Operations Assistant

vor 2 Monaten


Basel, Schweiz ITech Consult Vollzeit

**Operations Assistant (M/F/d) - Event Management** **/* **Meeting Management** **/** **Onboarding / Administrative Support / English*

**Project**:
For our customer a big pharmaceutical company in Basel we are looking for a highly qualified **Operations Assistant (M/F/d).**

**Background**:
We, Early Research and Development (pRED) Neuroscience and Rare Diseases (NRD), are pushing
boundaries of scientific understanding to achieve clinical advancements and solve some of the greatest challenges in neuroscience today - to preserve what makes us who we are.

**Tasks & Responsibilities**:
Event & Meeting Management
- Support the planning and execution of internal and external meetings requiring virtual, hybrid, onsite or

offsite set-ups including managing logistics like venue, catering etc.
- Serve as point of contact for external guests to coordinate visits (e.g. scheduling, travel arrangements,

agenda, onsite logistics, process expense reports)

Recruitment, Onboarding & Offboarding

the process
- Manage administrative components and logistics of on-/offboarding (ensure new hires orientation, devices

and technology is functional, etc.)

General administrative support and services
- Maintain document repositories and databases (contact lists, distribution lists, gSites etc.)
- Provide system and technical support
- Manage and coordinate calendars for team members for complex meetings
- Support team members with complex travel arrangements or conference group travels

**Must Haves**:

- Successfully completed apprenticeship
- 5+ years of experience as an assistant or comparable role
- affinity to digital tools
- Fluent spoken and written English
- Working style: team player, strong organizational skills, ability to work independently, attention to detail
- Outcome oriented: ability to prioritize, deliver results according to timelines
- Mindset: positive, “can-do”, continuous improvement, collaborative
- Communication style: open, transparent, clear

**Nice to have**:

- additional qualification as an Administrative assistant
- proficiency in G Suite

**Reference Nr.**: 923691TP
**Role**: Operations Assistant (M/F/d)
**Industrie**: Pharma
**Workplace**: Basel
**Pensum: 100%**
**Start**: 01.12.2024
**Duration: 12++**
**Deadline**:09.10.2024

**Job Type**: 100%

Work Location: On the road

Application Deadline: 06/10/2024



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