Administrative Team Assistant

vor 4 Wochen

Basel, Schweiz Work Selection Vollzeit
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For our international medical partner, F. Hoffmann-La Roche Ltd. in Basel, we are looking for a qualified and motivated Administrative Team Assistant for a temporary contract of 12 months.
Tasks

Planning and coordinating onsite/offsite meetings and/or team events, coordinating national/international travel and conference callsSupport coordinating department/functional meetingsTravel ManagementExpense ReportsSupport budget management, preparing and submitting purchase orders and maintaining vendor relations, accruals and compiling expense reportsTracking contracts, arranging signaturesCateringSupport the project and coordination of various activitiesSupport management and organization of events (e.g. JP Morgan conference, R&D Fairs, Summits, Global Meetings, Seminars, etc.)Support setting-up and maintaining of gSitesParticipating in administrative project initiatives
Must Haves
Commercial diploma or higher educationMin. 3 years work experience in a multicultural environment - in an administrative rolePrevious Roche ExperiencePrevious exposure as Project Coordinator or Management Assistant is a plusVery good knowledge of Google apps (including Mail, Calendar and Drive), SAP Environment (MyBuy, Concur etc.), Video Conference tools (i.E Zoom, Gmeet)Profound experience in drafting email communications on behalf of manager, team, network, leader, etcAbility to manage complex scheduling, in multiple time zones, various levels of internalExperience in independently leading the planning & execution of meetings, workshops, eventsFluent in EnglishStrong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detailThe ability to prioritize and coordinate complex workloads to meet deadlinesDiscretion, flexibility and proactivity. Enjoy operating individually and as a member of a team of administrative professionals.
A can-do, positive mindset with creative ways to resolve topicExperience working in diverse and complex organizational cultures and structures and confident in dealing with senior leaders and external stakeholder management, often with a high level of confidentiality requiredPrevious interaction in an agile environment with flexibility, empowerment, and authenticityAbility to partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials
Nice to Haves
German

Are you interested? Do not hesitate and submit your complete application documents online today.

We also process applications by post, but will not return them for administrative reasons. We look forward to hearing from you

Wir wertschätzen Vielfalt und begrüssen daher alle Bewerbungen - unabhängig von Geschlecht, sozialer Herkunft, Religion, Alter und Identität. Zur leichteren Lesbarkeit und besseren Verständlichkeit verwenden wir nur eine Gender-Form. Selbstverständlich sind im jeweiligen Kontext alle Genderformen gleichermassen gemeint.

Kontakt
Adnan Ferizi

Arbeitsort
Basel

Pensum
100%

Position
Mitarbeiter

Branche
Administration / Verkauf / Einkauf

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