Administrative Team Assistant

**EINFÜHRUNG**: Our profession and our passion "HR Management." Global Personal is an independent company of the Interiman Group SA with over 100 employees offering a complete range of human resources services at 21 locations in German-speaking Switzerland. For our client F. Hoffmann La Roche in Kaiseraugst, we are looking for a reliable and motivated **Administrative Team Assistant 100%**: **AUFGABENBESCHREIBUNG**: This position will report to the Global Head of Operations. As a Network Administrative Team Assistant you will play a variety of roles according to your experience, knowledge, and the general business/team requirements, such as: - Calendar Management - Travel arrangements - Scheduling of Network and Team Meetings (Onsite, offsite, live or virtual) - Event Management - Coordination & execution of team offsites - Meeting Management - Attend internal meetings & assist in note taking and action item follow up - Arrange all meeting needs (Catering, mtg materials, special room set up, etc.) - Organize seminars with internal and external attendees - Document Management - Interface with IT department for all system/database related requests - Handle all administrative aspects of the spend management system MYBUY - Work with other administrative staff to ensure consistency of approach and exchange of best practices. - Provide back-up support in the absence of other administrators - Adopt a proactive approach to working within a team of administrative professionals, seeking opportunity to support, to fill gaps and to generally contribute to enhance overall team performance and success **ERFORDERLICHES PROFIL**: - Commercial diploma or higher education - Min. 3 years work experience in a multicultural environment - in an administrative role - Previous exposure as Project Coordinator or Management Assistant is a plus - Very good knowledge of Google apps (including Mail, Calendar and Drive), SAP Environment (MyBuy, Concur etc.), Video Conference tools (i.E Zoom, Gmeet) - Ability to manage complex scheduling, in multiple time zones, various levels of internal - Experience with independently lead the planning & execution of meetings, workshops, events - Fluent spoken and written English - Strong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detail - The ability to prioritize and coordinate complex workloads to meet deadlines - Discretion, flexibility and proactivity. Enjoy operating individually and as a member of a team of administrative professionals. - A can-do, positive mindset with creative ways to resolve topic - Experience working in diverse and complex organizational cultures and structures and confident in dealing with senior leaders - and external stakeholder management, often with a high level of confidentiality required - Previous interaction in an agile environment with flexibility, empowerment, and authenticity - Ability to partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials **Mindsets and Behaviors**: - You are a true team player able to collaborate with a pool of assistants and share best-practices - You are passionate about organization and working with people - You are action-oriented and can make decisions; you repurpose work and ideas in favor of - starting from scratch - You demonstrate curiosity, active listening, and a willingness to experiment and test new ideas when appropriate, focusing on continuous learning and improvement - You are able to interact and work effectively under pressure and manage multiple tasks and priorities to meet deadlines Start: asap. - Duration: 1 year