Executive Personal Assistant
Vor 3 Tagen
For our client, a Single Family Office and Foundation located in Zurich, Switzerland, we are seeking a trustworthy, confident, and organized person capable of working self-sufficiently, with a strong work ethic and a proactive outlook as
**Executive Personal Assistant (80 - 100%)**:
Joining a respectful, composed, and cosmopolitan couple, you will work closely with the Managing Director to go above and beyond to ensure all needs are exceeded and that everything runs smoothly at all times. You will be involved in all aspects of supporting the Foundation, given exciting projects to run with and the autonomy to make the role your own. This position suits a discrete person with impeccable organizational and people skills. You will support new endeavors with a view to the longer term, seeking to identify any issues that may lie ahead and running with projects from inception to completion. No two days will be the same, and change will be constant. Your role comprises the following core duties:
- Administration of private family affairs
- Supporting (Foundation) projects in close cooperation with the Managing Director
- Office and travel management
- Property and insurance management
**What will you be doing?** The role will allow you to work onsite and remotely, and you must be flexible to occasionally accompany meetings abroad and take notes. From prioritizing requests and ensuring effective use of the time available to arranging complex travel for both business and private trips, you will be involved in maintaining the family’s relationships and organizing business and sporadic social events. You will ensure all related correspondence and relevant materials are produced promptly and accurately and will prepare briefing materials ahead of time. Equally important is keeping aware of the bigger picture and having a good knowledge of the Foundation’s ongoing projects. These reflect interests and activities spanning Health, Arts, Education, and Conservation.
You will act as the point of contact for the household staff. Hence, you must be experienced in handling domestic issues independently and with common sense. Further projects include coordinating personal and business meetings and preparing basic financial statements. Likewise, you will support the family’s real-estate handlings. Thus, managing property renovations with budgets and negotiating rates with external suppliers will be part of your work. Linked to this, you will be responsible for monitoring fees and conditions and coordinating all payments involved. Regarding travel management, you will plan and organize diaries and act as a point of contact between the family and aircraft operators. You also take care of the insurance management, e.g., the preparation of documents, the negotiation of premiums, and the processing of claims with insurance brokers. Not least, you will foster a strong rapport with the family and pay special attention to the facility and office management and update admin processes when necessary. You will be responsible for IT coordination, invoice payments, and managing the household staff, including maintaining personnel records, contracts, vacations, insurance documents, and supporting the recruitment of new staff. Your entry qualifications associated with this position are:
- A commercial or bachelor’s degree coupled with a minimum of **10+ years of working experience** as a Personal Assistant or Senior Executive Assistant, ideally with evidence of having supported a UHNWI. Your personal fit will be essential, and interest in philanthropy is desirable.
- Ideal background: Private Equity, Family Office, Foundation, Deluxe Hospitality, or International Real Estate.
- Ability to work independently in a small but entrepreneurial environment for a mission-driven family.
- Ability to exercise sound judgment in various situations, strong communicator with exemplary follow-through skills.
- «Can do» approach to work, seamlessly moving from the business to private spheres.
- Apart from managing diverse projects, a will to handle the simpler tasks of the job with passion and pride. As the role varies, it requires a person who can wear many hats, adapting to the tasks at hand.
- Since projects will arise that cannot be planned or predicted, flexibility is indispensable, and the same applies to good common sense, always anticipating what may be required next.
- The mandatory languages are **German** and **English**, of which business fluency in English is a must.
- Full proficiency with **MS Office** and modern business devices, collaboration tools, and business apps.
- Super friendly, approachable, bright, and professional manner. Desire to achieve high standards with any given task.
- Tact, confidence and confidentiality with the utmost respect for privacy.
** «EPA-Family Office»** to
-
Executive and Personal Assistant to The CEO
Vor 2 Tagen
Zurich, Schweiz Spiden AG Vollzeit**About Spiden**: Spiden is looking for an experienced Executive and Personal Assistant to support our CEO and founder, Leo Grünstein. Spiden is a Swiss deep-tech startup dedicated to revolutionizing the field of personalized health monitoring. It employs a team of >70 staff, including >50 PhDs and university professors, operating out of its lab facilities...
-
Executive Assistant
Vor 2 Tagen
Zurich, Schweiz Tiger Recruitment Ltd Vollzeit**Executive Assistant **- German & English** Do you have experience as a Personal Assistant in the Banking industry? Are you looking for an opportunity to use your skills and experience in a fast-paced, dynamic environment? If so, we have an exciting opportunity for you in the heart of Zurich As a Personal Assistant, you'll play a critical role in...
-
Executive Assistant
Vor 3 Tagen
Zurich, Schweiz Experis VollzeitExecutive Assistant Unser Kunde ist ein führendes Unternehmen in der IT-Branche. Zur Unterstützung unseres bekannten IT Kunden suchen wir eine motivierte und kompetente Executive Assistant. **Standort**: Zurich **Arbeitszeit**: Vollzeit **Pensum**: 100% **Vertrag**: 1,5 Jahr **Aufgaben und Verantwortlichkeiten**: - Effiziente Unterstützung der...
-
Executive Assistant
vor 16 Stunden
Zurich, Schweiz SIX VollzeitWe drive the transformation of the financial markets. That’s why we invest in bright minds, in their ideas, knowledge and development. We do that by combining our best sides. ***Executive Assistant (80-100%)****: Zurich | working from home up to 60% | Reference 4742 Reporting directly to the Global Head - Exchanges, the Executive Assistant provides...
-
Executive Assistant
Vor 3 Tagen
Zurich, Schweiz Experis Vollzeit**Executive Assistant** **(6 Month Contract)** Experis is the global leader in professional resourcing and project-based workforce solutions. **Overview of contract**: On behalf of our client, a large bank in Zurich, we are looking for an Executive Assistant to manage the calendar, meetings, agendas, travel, expenses, events and visitors for senior...
-
Personal Assistant
Vor 5 Tagen
Zurich, Schweiz Tiger Recruitment Ltd Vollzeit**Personal Assistant **- German & English** Do you have experience as a Personal Assistant in the Banking industry? Are you looking for an opportunity to use your skills and experience in a fast-paced, dynamic environment? If so, we have an exciting opportunity for you in the heart of Zurich As a Personal Assistant, you'll play a critical role in...
-
Executive Assistant
Vor 2 Tagen
Zurich, Schweiz Personal Knobel VollzeitZürich - ab sofort - 40-60 - Job - ID: 4938**Das Unternehmen**: Personal Knobel AG ist eine erfolgreiche, langjährige, traditionelle Dienstleistungsgesellschaft, die im Bereich der Personalvermittlung tätig ist. Wir unterstützen unsere Kunden partnerschaftlich mit langjähriger Facherfahrung und modernen Kommunikationsmitteln bei der Gewinnung neuer...
-
Executive Assistant 100%
Vor 7 Tagen
Zurich, Schweiz MS Amlin VollzeitAbout MS Reinsurance MS Reinsurance is a global reinsurer domiciled in Switzerland. With underwriting offices in Zurich, Bermuda, Miami and New York, MS Reinsurance provides best-in-class reinsurance products and services to clients around the world. As part of the world-leading insurance group MS&AD, MS Reinsurance is a trusted, long-term partner, helping...
-
Executive Assistant
Vor 5 Tagen
Zurich, Schweiz Robert Half Vollzeit**Executive Assistant (m/w/d)** **gesucht** - Für unseren Kunden, ein Unternehmen mit Sitz in Zürich, suchen wir ab sofort eine Executive Assistant (m/w/d). Der Einstieg erfolgt im Rahmen der Temporärarbeit. Die Betreuung und Vermittlung sowie alle unsere weiteren Serviceleistungen sind für Sie als Bewerber kostenfrei. **Ihre Aufgaben als** Executive...
-
Executive Assistant 80
Vor 2 Tagen
Zurich, Schweiz UBS VollzeitSchweiz - Zürich - Business Management, Administration & Support - Personal & Corporate Banking **Automatischer Stellencode** - 273591BR **Stadt** - Zürich **Job-Typ** - Vollzeit, Teilzeit **Die Rolle** - Sind Sie motiviert, kontaktfreudig und planen Sie gut organisiert vorausschauend? Sie kennen die Klaviatur für eine effiziente Entlastung der...
-
Executive Office Assistant
Vor 7 Tagen
Zurich, Schweiz Tiger Recruitment Ltd Vollzeit**Executive Office Assistant** **Overview** We are looking for an experienced Executive Assistant & Office Manager to join a global Private Equity firm in their recently opened Zurich office. The role will oversee all office and key admin functions across the Zurich office, provide administrative support to the local senior team and work closely with...
-
Executive Assistant
Vor 2 Tagen
Zurich, Schweiz UBS VollzeitSwitzerland - Zürich - Management and Business Support - Global Wealth Management **Job Reference #** - 275069BR **City** - Zürich **Job Type** - Full Time **Your role** - Are you good at balancing different priorities with enthusiasm? Do you enjoy working in a fast-paced environment? - We are looking for an Executive Assistant to: - manage calendars...
-
Executive Assistant 80-100%
Vor 2 Tagen
Zurich, Schweiz Denise Ammann & Partner Vollzeit**Executive Assistant 80-100%**: **Amcor** is a thriving S&P 500 organisation with a proud history dating back to the 1860s, having come a long way to become the global leader in consumer packaging. Today, Amcor is an international organisation empowering its 47 000 employees across 230 sites in over 40 countries. Working at its **Headquarters in...
-
Executive Assistant
Vor 2 Tagen
Zurich, Schweiz Comlux Management VollzeitComlux is one of the leaders in Business Aviation and is made up of a large group of Companies which includes Comlux Aviation, Comlux Transactions and Comlux Completion. Headquartered in Switzerland with a global presence around the world, Comlux delivers World-class Swiss-made business aviation services at the highest standards of the industry. Comlux...
-
Executive Assistant
Vor 2 Tagen
Zurich, Schweiz Comlux Aviation VollzeitComlux is one of the leaders in Business Aviation and is made up of a large group of Companies which includes Comlux Aviation, Comlux Transactions and Comlux Completion. Headquartered in Switzerland with a global presence around the world, Comlux delivers World-class Swiss-made business aviation services at the highest standards of the industry. Comlux...
-
Executive Assistant
Vor 3 Tagen
Zurich, Schweiz Experis VollzeitExecutive Assistant (Junior) Experis IT Switzerland is currently on the search for an Executive Assisatnt with 2-4 years of experiene to join one of a very well-known IT companies. For this contract engagement based in **Zurich**, we are seeking someone who is **fluent** in **German **and** English** (written/spoken). - ** Start: ASAP **(can be...
-
Executive Assistant Banking, 100%
vor 1 Woche
Zurich, Schweiz Yakoubi Associates VollzeitFor our client a prestigious Swiss private bank in Zurich, we are looking for a talented Executive Assistant to support the Sub-Region Head CEE. Tasks - Manages diaries, books meetings, assists with events preparation - Prepares for business trips, organising travel - Supports management in ppreparing presentations - Maintains client contact frequency,...
-
Executive Office Assistant
Vor 6 Tagen
Zurich, Schweiz Tiger Recruitment Ltd Vollzeit**Executive Office **Assistant **- German & English** Do you have experience as an Executive Office Assistant in the Banking industry in the heart of Zurich? Are you looking for an opportunity to use your skills and experience in a fast-paced, dynamic environment? If so, we have an exciting opportunity for you! As our Executive Office Assistant, you'll...
-
Executive Committee Assistant
Vor 7 Tagen
Zurich, Schweiz ABB Vollzeit**Executive Committee Assistant & Leadership Team Coordinator**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity...
-
Executive Assistant
Vor 7 Tagen
Zurich, Schweiz EGO Movement VollzeitDu lebst und atmest für umweltfreundliche Mobilitätslösungen? Gesucht werden kreative Selbstdenker, mit Liebe zum Detail. Du machst Nachhaltigkeit zum Fahrvergnügen! Willst du Teil eines Teams mit Start-Up Kultur werden? Dann schnapp dir dein E- Bike, tritt in die Pedale und radel unsere Karriereleiter rauf! Werde unser neuer Executive Assistant to the...
