Office Manager

vor 4 Monaten

Zurich, Schweiz BW ESS Vollzeit

COMPANY DESCRIPTION

BW ESS is a dedicated energy storage business that is part of BW Group, a global energy and maritime infrastructure company. BW ESS has a globally diversified project portfolio comprising over 500 MWh under construction and over 1GW of ready-to-build projects. With a network of developer investments and partnerships, BW ESS supports the advancement of several sizeable pipelines. The company delivers market-leading battery energy storage system (BESS) projects by combining the benefits of scale and centralization with local development partners, suppliers, contractors, and financial institutions.

DESIGNATION : Office Manager & Executive Assistant

RESPONSIBILITIES

**Responsibilities**:

- Responsible for all office facilities and maintenance matters, including acting as the main liaison with the building maintenance office as well as managing vendors and contractors.
- Responsible for creating a positive office environment by organizing events, team building activities, offsite meetings, meals, and employee social and corporate responsibility activities.
- Prepare presentations and reports for internal and external customers.
- Welcome visitors and guide them to meeting rooms.
- Responsible for business cards for all employees and onboarding of new employees.
- Complete a broad variety of administrative tasks for the CEO of BW ESS.
- Proactive calendar management, including scheduling meetings with internal and external stakeholders and booking meeting rooms.
- Make travel arrangements, including the preparation of visa letters and detailed travel itineraries.
- Process travel and expense claims.
- Process purchase orders and invoices.
- Some administration support to the executives' team e.g., booking travel, liaising with vendors, and processing purchase orders.
- Other ad hoc administration duties as required.

QUALIFICATIONS
- Have a minimum of 5 years' experience in an MNC environment as an Office Manager and Executive Assistant.
- Experience working in an international company.
- Proficient in Microsoft Office software (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media platforms such as LinkedIn.
- Enjoy working in a fast-paced environment; ability to adapt quickly to changing demands.
- Strong organisational skills and the ability to multitask.
- Excellent verbal and written communication skills.
- High attention to detail.
- A strong team player, able to relate and work well with all levels in the organization.
- A proactive mindset and strive to create a positive work environment for the Executives and their team to thrive in.
- Can-do mindset

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