Executive Assistant 100%

vor 18 Stunden

Zurich, Schweiz MS Amlin Vollzeit

About MS Reinsurance

MS Reinsurance is a global reinsurer domiciled in Switzerland. With underwriting offices in Zurich, Bermuda, Miami and New York, MS Reinsurance provides best-in-class reinsurance products and services to clients around the world. As part of the world-leading insurance group MS&AD, MS Reinsurance is a trusted, long-term partner, helping clients turn risks into opportunities through deep technical expertise and bespoke reinsurance solutions.

About the role

With a primary responsibility of supporting Executive team members in all administrative and organisational aspects, the Executive Assistant will provide a high level of support to ensure that all operations run smoothly and that business objectives are achieved.

The Executive Assistant will support the senior executives in meeting their priorities and help ensure best practice is generally encouraged and followed.

**Responsibilities**:
Diary Management, Meetings and Business Travel
- Manage a dynamic calendar ensuring it is accurate at all times; anticipate and plan strategically; prioritize when necessary,
- Take incoming calls from internal and external stakeholders,
- Schedule and coordinate internal and external meetings, including via virtual platforms; produce material for meetings and circulate as requested,
- Attend key meetings and take minutes and notes for approval and circulation; ensure takeaways from meetings are communicated to and followed-up with relevant stakeholders,
- Liaise with relevant stakeholders to ensure adequate follow-up on actions and projects,
- Draft or produce management presentations and reports in English and in German
- Schedule internal/external appointments and organise itineraries,
- Welcome visitors as required,
- Plan, arrange and coordinate business travels and all travel-related activities, including visa requests, necessary documentation, hotel/accommodation, transport,- Plan, organise and coordinate internal and external Company or senior leadership team events.

Administration- Process incoming mail,- Prepare expense reports and support in expense budget management,- Produce various internal and external correspondence in English and German.

General / Various
- Serve as the Executive member’s administrative liaison with all their direct reports and external stakeholders,
- Assist in various ad-hoc tasks,
- Always maintain complete confidentially and high professionalism,
- Develop and maintain excellent relationships with internal and external stakeholders,
- Conduct themselves at all times in accordance with internal MS Reinsurance policies and procedures,
- Be satisfied that their activities comply with regulatory and legal requirements,
- Be aware of regulatory and legal compliance requirements in accordance with MS Reinsurance procedures.

**Profile**:

- Successfully completed commercial education; a further education as an Executive Assistant, or a Bachelor degree would be strong assets,
- A couple of years of experience as an Executive Assistant, ideally for top level management,
- Proficiency in English and German; excellent written communication skills,
- Proficiency in MS-Office tools; IT and technology-savvy,
- Highly professional and reliable,
- Excellent organisational skills; excellent ability to plan, prioritise, anticipate and solve problems,
- Ability to work under pressure; familiar with fast-paced work environments,
- Flexible, proactive team-player, able to work independently, accurate; attention to details.

What we offer

We offer a modern workplace, an entrepreneurial culture with room for innovation and a hybrid work model. Collaboration, Empowerment and Responsibilities are key values we live on a day-to-day basis. You will be part of a hands-on culture where you really can make an impact. We place mutual trust at the forefront of our collaboration and path to growth.

Note that we will only consider applicants eligible to work in Switzerland
- MS Reinsurance is the market-facing brand of the risk carrying legal entity MS Amlin AG, a global reinsurer domiciled in Switzerland and operating in Bermuda as MS Amlin AG, Bermuda Branch, in the United States through MS Amlin Reinsurance Managers, Inc, and_
- in Labuan, Malaysia as MS Amlin AG, Labuan Branch._

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