Team Assistant

Vor 7 Tagen

Geneve, Schweiz United Nations Vollzeit

These positions are located in the Pass & Identification Unit of the Security and Safety Service. The incumbent reports to the Officer-in-charge of the Unit or the Security Sergeant.

**Responsibilities**:
Under the direct supervision of the Officer-in-charge of the Unit or the Security Sergeant, the incumbent:

- Provides secretarial, administrative and logistic support to meetings, boards, committees, conferences, etc.
- Performs data entry and extraction functions.
- Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, etc.) to include preparing and/or processing administrative requests/documents.
- Maintains files (both paper and electronic) and databases for work unit.
- Assists in providing software and office equipment support.
- Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large complex documents and reports.
- Monitors processes and schedules related to the unit's outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
- Screens phone calls and visitors; responds to moderately complex information requests and inquiries, (e.g. answers request requiring file search, etc.) and as necessary refers inquiries to appropriate personnel for handling.
- Maintains calendar/schedules of conferences; monitors changes and communicates relevant information to appropriate staff inside and outside immediate work unit.
- Reviews, records, distributes and/or process mail and other documents; follow-up on

impending actions.
- Updates and maintain large distribution lists; monitors prepares and distributes various materials, reports, etc.
- Researches, compiles and organizes information and reference materials from various materials, reports, work plans, studies, briefings, meeting/conferences, etc.
- Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
- Process UN identity cards for all applicants requesting a long duration badge.
- Process access badges/ passes for all visitors and conference participants.
- Screens and verifies all supporting documents for identity/access card requests as per existing Standard Operating Procedure (SOP).
- Performs other duties as assigned.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Client Orientation : Considers al those to whom services are provided to be "clients" and seeks to se things from client's point of view. Establishes and maintains productive partnerships with clients by gaining there trust and respect. Identifies client's needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the client's environment to keep informed and anticipate problems. Keep clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
Completion of secondary school or its equivalent technical or commercial school.

Work Experience
A minimum of three (3) years of experience in administration /office support or related area is required.

Out of those three (3) years, one (1) year of experience within the United Nations common system is desirable.

Front office experience is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English or French and knowledge of the other language are required. Knowledge of another official United Nations language (Arabic, Chinese, Russian or Spanish) is desirable.

Assessment
Evaluation of qualified applicants may include an assessment exercise which will be followed by a competency based interview.

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on

  • Team Assistant

    Vor 6 Tagen

    Geneve, Schweiz PICTET Vollzeit

    **Your team**: - The Pictet Group is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzer-land, the Group is represented in 30 offices in financial centres world-wide, currently employing over 5000 people. Pictet has been present in London since 1990, and employs around 400 people.**Pictet...

  • Team Assistant

    Vor 6 Tagen

    Geneve, Schweiz Robert Half Vollzeit

    For an international firm based in Geneva area, we are urgently looking for a Team Assistant (f/m/x).For this position, the employee in question will work directly for our client. Despite the Covid-19 situation, our customer is currently looking for motivated employees (f/m/x). The support, placement and all of our additional services are free of charge for...

  • Assistant Project Management Team Member

    vor 1 Woche

    Geneve, Schweiz Regus Vollzeit

    **Assistant Project Management Team Member**: **REGUS GROWSGROW WITH US.** In more than 3’000 locations in 120 countries and over 900 cities worldwide, business partners and companies from all industries can work in our business centers - wherever, however, or whenever they want. In Switzerland, Regus operates over 50 business centers in 15 cities. **Why...

  • Team Assistant

    Vor 3 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Director of the Human Rights Council and Treaty Mechanisms Division (CTMD) of the Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent reports to the Human Rights Officer. **Responsibilities**: Within limits of delegated authority, the Team Assistant at this level will be responsible...

  • Team Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Operational Support Section (OSS) of the International, Impartial and Independent Mechanism to assist in the investigation and prosecution of persons responsible for the most serious crimes under International Law committed in the Syrian Arab Republic since March 2011 (Mechanism). The incumbent reports directly to the IIIM...

  • Team Assistant, Dcp/oa

    Vor 2 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Section of the Office for Africa within the Division of Country Programmes. The Office for Africa coordinates ITC’s country relationships and a wide range of technical assistance programmes and projects across Africa. It leads ITC’s strategic planning and programming of technical support and cooperation in the African...

  • Virtual Assistant

    Vor 5 Tagen

    Geneve, Schweiz Jouyll Vollzeit

    **Genève**: **Switzerland**: We are looking for a Virtual Assistant to provide administrative support to our team. For this role, a strong Internet connection is required, along with experience using communication tools. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Team Assistant

    vor 18 Stunden

    Geneve, Schweiz United Nations Vollzeit

    Result of Service - Assist the UNOG medical service team to cope with the increasing workload and take medico-administrative actions in EarthMed according to the KPIs - Client satisfaction Work Location Home based Expected duration 12 months **Responsibilities**: - Processes medical clearances of worldwide staff members of the United Nations and...

  • Team Assistant

    vor 1 Woche

    Geneve, Schweiz Boréal Coffee Company Vollzeit

    Boréal Coffee Company recrute pour l’une de ses boutiques de Genève un-e barista à temps partiel. Présents depuis plus de 10 ans à Genève, nous sommes une équipe grandissante de passionnés, tous unis par une ambition simple : démocratiser le café de spécialité en Suisse à travers nos Coffee shops et notre café fraîchement torréfié. Nous...

  • Executive Assistant

    vor 1 Woche

    Geneve, Schweiz Vacheron Constantin Vollzeit

    Code de référence: 87522**Executive Assistant**: - Geneva, GE, CH- Permanent**Executive Assistant** Geneva / Plan les Ouates Permanent Contract Through our universe, our collaborators from different horizons share a common objective: the ongoing quest for excellence driven by the outstanding abilities and commitment of the women and men who work in our...

  • Assistant Relationship Manager Intermediaries

    Vor 7 Tagen

    Geneve, Schweiz Julius Baer Vollzeit

    At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together. The Assistant supports the Relationship Managers (RMs) with all EAM, EFA and end-client related administrative tasks....

  • Lawyers' Assistant

    Vor 7 Tagen

    Geneve, Schweiz Schellenberg Wittmer Vollzeit

    We are looking for a lawyers' assistant to join our legal team in Geneva. Activity rate of 80 - 100% - Entry date: as soon as possible Your assignments and tasks will include: - Managing clients' files (from opening new mandates to archiving); - Typing and drafting correspondence, proofreading; - Preparation, compilation and production of large legal...

  • Team Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This post is located in the Design and Multimedia Unit, Design and Production Section, Production and Support Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The incumbent reports to the Communication Officer. **Responsibilities**: Within limits of delegated authority and depending on location,...

  • Business Assistant

    Vor 3 Tagen

    Geneve, Schweiz Experis Vollzeit

    **Business Assistant** Experis IT Switzerland is currently on the search for a Business Assistant to join one of their clients, a multinational FMCG company, based in Geneva. **Your role will involve: - ** - Tracking and monitoring budgets. Flags over / under-spending to management attention - Basic admin (expense, travel, mail, phone calls management)...

  • Business Assistant

    Vor 3 Tagen

    Geneve, Schweiz Experis Vollzeit

    **Business Assistant** Experis IT Switzerland is currently on the search for a Business Assistant to join one of their clients, a multinational FMCG company, based in Geneva. **Your role will involve: - ** - Tracking and monitoring budgets. Flags over / under-spending to management attention - Basic admin (expense, travel, mail, phone calls management)...

  • Team Assistant

    Vor 7 Tagen

    Geneve, Schweiz United Nations Vollzeit

    The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located...

  • Assistant Store Manager

    Vor 3 Tagen

    Geneve, Schweiz Sunglass Hut Vollzeit

    Zur Verstärkung unseres Teams suchen wir einen Store Manager Assistant (m/w/d) in Vollzeit für unseren Store in Genf zum nächstmöglichen Zeitpunkt. **Aufgaben**: - Stellvertretende Führung, Motivation und Weiterentwicklung der Mitarbeiter - Kompetente Beratung und leidenschaftlicher Verkauf - Stellvertretende Umsatz-, Lager-, Inventur - und...

  • Chief Executive Assistant to Founder

    Vor 3 Tagen

    Geneve, Schweiz Runa Capital Vollzeit

    WHAT YOU’LL DO: As the Chief Executive Assistant to the Founder, you’ll be in a highly visible role at the center of fast-paced activity, using your superior organizational, project, and time management skills. You will be responsible for the coordination of all administrative support for the Executive and his family, leading a team of four Executive...

  • Assistant Socio-educatif

    Vor 4 Tagen

    Geneve, Schweiz One Placement Vollzeit

    Sektor / Bereich: - Medizinische- Stelle: - Assistant Socio-Educatif (ASE) - (H/F)- Region: - Genève- Ortschaft: - Genève- Typ: - Temporär- Publikationdatum: - Veröffentlicht vor 3 Wochen- Assistant Socio-Educatif (ASE) - (H/F)Seit 2002 ist **One Placement SA** eine spezialisierte und generalistische Personalvermittlungsagentur, die in der ganzen Schweiz...

  • Team Assistant

    Vor 5 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the HR Client Support and Entitlements Team, Human Resources Management Service, United Nations Office at Geneva. The Team Assistant reports to the Human Resources Officer/Team Lead. **Responsibilities**: Under the supervision of the Chief of HRMS in UNOG, the incumbent will: - Assists clients to regularize their status and the...