Office Manager
Vor 4 Tagen
As Office Manager, you will be the first point of contact of our Swiss branch and for our Switzerland-based employees. You will partner with our headquarter teams on finance/legal/HR related matters and ensure the compliance of the related activities with GENFIT Group policies. Your role will be essential for the smooth operation of GENFIT’s Swiss subsidiary. This position requires daily collaboration with local supporting partners and authorities in all administrative and legal matters.
This position is not eligible to remote working, presence at the office every day is mandatory.
**MISSIONS**:
Your responsibilities include, but are not limited to:
- Finance:
- As the local SAP expert, create all purchase orders, ensure all contracts and invoices for the Swiss branch are reflected accurately and in a timely fashion in SAP, as per the Group process;
- Provide training and day to day support to the local team;
- Review/approve the task performed by suppliers;
- Submit and review expense approvals for business trips;
- Review corporate credit/debit card reports and related receipts;
- Ensure that the Swiss operations comply with the Group Finance and Internal Audit policies and processes;
- Act as the local point of contact for the team and for the external accounting firm;
- Purchasing:
- Coordinate general purchasing activities;
- Legal & Administration:
- Ensure first level of review of contracts, assist with contract management and compliance, and respond to inquiries from management, employees or external partners;
- Maintain records and to generate reports or to roll out processes ensuring their compliance with GENFIT Group policies;
- Human Resources:
- Assist with HR administrative activities and HR processes, such as time, vacation and leave tracking or employee onboarding;
- Support the local roll-out of Corporate trainings;
- IT:
- Assist with maintaining IT infrastructure and liaise with IT support provider;
- Office management:
- Maintain office services and efficiency by organizing office materials, operations and procedures, controlling correspondence, designing and maintaining filing systems, reviewing and approving supply requests;
- Maintain files and confidential records, build databases of documents, contracts, partners and providers;
- Liaise with landlord and building concierge, plan and maintain office layout, equipment, and organize new real estate and moves to accompany company growth;
- Provide other administrative support as necessary, including dealing with correspondence and phone calls on behalf of the company, and drafting letters and reports;
- Provide administrative support to executives by managing calendars, arranging travel plans, handling expense reports, scheduling group meetings, reserving rooms, organizing agendas, accommodation and transport for guests.
**PROFILE**:
- You have completed a higher education degree in finance, administration, accounting or a related field, Federal Diploma (eidg. FA) preferred;
- You have at least 4 years of related experience in an international organization, with a preference for a fast-paces environment (biotech or start-up);
- You possess a general financial literacy; a prior experience with SAP by Design (ERP) is a plus;
- You are able to communicate fluently, both orally and in writing, in English, German and French;
- You are technically savvy and proficient in use of Microsoft Word, Excel, and PowerPoint;
- You can demonstrate strong organizational skills and good time management with a keen attention to detail;
- You are organized, structured, careful, and know how to work efficiently in a fast-paced environment;
- You show a sense of discretion and trustworthiness and are able to handle confidential information appropriately;
- You have the autonomy, flexibility and adaptability to work in a biotech company.
**With respect to recruitment, GENFIT commits to providing equal treatment to all applicants, regardless of gender, age, sexual orientation, ethnicity, race, citizenship, disability status, religion, or any other discriminatory characteristic under applicable laws.
-
Office Manager
Vor 6 Tagen
Zurich, Schweiz FlowBank Vollzeit**Position** **Office Manager** **Occupation rate** 100%, Full time **Location** Zurich **Reports to** **Scope** Chief Financial Officer FlowBank SA and Subsidiaries **Purpose & Mission** Independently takes care of the Zurich Office, coordinates client meetings/events and ensures correctness of the accounts payable process **Duties** -...
-
Office Manager
Vor 4 Tagen
Zurich, Schweiz Yokoy VollzeitDo you want to join us on the journey of disrupting the spend management business? Do you like to work in a fast-paced environment with a passionate and supportive team? Yokoy is growing! After closing our $80M Series B funding this spring, we are thriving in a fast-paced hypergrowth environment. We are now looking for a new colleague to become our Office...
-
Office Manager
Vor 3 Tagen
Zurich, Schweiz Abilect SA VollzeitAbilect is a fast-growing company that has over a short period of time become a market leader for property-related services in Switzerland. Our company provides the digital tools necessary for our customers to connect with the right service providers, manage and execute their service transactions. We are proudly in partnership with several major...
-
Office Manager
vor 1 Woche
Zurich, Schweiz Tiger Recruitment Ltd Vollzeit**Office Manager** **Overview** We are looking for a German and English speaking Office Manager/ Assistant to ensure the smooth and efficient running of a busy office based in Central Zurich **Responsibilities**: - Assisting the busy office to run smoothly by helping to schedule appointments, meet & greet customers and ensure the working environment is...
-
Office Manager/in
vor 2 Wochen
Zurich, Schweiz Confinale AG VollzeitZürich ab sofort Für die Erweiterung des Bereichs Corporate Services suchen wir eine/n Office Manager. Wir freuen uns auf Ihre komplette Bewerbung per E-Mail mit Lebenslauf, Arbeitszeugnissen, Diplomen und Foto. Wir berücksichtigen nur Direktbewerbungen.
-
Office Manager
Vor 5 Tagen
Zurich, Schweiz Seervision Vollzeit**About Seervision**: We are currently seeking a proactive and highly organized Office Manager to join our team part time (40-60%) in Zurich. As the Office Manager at Seervision, you will play a crucial role in ensuring the smooth functioning of our offices in both Zurich and Athens. You will be responsible for overseeing various administrative tasks,...
-
Office Manager
Vor 4 Tagen
Zurich, Schweiz Crypto Finance AG VollzeitThe Crypto Finance Group - comprising two FINMA-regulated financial institutions and part of Deutsche Börse Group - offers professional digital asset solutions. This includes one of the first FINMA-approved securities firms with 24/7 brokerage services, custody, infrastructure, and tokenisation solutions for financial institutions, as well as the first...
-
Front Office Manager
Vor 4 Tagen
Zurich, Schweiz City Stay AG VollzeitAls Betreiber von diversen möblierten Apartmenthäusern, wie auch Wohn - und Geschäftsliegenschaften in Zürich, Cham und Schaffhausen bewirtschaften wir total über 200 Objekte. Für unser Front Office Team suchen wir ab sofort oder nach Vereinbarung eine/n **Front Office Manager 100%** Als dienstleistungsorientierte und verantwortungsvolle...
-
Office Manager
vor 1 Woche
Zurich, Schweiz H.I.E.C (Executive Consulting) VollzeitH.I. Executive Consulting (H.I.E.C) is a leading global executive search firm focused on hiring Board, CEO and Senior-level executives globally. H.I.E.C was established by several senior partners from the leading global search firms to disrupt the traditional approach to executive search by placing a premium focus on hiring transformational leaders across...
-
Office Manager, 100%
Vor 3 Tagen
Zurich, Schweiz Yakoubi Associates VollzeitIm Auftrag unseres Kunden, einem internationalem Asset Manager mit Büros in Zürich und Malta, suchen wir auf den nächstmöglichen Zeitpunt eine/-n Office Manager. Aufgaben - Sie planen und organisieren internationale Geschäftsreisen und koordinieren Kundentreffen und Teamveranstaltungen - Zudem unterstützen Sie die Geschäftsleitung bei administrativen...
-
Office Manager/in
vor 2 Wochen
Zurich, Schweiz Mazars Vollzeit(80-100%) Über diese Stelle Deine Leidenschaft ist unser wertvollstes Gut! Dich erwartet ein dynamisches, stark wachsendes Team sowie ein abwechslungsreiches Aufgabengebiet. Werde Teil unserer Erfolgsgeschichte und gestalte die Zukunft von Mazars mit. Wir suchen Dich als Office Manager. Wir freuen uns, Dich kennenzulernen. Deine Aufgabe - Teamleitung...
-
Office Manager in
Vor 7 Tagen
Zurich, Schweiz MACH Architektur GmbH VollzeitMACH ist ein international tätiges Büro für Architektur und Interior Design in Zürich. Seit der Gründung im Jahre 2000 hat MACH zahlreiche Projekte für Kunden wie Andermatt Swiss Alps, das Bundesamt für Bauten und Logistik, Raiffeisen, IWC Schaffhausen und private Kunden realisiert. Wir haben langjährige Erfahrung im Entwurf und in der Planung von...
-
Office Manager/in
vor 2 Wochen
Zurich, Schweiz iET SA VollzeitFür einen 3-monatigen Einsatz mit Option auf Festanstellung bei unserem Kunden mit Sitz in Zürich, suchen wir per sofort eine/n motivierte/n Office Manager/in (Allrounder) In dieser abwechslungsreichen Rolle unterstützen Sie den Country Manager, Head Finance und HR Business Partners in administrativen und konzeptionellen Belangen. **Ihre...
-
Office Manager
vor 2 Wochen
Zurich, Schweiz Tiger Recruitment Ltd Vollzeit**Office Manager - EN / DE - 60-80%** **Overview** We are looking for an Office Manager to oversee the day to day running of the Zurich office of an international provider to the Technology industry. The role will be based in Zurich and has a workload of 60-80% **Main responsibilities** - Supporting the Management team with all Administrative tasks...
-
Spa Front Office Manager
Vor 7 Tagen
Zurich, Schweiz Dolder Hotel AG ***** Zürich Vollzeit**Spa Front Office Manager**: Bewährten Luxus überraschend neu erleben - wir laden Sie herzlich ein. Das mehrfach international ausgezeichnete Dolder Grand Spa bietet ein einzigartiges Wohlfühlangebot auf 4’000 Quadratmetern. Europäische und japanische Einflüsse entführen in eine inspirierende Welt. Entwickelt nach einem Konzept der amerikanischen...
-
Office & Recruiting Manager/in (60%)
vor 2 Wochen
Zurich, Schweiz hpo management consulting ag VollzeitBist du eine empathische und kommunikative Persönlichkeit, welche gerne mit einem spannenden Team zusammenarbeitet und in einem leistungsorientierten Umfeld gefördert und gefordert werden möchte? Dann haben wir genau die richtige Stelle für dich! Für unser Office in Zürich suchen wir per sofort oder nach Vereinbarung** eine/n Office und Recruiting...
-
Office Manager
Vor 7 Tagen
Zurich, Schweiz AsstrA VollzeitOffice Manager (M/W) **Office Manager (M/W)** Wir bei AsstrA sind ein ambitioniertes Unternehmen, was in **22 Ländern** vertreten ist. Mit mehr als **1200 Mitarbeiter**, die über die EU, Asien, CIS und Amerikas verteilt sind, bieten wir unseren Kunden über **25 Jahre Branchenerfahrung an. Unsere Expertise verteilt sich über dem gesamten Spektrum von...
-
Office Manager
Vor 6 Tagen
Zurich, Schweiz Boston Dynamics AI Institute Vollzeit**Our Mission** Our mission is to solve the most important and fundamental challenges in AI and Robotics to enable future generations of intelligent machines that will help us all live better lives. The AI Institute is seeking a self-motivated, organized and energetic professional, with superb interpersonal skills for our new office in Zurich. To succeed...
-
Office Manager
Vor 5 Tagen
Zurich, Schweiz Zattoo AG VollzeitDie Role Wir suchen für unser Züricher Büro (25 Mitarbeiter) eine zuverlässige, teamfähige und selbständige Persönlichkeit, die unsere operativen und administrativen Geschäftsabläufe vor Ort im Office idealerweise 4 Tage die Woche unterstützt. Wir Sind Zattoo Zattoo wurde 2005 gegründet und ist mit rund 3 Millionen Nutzern pro Monat einer der...
-
Office Manager
Vor 4 Tagen
Zurich, Schweiz Allfunds Bank Vollzeit**Location**: - Zurich AFB_ Type of job vacancy: - Permanent Employee_ No. Job vacancies: - 1_ **About us** **Allfunds - we give you the path, you blaze your trail!** *** Looking for your next challenge? Allfunds (AMS: ALLFG) is a fast-paced, dynamic, Wealthtech leader with 17* offices around the globe and our employees are the best at what they...
