Team Assistant

vor 1 Tag

Geneve, Schweiz United Nations Vollzeit

This position is located in the Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent will work under the general supervision of the Chief of Universal Periodic Review Branch and the direct supervision of the Chief of Universal Periodic Review Branch.

**Responsibilities**:
Within limits of delegated authority, the Team Assistant will be responsible for the following duties:

- Performs a wide range of office support and administrative functions.
- Assists in the preparation and implementation of the technical aspects of conferencing arrangements for remote meetings of the Universal Periodic Review Working Group for which OHCHR provides secretariat support.
- Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Monitors processes and schedules related the unit's outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
- Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
- Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
- Formats documents, prepares for submission to DMS, and coordinates forecasting of the documents, both for pre-Session, In Session and Post
- Session.
- Responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
- Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
- Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site.
- Assists in the preparation of presentation materials using appropriate technology/software.
- Performs data entry and extraction functions.
- Makes travel arrangements for experts in coordination with Travel Unit through Umoja..
- Receives and guides delegations in the conference room;
- Compiles oral statements of delegations for publication on the HRC Extranet
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats;
- Performs general administrative tasks (e.g. arrangements for meetings and other events, reservations, etc.), to include preparing and/or processing administrative requests/documents.
- Maintains files (both paper and electronic) and databases for work unit.
- Assists in providing software and office equipment support.
- Performs other duties as assigned.

Competencies

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent.

Work Experience
A minimum of three years of experience in general office support or related area is required.

Out of the three years, at least one year of administrative experience within the United Nations common system or similar international organization, is desirable.

Experience servicing UN intergovernmental bodies is desirable.

Experience using collaborative remote meeting platforms and software is desirable

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French is desirable.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Appli

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