Management Assistant
Vor 6 Tagen
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 113,000 colleagues serve people in more than 160 countries.
Abbott Established Pharma Division (EPD) is looking for a
**_ Management Assistant_**
to be based in Allschwil
- Basel, Switzerland
**Primary Job Function**:
- General office management for both Regulatory Affairs EM (4 persons) and EPD Licensing & Acquisitions (4 persons) departments, including internal and external correspondence, archiving, mailings, acting as communication interface with internal and external stakeholders and administration of travel management.
- Coordinate EPD CDAs and L&A Deals: closely following up on CDAs, creating POs in SAP for all EPD L&A deals, triggering the payment of the milestones installments on due time ensuring a close follow-up with partners and manage any other request related to L&A Department
**Core Job Responsibilities**:
In addition to the usual daily administrative tasks (such as managing the agenda of Anirban Sadhu, planning meetings and Video Conferences, booking travels for both Departments RA & L&A’s team members and handling visa requests, as well as travel expenses), I am also acting as a coordinator between L&A Directors and their external business partners on:
- CDAs & EPD L&A Contracts: once the clean version is received, initiate the signature process by collecting L&A Directors’ signature, send CDAs out to business partners, follow up until we get a countersigned original hardcopy back. Regular alignment-communication with internal stakeholders for the CDAs and L&A Deals (Regional BD, Legal, Finance)
- Upload new vendors profiles in SAP
- Create the corresponding POs in SAP (in accordance with the 3 Finance Directors in Chicago (Paulina Zarebska, Juan Zelaya and Barbara Massa)
- Trigger the payment of the Milestones Instalments on due time, ensuring the payments have been processed by Accounts Payables and sending the Proof of Payment to the business partners
- Oversight of open POs with Corporate Finance Directors and report any delay
- Ensure an overall smoothness of the process
**Position Accountability/Scope**:
- Timely manage visa requests and travel plans for 8 team members (approx. 20 visas and 50 travels per year)
- Support Regulatory Affairs Director/team members for meetings planning, logistics, purchasing etc and any occasional request
- Timely follow up on CDAs and L&A deals to get them signed and countersigned by partners
- Create new Vendors in SAP whenever necessary (challenging in case of last-minutes POs requests)
- Create PO and milestones payment involving a high responsibility due to the important amounts of the deals with a tight timetable before the first upfront payment.
**Requirements**:
- Minimum 3 years previous admin experience
- Excellent command of English, German (+ **French & Spanish** as an asset)
- Full command of modern IT skills (MS Office) and of
- SAP
- Comfortable working in multicultural environment, Team/Service-oriented, good communicator, good team player, agile and able to adapt to changes
-
Management Assistant
vor 2 Wochen
Basel, Schweiz Experis Vollzeit**Management Assistant - Internal Audit (Banking)** Experis is the global leader in professional resourcing and project-based workforce solutions. **Overview of contract** On behalf of our client, a leading financial services institution in Zürich, we are looking for a management assistant for internal auditing. This is a 2-month contract based in...
-
Management Assistant
vor 7 Monaten
Basel, Schweiz Abbott Laboratories Vollzeit**Abbott **is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 113,000 colleagues serve people in more than 160...
-
HR Associate
vor 1 Monat
Basel, Schweiz Elanco VollzeitEducation : EQUIVALENTEXPERIENCE **At Elanco (NYSE: ELAN) - it all starts with animals!** **As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We’re driven by our vision of ‘Food and Companionship Enriching Life’ and our approach to...
-
Office Und Marketing Assistant Asset Management
vor 2 Wochen
Basel, Schweiz Bianchi&Partner AG VollzeitZu den aktuellen exklusiven Aufträgen, die Bianchi & Partner AG Zürich betreut, zählt folgende Position: OFFICE UND MARKETING ASSISTANT ASSET MANAGEMENT Zur Verstärkung des kundenorientierten Teams in Zürich, bieten wir einer motivierten und selbständigen Persönlichkeit die Chance, sich als Office und Marketing Assistant zu...
-
Personal Assistant
vor 7 Minuten
Basel, Schweiz Bruker VollzeitOverview: As one of the world’s leading analytical instrumentation companies, Bruker covers a broad spectrum of advanced solutions in all fields of research and development. All our systems and instruments are designed to improve safety of products, accelerate time-to-market and support industries in successfully enhancing quality of life. We’ve been...
-
Management Assistant
Vor 4 Tagen
Basel, Schweiz Abbott Laboratories VollzeitAbbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 109,000 colleagues (M/F/d) serve people in more than 160...
-
Management & Administrative Assistant
vor 20 Minuten
Basel, Schweiz Abbott Laboratories Vollzeit**Management Assistant** **Primary Job Function**: General office management for the EPD IT department, internal and external correspondence, archiving, mailings, acting as communication interface with internal and external stakeholders, travel management. **Core Job Responsibilities**: **Administrative** **Support** - Support of Head of IT EPD in all...
-
Relationship Management Assistant, 100%
Vor 2 Tagen
Basel, Schweiz Yakoubi Associates VollzeitFor our client a Swiss private bank in Zürich, we are looking for a Relationship Management Assistant to work directly with one Client Advisor. This role includes working in close-knit teams and involves personal contact with challenging clients from the UK market. Tasks - Responsible for providing prompt and value-added solutions for Clients based...
-
Assistant Relationship Management
vor 7 Monaten
Basel, Schweiz Bank Vontobel VollzeitBank Vontobel Zurich, SwitzerlandPosted 4 hours ago Permanent Competitive - Assistant Relationship Management - At Vontobel, we actively shape the future. We create and pursue investment opportunities with determination. We master what we do - and we only do what we master. This is how we get our clients ahead. As a global financial services provider with...
-
Operations Assistant
vor 3 Monaten
Basel, Schweiz ITech Consult Vollzeit**Operations Assistant (M/F/d) - Event Management** **/* **Meeting Management** **/** **Onboarding / Administrative Support / English* **Project**: For our customer a big pharmaceutical company in Basel we are looking for a highly qualified **Operations Assistant (M/F/d).** **Background**: We, Early Research and Development (pRED) Neuroscience and Rare...
-
HR Time Management Assistant
Vor 5 Tagen
Basel, Schweiz Carbon60 AG VollzeitCarbon60 is a staffing company specialising in the aerospace, defence, government and construction sectors, as well as technical placements. Carbon60 is part of the global Impellam Group. We have been operating in Switzerland for over 10 years to develop our aviation business. We work closely with Jet Aviation in Basel, Geneva, Villacoublay, etc. and...
-
Lab Management Assistant
Vor 4 Tagen
Basel, Schweiz Global Personal Partner Vollzeit**EINFÜHRUNG**: Our profession and our passion "HR Management." Global Personal is an independent company of the Interiman Group SA with over 100 employees offering a complete range of human resources services at 21 locations in German-speaking Switzerland. For our client, an international orientated Pharma company in Basel we are looking for a reliable...
-
Assistant Asset Management
vor 7 Monaten
Basel, Schweiz Helvetia Versicherungen VollzeitAssistant Asset Management (w/m/d) Teilzeit/Vollzeit Basel Mit Berufserfahrung Dir kann man einfach alles anvertrauen? Dann vertrauen wir dir die Stelle als Assistant Asset Management (w/m/d) an. Dabei unterstützt du die Ressortleiter in den Bereichen Immobilien, Strategy & Business Development, Operations und Strategic Transformation. Klingt spannend?...
-
Executive Assistant Asset Management
vor 7 Monaten
Basel, Schweiz Helvetia Versicherungen VollzeitDir kann man einfach alles anvertrauen? Dann vertrauen wir dir die Stelle als Executive Assistant Asset Management (w/m/d) an. Dabei unterstützt du die Ressortleiter in den Bereichen Immobilien, Strategy & Business Development, Operations und Strategic Transformation. Klingt spannend? Am besten gleich bewerben! **Deine Verantwortung** - Unterstützung des...
-
Executive Assistant
vor 3 Monaten
Basel, Schweiz BIIE VollzeitExecutive Assistant The Botnar Institute of Immune Engineering (BIIE) is a non-profit research institute focusing on developing translational solutions for treatment, prevention and diagnostics of diseases relevant in global child & adolescent health. We are seeking a highly organized and proactive Executive Assistant to support our executive team and manage...
-
Executive Assistant
vor 7 Monaten
Basel, Schweiz smartpersonal gmbh VollzeitWe are looking for a **'Personal assistant' 80-100%** for a globally operating industrial company located on Lake Zurich. The family-owned company employs approximately 40 employees at its headquarters. **Ihre Aufgaben**: - General calendar management & meeting organization incl. tracking of pending items - Shared administrative support for Shareholders &...
-
Underwriting Assistant
vor 2 Wochen
Basel, Schweiz Bianchi&Partner AG VollzeitBianchi & Partner AG Zurich is a well-established company in the area of executive search. Please find our current exclusive search as described below: UNDERWRITING ASSISTANT Our client is a leading Asset Manager within Insurance-linked strategies in Zurich Switzerland, representing high Investment Standards and holds an excellent track record. To...
-
(Assistant) Manager
vor 1 Woche
Basel, Schweiz KPMG VollzeitIn this challenging role in our international and dynamic environment, you will be involved in several projects within Information Governance & Compliance, including topics like data privacy, data confidentiality in banking, cloud on boarding compliance and third party IT compliance. Therefore, we are in search for an ambitious person as an Assistant Manager...
-
Marketing Assistant
vor 7 Monaten
Basel, Schweiz Abbott Laboratories Vollzeit**About Abbott** Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology. Abbott Established Pharmaceuticals (EPD) is looking for a **Marketing Assistant** **Primary Job Function**: To support key insights and...
-
Student Assistant Contract Management 40-80%
Vor 3 Tagen
Basel, Schweiz Institute of Molecular and Clinical Ophthalmology Basel VollzeitThe Institute of Molecular and Clinical Ophthalmology Basel (IOB) seeks a highly motivated person as **Student Assistant Contract Management**. IOB is a research institute combining basic and clinical research. Its mission is to drive innovations in understanding vision and its diseases and develop new therapies for vision loss. It is a place where your...