Executive Assistant 60%
vor 2 Monaten
Helvetas is an organization specialized in development cooperation and humanitarian response, anchored in Switzerland. Our vision is a just world in which all men and women determine the course of their lives in dignity and security, using environmental resources in a sustainable manner.
For our Directorate department, we are looking for a motivated individual who enjoys working with a high degree of service-orientation and flexibility to join our organization as per July 2023 or upon agreement.
In this role you optimally relief the Executive Director of his administrative and organisational tasks. You hold the threads together and positively support the work of the Executive Director. This is a 60% part-time role and ideally the 60% are distributed over five working days.
**Your main tasks**:
- Management of the agenda of the Executive Director and ensuring appointments are timely and efficiently managed and aligned with priorities
- Keeping track of all open topics and ensuring an efficient management of pending matters
- Preparation and editing of correspondence, presentations, and related documents in German and English and occasionally also in French
- Logistical and administrative preparation of on
- and offsite meetings, support during the meetings, taking of minutes as well as follow-ups afterwards. Meetings can range from smaller audiences to larger staff meetings and include meetings of the Management Board and Board of Directors
- Taking care of incoming physical and digital mail including prioritization, making initial arrangements, filtering, and responding to internal and external questions and requests
- Management of general administrative activities and tasks, such as expense reports, document filing, etc.
- Organisational and administrative support of the Directorate Team
**Your Qualifications**:
- A commercial apprenticeship (KV) with respective further education (Direktionsassistent:in mit eidg. Fachausweis) or similar education combined with several years of experience as an Executive or Department Assistant
- Your mother tongue is German, and you also speak and write good English. French skills would be nice to have and any other languages (e.g. Italian or Spanish) are an additional asset
- You are highly service-oriented as well as pro-active and you enjoy bringing in ideas to foster improvements
- You are able to organize and prioritize your work in an efficient and effective manner, you remain calm also in hectic situations, and you offer a high degree of flexibility
- You enjoy working in a diverse working environment and bring high social and intercultural competences as well as good oral and written communication skills
- You are a proficient user of MS Office
- You are interested in the field of development cooperation
**We offer you**:
Attractive working conditions in small teams and a multicultural setting, workplace in Zurich (close to the train station).
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