Executive Admin Assistant

vor 8 Stunden

Basel, Schweiz ELAN Personal AG Vollzeit

LINK KOPIERENFor our longstanding and well-known client, F. Hoffmann-La Roche AG, we are looking for a long-term temporary assignment for the Basel site as a

**Tasks & Responsibilities**:

- Manage agenda, c-Suite (Jamboard, Trello board, gSuite) and action items for the meetings
- Travel and meeting organization worldwide in co-operation with the in-house travel centre, other Roche locations and/or external parties if needed
- Organize teleconferences and videoconferences as well as ordering supplies, catering etc.
- General administration tasks and act as a contact person for general requests involving the team (such as office movers, office set-up, office supplies etc.)
- Keep databases and team sites up-to-date, as well as team and other stakeholder contact lists and filing information
- Organize and co-ordinate of internal and external meetings as well as being involved in preparation of offsite meetings.
- Support Team members
- Budgetary responsibilities (Purchase Order, Invoicing processes)
- Delegated authority for MyBuy and CIDM approval
- Support HR processes such as interview organisation and onboarding of new employees, assistance to new employees with the onboarding programme
- Deputize for absences of the team assistants
- Deputize Time Management Responsible
- Participate in the development of structured processes, procedures and subprojects
- Coordinate with the assistants team, ensuring that goals and objectives are me

**Must Haves**:

- Min. a commercial Diploma or similar
- Min. 10 year’s work experience preferably in multicultural environment
- Previous Roche experience
- Good knowledge of IT tools and Google Suite
- Extended Roche-internal network across functions and departments
- Excellent understanding of Roche-internal structure and processes
- Well organized, proactive, solution oriented and a team-player, with strong interpersonal and
- communication skills
- Expert command of electronic communication and business tools
- Ability to effectively manage conflicting and changing priorities and perform in a collaborative
- team environment, focusing on the impact
- A can-do, positive mindset with creative new ways of working attitude to resolve topics
- You are fluent in written and spoken English, German is a plus

**Our offer**:

- The chance to get involved in one of the most successful pharmaceutical companies in the world
- Attractive and punctual remuneration
- A partner at your side who focuses on honesty and quality

**Ihr direkter Ansprechpartner**:
Tarik Kesen

ELAN Personal AG
Herr Tarik Kesen
Personalberater
Leimgrubenweg 16
4053 Basel

+41613363333

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