Office Manager

Vor 2 Tagen

Zurich, Schweiz H.I.E.C (Executive Consulting) Vollzeit

H.I. Executive Consulting (H.I.E.C) is a leading global executive search firm focused on hiring Board, CEO and Senior-level executives globally. H.I.E.C was established by several senior partners from the leading global search firms to disrupt the traditional approach to executive search by placing a premium focus on hiring transformational leaders across the sectors we serve.

Rapid globalization has given rise to new types of disruptive leaders, spread across the globe, in the traditional and transformative functional areas. At H.I.E.C, we are devoted to connecting the world’s leading corporations, Private Equity, and Venture Capital portfolio firms with this new wave of leaders to help our clients scale and win in the digitized economy.

Operating across 13 offices in North America, Europe, Middle East and Asia Pacific, unified by one global P&L and delivery model, we have cultivated a new professional standard that challenges the competitors in our field. Our agile, borderless team structure enables us to deliver bespoke services from an integrated group of consultants working as one team focused on one goal: to deliver exceptional services and outstanding results in our clients’ best interests.

**Position**:
We are looking for an Office Manager / Executive Assistant for our Zurich Office. This challenging role demands a great deal of accountability and is for someone who can be flexible when necessary and willingly take ownership.

**Office Management**:

- First point of contact with Landlord and building management
- Manage the inventory function and stock control
- Keep info updated on Health & Safety / Fire Warden representatives for London office
- First point of contact for local IT issues
- Manage office mobile phones
- Arrange office events / coordinate employee birthday gifts

**Support to Partners and working on client mandates**
- Diary management to two Partner
- Scheduling global internal appointments / calls
- Booking in client calls and meetings as required
- Arranging domestic and international travel and accommodation for business trips
- Supporting with business development packs for client meetings
- Arranging preparation calls with members of the H.I.E.C team

**Requirements**:

- Experience as an Executive Assistant / Office Manager or someone from a support/Project Management role is a must
- Someone who is ‘IT savvy’ is also ideal as the individual will be the first point of contact for any office technical issues
- As this is a role with International exposure, good command of English and German orally and in writing required, any other language skills is a plus
- The type of person we are looking for, has a structured way of working, service oriented and has the ability to set priorities

**Other information**:
This role will give you the opportunity to:

- Cooperation with international partners
- Insight into many industries, especially in connection with digitization
- Great creative scope for your own career development
- Onboarding program and opportunities of further trainings
- An office in a prime location

Next to market salary and highly motivated colleagues, we offer:

- Yearly mental health day
- Birthday - day off
- Access to our H.I.E.C Learning
- Team activities

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