Business Support Specialist

Vor 2 Tagen

Zug, Zug, Schweiz Randstad Staffing Vollzeit
Job Description:

As a highly organized and proactive Executive Assistant, you will provide comprehensive support to our management team. This role encompasses project management, coordination, and data processing tasks.

Key Responsibilities:
  • Manage calendars, appointments, and meetings for senior executives.
  • Handle confidential correspondence and prepare detailed reports.
  • Screen and prioritize emails, calls, and tasks effectively.
Project Management:

You will plan and execute projects, ensuring deadlines are met. Key responsibilities include coordinating resources and collaborating with cross-functional teams, monitoring project progress, and preparing status reports.

Liaison and Coordination:

You will liaise with vendors, service providers, and stakeholders to ensure smooth operations. Accurate documentation is crucial, as well as timely follow-ups.

Data Processing:

You will collect, analyze, and process data for reports and decision-making. Developing and maintaining organized digital and physical filing systems is essential, as well as leveraging software tools to automate workflows and enhance efficiency.

Requirements:
  • Bachelor's degree in Business Administration, Management, or a related field, or equivalent experience.
  • At least 3 years of experience in a similar role, such as executive assistant or project management.
  • Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Familiarity with project management and data analysis tools.
  • Exceptional organizational and multitasking abilities.
  • High level of discretion and confidentiality.
  • Fluent in English; knowledge of German is an advantage.

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