Personal Assistant

Vor 7 Tagen

Basel, Schweiz Bruker Vollzeit

Overview:
As one of the world’s leading analytical instrumentation companies, Bruker covers a broad spectrum of advanced solutions in all fields of research and development. All our systems and instruments are designed to improve safety of products, accelerate time-to-market and support industries in successfully enhancing quality of life. We’ve been driving innovation in analytical instrumentation for 60 years now. Today, worldwide more than 7,200 employees are working on this permanent challenge, at over 70 locations on all continents.

We are looking for a Management/ Executive Assistant to perform a variety of administrative tasks and support our Division senior-level managers at CALID Switzerland in Fällanden.

**Responsibilities**:

- Act as the point of contact among Executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage scheduling for Division Executive(s)/ key Division Executive (possibly two to three)
- Draft, review and send communications on behalf of Division Executive(s)
- Maintain confidential and sensitive information
- Organize and prepare meetings, including gathering documents and attending to logistics of meetings
- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials
- Organize team communications and plan events, both internally and offsite
- Work proactively and proactively follow up / request on feedback
- Keep the Executive (s) advised of time-sensitive and priority issues, ensuring appropriate follow-up
- Assist the Division Executive (s) in the development of presentations and white papers for internal and external use
- Answer and respond to phone calls, communicate messages and information to the Executive (s)
- Coordinate travel arrangements
- Process of all travel expense reports for the executives
(Prepare, reconcile, and submit expense reports)
- Maintain various records and documents for Company Executive(s)
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

Qualifications:

- Work experience as an Executive Assistant, Personal Assistant or similar role/ Three to five years’ prior experience in supporting a senior executive or team
- Exceptional communications skills, the ability to pay attention to detail and stay organized
- Comfortable interacting with High-Level Executives
- Strong interpersonal skills, exhibits sound judgment with the ability to prioritize
- Good time-management skills and the ability to problem-solve and multitask
- Excellent written and verbal communication skills, also editing, and proofreading skills
- Energetic and eager to tackle new projects and ideas
- Excellent understanding of frequently used computer software and programs, such as Microsoft Office, Microsoft Office Suite (Outlook, Teams, Word, PowerPoint, and Excel) with aptitude to learn new software and systems
- Resourceful, can-do attitude
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Excellent German and English

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