Team Assistant

vor 2 Wochen

Geneve, Schweiz United Nations Vollzeit

The Human Resources Section (HR) in the Division of Programme Support (DPS) at ITC aims to have the right people with the appropriate skills and competencies to achieve its strategic and operational goals while providing an enabling and supportive work environment. The HR Section covers all areas of talent acquisition and management, including recruitment, contractual services, staff administration, learning and development, staff well-being and policy development and review. HR serves as an active listening partner throughout the Organization to ensure it is providing value-add services to meet its corporate mandates and priorities.

**Responsibilities**:
Under the direct supervision of the Head, Recruitment and Staffing, this position will be focused on assisting the team in processing Consultant and Individual Contractors contracts. The Team Assistant:

- Performs a wide range of office support and administrative functions related to HR issues.
- Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Monitors processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
- Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
- Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
- Requests, reviews and submits bank details for consultants (BIRD) to Treasury at the United Nations Office of Geneva (UNOG)
- Advertises consultant opportunities on the ITC website
- Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
- Assists in the preparation of presentation materials using appropriate technology/software.
- Performs data entry and extraction functions.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Maintains files (both paper and electronic) and databases for work unit.
- Assists in providing software and office equipment support.
- Performs other duties as assigned

Competencies
calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Builds consensus for task purpose and direction with team members. Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team
shortcomings.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for
delivery of products or services to clients.

Education
High school diploma or equivalent required.

Work Experience
A minimum of three years’ experience in general office support or related area is required.

Previous experience in HR is desirable

Previous experience in the United Nations common system is desirable.

Previous experience using an Enterprise Resource Planning (ERP) systems and in particular
UMOJA is desirable.

Languages
For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice
ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons - of all genders - equally, including those with disabilities, without discrimination or prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy work/life balance and to allow all staff members to express and develop their talents fully.
Applicants will be contacted only if they are under serious consideration.
ITC Internal staff on fixed-term, continuing or permanent appointment, if selected, may be entitled to Special Post Allowance as per Staff R

  • Team Assistant

    Vor 4 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This post is located in the Office of the Chief, Interpretation Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The incumbent reports to the Chief, Interpretation Service. **Responsibilities**: Under the guidance of the Chief of Service, and the supervision of the Programme Management...

  • Team Assistant

    Vor 3 Tagen

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 234086 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-4 **Duty Station** : GENEVA **Department/Office** : United Nations Office for Disaster Risk Reduction **Date Posted** : May 2, 2024 **Deadline** : May 9,...

  • Team Assistant

    Vor 2 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Housing and Land Management Unit (HLMU) of the Forests, Land and Housing Division (FLHD) of the United Nations Economic Commission of Europe (UNECE) based in Geneva, Switzerland. The incumbent will report directly to the P3, Programme Management Officer, and will be under the overall supervision of the P4, Secretary of the...

  • Team Assistant

    Vor 4 Tagen

    Geneve, Schweiz United Nations Vollzeit

    The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The overall objective of...

  • Team Assistant

    Vor 2 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Equality, Non-Discrimination and Participation Unit, Special Procedure Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the Office of the High Commissioner for Human Rights (OHCHR), in Geneva, Switzerland. The incumbent will report to the Chief of Equality, Non-Discrimination...

  • Administrative Assistant

    vor 2 Wochen

    Geneve, Schweiz Adecco Vollzeit

    For several international clients, we are looking for **Administrative Assistant**: **Your challenges** - Provide administrative support to your superior, team members and visitors - Draft and prepare presentations, memos, charts, tables, graphs and plans - Be in charge of follow-up of meetings, events and conferences - Ensure fluid circulation of...

  • Vie Cib Sales Assistant Alto Team

    Vor 6 Tagen

    Geneve, Schweiz BNP Paribas Vollzeit

    VIE CIB SALES ASSISTANT ALTO TEAM - GENEVE, H/F (NUMÉRO DE L'EMPLOI : !V_CIBGM_0076) **VIE CIB Sales Assistant Alto Team - GENEVE, H/F** **Concrètement votre quotidien ?** En tant que VIE «Sales Assistant Alto Team» vous êtes chargé(e) des activités liées aux produits dérivés existants Exane et vous contribuez aux différentes missions de...

  • Team Assistant

    Vor 7 Tagen

    Geneve, Schweiz Boréal Coffee Company Vollzeit

    Boréal Coffee Company recrute pour l’une de ses boutiques de Genève un-e barista à temps partiel. Présents depuis plus de 10 ans à Genève, nous sommes une équipe grandissante de passionnés, tous unis par une ambition simple : démocratiser le café de spécialité en Suisse à travers nos Coffee shops et notre café fraîchement torréfié. Nous...

  • Vie Sales Assistant Alto Team

    Vor 6 Tagen

    Geneve, Schweiz BNP Paribas Vollzeit

    **VIE Sales Assistant Alto Team - GENEVE, H/F** **CONCRÈTEMENT VOTRE QUOTIDIEN ?**: En tant que VIE «Sales Assistant Alto Team» vous êtes chargé(e) des activités liées aux produits dérivés existants Exane et vous contribuez aux différentes missions de l’équipe (reporting mensuels d’AMC, suivi des frais de gestion, automatisation et...

  • Lawyers' Assistant

    Vor 4 Tagen

    Geneve, Schweiz Schellenberg Wittmer Vollzeit

    We are looking for a lawyers' assistant to join our legal team in Geneva. Activity rate of 80 - 100% - Entry date: to be discussed Your assignments and tasks will include: - Managing clients' files (from opening new mandates to archiving); - Typing and drafting correspondence, proofreading; - Preparation, compilation and production of large legal...

  • Team Assistant

    Vor 4 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the United Nations Library and Archives Geneva. The incumbent reports to the Cultural Activities Coordinator. **Responsibilities**: Within limits of delegated authority, the Team Assistants will be responsible for the following duties: - Performs a wide range of office support and administrative functions. - Responds or drafts...

  • Executive Assistant

    Vor 4 Tagen

    Geneve, Schweiz Cartier Vollzeit

    Code de référence: 89064**Executive Assistant**: - Genève, GE, CH- PermanentL’histoire de Cartier repose sur l'audace et la passion. Nous avons adopté un esprit pionnier et audacieux qui continue d’inspirer nos équipes, tous métiers confondus, de nos boutiques à nos ateliers et nos sièges sociaux depuis plus de 170 ans. Nous comptons plus de...

  • Executive Personal Assistant

    Vor 4 Tagen

    Geneve, Schweiz SITA Vollzeit

    Executive Personal Assistant (Part-time)-37338 **Profession** Secretarial **Work Location** Europe-Switzerland-Geneva **Schedule** Part-time Description Are you a dynamic, energetic, and detail-oriented professional with a passion for supporting high-level executives? Do you thrive in a fast-paced, ever-changing environment, and possess the ability...

  • Human Resources Assistant

    Vor 3 Tagen

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 220635 **Job Network** : Gestion et administration **Job Family** : Ressources humaines **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : United Nations Office at Geneva **Date Posted** : Oct 22, 2023 **Deadline** : Nov 24, 2023 **Org. Setting...

  • Receptionist - Office Assistant

    Vor 3 Tagen

    Geneve, Schweiz OPTIMA PARTNERS Vollzeit

    **Receptionist - Office Assistant** For one of our clients, a prestigious financial company in Geneva, we are looking for a Receptionist & Office Assistant for a temporary mission of 4 months. **Your responsibilities** - Welcoming and looking after customers and guests - Managing client meetings: rooms reservation, video conference set-up, serving drinks,...

  • Unep Finance Initiative

    Vor 7 Tagen

    Geneve, Schweiz United Nations Vollzeit

    Result of Service The Banking Team Assistant will be responsible for assisting with necessary tasks for the effective roll out of the Banking work programme, the effective delivering of feedback & support meetings to PRB Signatory Banks, and following up on PRB report submissions. Work Location Geneva, Switzerland Expected duration 12...

  • Administrative Assistant

    Vor 6 Tagen

    Geneve, Schweiz International Telecommunication Union (ITU) Vollzeit

    INTERNATIONAL TELECOMMUNICATION UNION - ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and...

  • Assistante Personnelle

    Vor 3 Tagen

    Geneve, Schweiz Service F&B SA Vollzeit

    Pour une société de services basée à Genève, nous recherchons un assistant(e) personnelle de notre PDG afin d’optimiser son activité. Nous recherchons un(e) assistant(e) vive d'esprit, proactif(ve), réactif(ve) et autonome. Vos principales responsabilités: - Préparer la correspondance au nom du PDG (courriels, mémos, présentations, rapports,...

  • Assistant Store Manager

    Vor 7 Tagen

    Geneve, Schweiz Zoe Drocourt GmbH Vollzeit

    **Assistant Store Manager - Luxe **(M/F/x) A major Luxury brand is looking for its Assistant Store Manager in Geneva. **Key responsibilities**: Assisting the Store Manager in: - the recruitment, management and development of the sales team - the follow-up and development of the commercial activity of the store - reaching the sales objectives - the...

  • Assistant to The International President and

    Vor 2 Tagen

    Geneve, Schweiz MSF International Vollzeit

    **Location**:Any MSF Office* **Contract**: Permanent - Full Time **Reporting to**:Secretary to the IB **Starting Date**:ASAP **Deadline to apply**:29.01.2023 **I. MSF INTERNATIONAL** Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict,...