HR Team Assistant

vor 1 Monat

Geneve, Schweiz Gavi, the Vaccine Alliance Secretariat Vollzeit

**THE ROLE**

The HR Team Assistant will assist in various administrative tasks and provide support to HR Business Partners in their administrative activities. They will support procurement activities and the recognition scheme, assist in onboarding and offboarding.

Main Duties/Responsibilities

**Administrative Support**:

- Maintain the team calendar, schedule meetings, and coordinate conference calls;
- Assist with organising team events and activities;
- Help in creating and formatting presentations for Chief People Experience Officer and for HR leadership;
- Gather relevant data and information to support presentation content;
- Update and maintain HR Intranet pages, ensuring accurate and relevant information is available to employees;
- Create and update where necessary templates and forms used by the team.

**HR Business Partner Assistance**:

- Generate employee letters and prepare necessary reports on behalf of HR Business Partners;
- Support HR Business Partners in various administrative tasks and projects;
- Coordinate the administrative tasks related to the Employee Recognition Scheme.

**Procurement Tasks**:

- Utilise SAP to raise purchase orders and goods/services received documents.

**HR Operations Assistance**:

- Assist the Onboarding and Offboarding processes;
- Support periodic updating of organograms;
- Run scheduled reports and disseminate within the HR Team.

**Note: The essential functions listed in this section are not exhaustive of the job responsibilities; other duties may be assigned consistently with the department needs.**

Work Experience
- Prior experience in an administrative role, preferably within an HR department.

Skills/Competencies
- Excellent organisational skills with the ability to manage multiple tasks and priorities;
- Proficient in MS Office Suite (Word, Excel, PowerPoint);
- Excellent communication and interpersonal skills;
- Detail-oriented with a high level of accuracy in work;
- Ability to maintain confidentiality and handle sensitive information;
- Familiarity with SAP or other procurement systems is desirable.

Languages
- Fluent English is required;
- French is an asset.

Academic Qualifications

Contacts
- Gavi Secretariat.

Additional Information

Please note that as a vaccine organisation and in order to provide duty of care towards its employees, Gavi is requiring its new employees to confirm that they are fully vaccinated against Covid-19 as a condition for pursuing employment with us. You can find out more by visiting this link.
Become part of our community and join us on Facebook and Twitter for updates about our mission to save children’s lives You can also follow our hashtag #vaccineswork

Gavi brings together the public and private sectors to save lives and protect people’s health by increasing equitable and sustainable use of vaccines against 18 infectious diseases. You will be joining an organisation at the centre of the international COVID-19 response, at the most critical time in global health in a lifetime. You will work in a culturally diverse environment with over 70 nationalities. You will collaborate with partners such as WHO, UNICEF, the Bill & Melinda Gates Foundation, the World Bank - and from business, civil society and government. And you will work in the first global health organisation to receive equal gender salary certification. Your unique experience, skills and talents can help us achieve our vision of leaving no one behind without the life-saving power of vaccines.

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