Executive Committee Assistant

vor 19 Stunden

Zurich, Schweiz ABB Vollzeit

**Executive Committee Assistant & Leadership Team Coordinator**:
**Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.**:
The Executive Assistant & Leadership Team coordinator will be responsible for supporting the CEO, CFO, CD= and CMO in a fast paced, dynamic environment. This role is responsible for providing a proactive, efficient support as well as taking on responsibility for key projects in the areas of process optimization, team deliverables, analysis, planning and events/meetings. The role holder will also manage E-mobility’s corporate calendar, support the organization of leadership team meetings or similar events incl. in-person participation in those meetings, creation of meeting minutes, etc. In summary, the role holder will also be responsible for “air traffic” control within the ABB E-Mobility Management Team. European time zone, can work remote, willingness to travel, also internationally are some of the desired addon's.

**Your responsibilities**:

- Maintain, arrange, and proactively prioritize the Executives’ diary & coordinate travel arrangements
- Coordinate and arrange internal and external meetings, preparation of internal presentations in close collaboration with the Executive (tbc) and effectively co-ordinate key initiatives assigned across the team and provide assistance to the Executive on projects as required
- For Executive / Leadership meetings and meetings of that nature: participation, capturing meeting minutes and actions including follow-up >> in particular the ABB E-Mobility Governance week (taking place every 6 weeks) as well as quarterly offsites.
- Organize, prioritize and appropriately handle time-sensitive information and ensure action required is addressed in a timely manner
- Coordinate and handle correspondence with internal and external stakeholders e.g., ABB- E Mobility Leadership team members, and outside executive business contacts
- Work closely with the Executives to understand reporting/information sharing needs to aid effective planning for the functions
- Liaison with support functions (e.g., HR and Finance) to meet critical budget and performance management due dates
- Build strong relationships with other Executive Assistants and cross-functional teams globally to achieve common goal. May seek support from e.g., Zurich Office Manager.

**Your background**:

- Education as Secretary/Assistant or equivalent combination of education and relevant work experience and a minimum of 10 years’ experience of working in a global / international environment, ideally in a consultancy context (BCG, McK, Bain)
- Strong organizational, interpersonal and communication skills, team orientated philosophy, strong problem-solving skills, able to work effectively with mínimal supervision and proven experience to work in a multicultural, international environment
- Ability to operate with self-initiative in ambiguous/dynamic situations, ability to communicate effectively with a variety of groups such as senior management, peers, media and politicians.
- Experience adhering to strict confidentiality standards while displaying high levels of integrity and discretion and ability to handle highly confidential information
- Experience prioritizing in complex, fast-paced environment while maintaining commitments to deadlines
- Ability to deal with several projects/topics simultaneously, ability to quickly learn organizational structure and the objectives of the team, willingness to learn and to go the extra mile, impeccable attention to detail and ability to build a strong internal network, Stays friendly and open minded even under time pressure

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