Administrative Team Assistant

Gefunden in: beBee S CH - vor 2 Wochen

Basel, Schweiz Flexsis SA Vollzeit
Flexsis is a Swiss company born of the merger between Interima and Global Personal Partner, two leading recruitment companies in our country.This partnership makes us a major player in recruitment in Switzerland, offering extensive expertise throughout the country. Whichever region of Switzerland you're in, Flexsis's nationwide network means it will be there to support you.
For our client F.Hoffmann-La Roche in Basel, we are looking for a motivated and reliable (w/m/d)

Administrative Team Assistant 100%
  • Planning and coordinating onsite/offsite meetings and/or team events, coordinating national/international travel and conference calls
  • Support coordinating department/functional meetings
  • Travel Management and Expense Reports
  • Support budget management, preparing and submitting purchase orders and maintaining vendor relations, accruals and compiling expense reports
  • Tracking contracts, arranging signatures
  • Support the project and coordination of various activities
  • Support management and organization of events (e.g. JP Morgan conference, R&D Fairs, Summits, Global Meetings, Seminars, Catering etc.)
  • Support setting-up and maintaining of gSites
  • Commercial diploma or higher education
  • Min. 3 years work experience in a multicultural environment - in an administrative role
  • Previous Roche Experience 
  • Previous exposure as Project Coordinator or Management Assistant is a plus
  • Very good knowledge of Google apps (including Mail, Calendar and Drive), SAP Environment (MyBuy, Concur etc.), Video Conference tools (i.E Zoom, Gmeet) 
  • Profound experience in drafting email communications on behalf of manager, team, network, leader, etc 
  • Ability to manage complex scheduling, in multiple time zones, various levels of internal
  • Experience in independently leading the planning & execution of meetings, workshops, events 
  • Fluent in English
  • Strong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detail
  • The ability to prioritize and coordinate complex workloads to meet deadlines
  • Discretion, flexibility and proactivity. Enjoy operating individually and as a member of a team of administrative professionals.
Start date: 01.05.2024 - latest Start Date: 13.05.2024
Planned duration: 12 months - extension possible
Remote/Home Office: 1 x week

Are you interested? Our recruiter is looking forward to receiving your complete electronic application (CV, certificates, diplomas).

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