Aktuelle Jobs im Zusammenhang mit Administrative Team Assistant - Basel - Work Selection

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    vor 4 Monaten

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Administrative Team Assistant

vor 5 Monaten

Basel, Schweiz Work Selection Vollzeit

**Beschreibung**:
For our international medical partner, F. Hoffmann-La Roche Ltd. in Basel, we are looking for a qualified and motivated **Administrative Team Assistant** for a temporary contract of 12 months.

**Tasks**:

- Planning and coordinating onsite/offsite meetings and/or team events, coordinating national/international travel and conference calls
- Support coordinating department/functional meetings
- Travel Management
- Expense Reports
- Support budget management, preparing and submitting purchase orders and maintaining vendor relations, accruals and compiling expense reports
- Tracking contracts, arranging signatures
- Catering
- Support the project and coordination of various activities
- Support management and organization of events (e.g. JP Morgan conference, R&D Fairs, Summits, Global Meetings, Seminars, etc.)
- Support setting-up and maintaining of gSites
- Participating in administrative project initiatives

**Must Haves**:

- Commercial diploma or higher education
- Min. 3 years work experience in a multicultural environment - in an administrative role
- Previous Roche Experience
- Previous exposure as Project Coordinator or Management Assistant is a plus
- Very good knowledge of Google apps (including Mail, Calendar and Drive), SAP Environment (MyBuy, Concur etc.), Video Conference tools (i.E Zoom, Gmeet)
- Ability to manage complex scheduling, in multiple time zones, various levels of internal
- Experience in independently leading the planning & execution of meetings, workshops, events
- Fluent in English
- Strong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detail
- The ability to prioritize and coordinate complex workloads to meet deadlines
- Discretion, flexibility and proactivity. Enjoy operating individually and as a member of a team of administrative professionals. A can-do, positive mindset with creative ways to resolve topic
- Experience working in diverse and complex organizational cultures and structures and confident in dealing with senior leaders and external stakeholder management, often with a high level of confidentiality required
- Previous interaction in an agile environment with flexibility, empowerment, and authenticity
- Ability to partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials

**Nice to Haves**:

- German

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