes expenses and relevant invoices
- Uses own independent judgment and discretion to perform other administrative duties within generally defined policies and practices
- Set up SharePoint pages and administrate them
- Set up Onboarding's for new team members
- Perform other duties as assigned
- Organizes events, travel, workshops and various meetings (internal, external, local and international) for the Leadership Team

**Qualifications and Experience**:

- **_Relevant working/residency permit or Swiss/EU-Citizenship required_**:

- A-level/high school diploma or commercial apprenticeship
- Experience in supporting a busy senior executive with knowledge of working in a large and complex matrix organization
- Pharma/Life Science background and knowledge preferred but not essential
- **Fluent in English **and** German**:

- First class communication skills - written and oral
- Capable of tact, diplomacy, flexibility, and the highest level of confidentiality and professionalism in all interactions
- Consistently delivers highly accurate and timely work
- Advanced proficiency in Outlook, Word, PowerPoint, Excel and understanding of SAP, Skype, SMS, Lync and SharePoint
- Experience in leading teams would be an advantage

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