Personal Assistant to Director

vor 5 Monaten

Basel, Schweiz FIFA Vollzeit

**The **Position**: More than a job
- As the organiser of some of the biggest and most iconic sport events in the world we lead the way in the sport and event industry.
- We are now looking for a
- **Personal Assistant to Director** that supports us on our mission.
- These are your key tasks:
- Responsible for Director's diary management. Schedule and manage meetings and appointments within a rapidly changing set of priorities and demands
- Managing mailbox and prioritizing for action / info / follow-up etc.
- Coordinate and manage travel-related requests, including flights, ground travel, accommodations, visas, vaccinations/medical requirements for travel, agendas and itineraries
- Recording and completion of meeting minutes and actions including for Sub-division management meetings including follow-ups
- Providing general administrative support such as procurement processes, invoices and expenses management, contract management
- Manage information flow in a timely and accurate manner
- Maintain discretion and confidentiality, as well as adhere to the policies and procedures of the entity
- Implementing and maintaining office operations/administrative systems and procedures
- Understanding of event project management - managing multiple event projects simultaneously
- Producing monthly project status reports from different functional areas regarding event project progress / risks
- Assist the Director with managing expense claims and managing the sub-division budget as needed
- Coordinate new-hire onboarding procedures and induction programmes
- Organizing team meetings and events
- Pro-active in 'thinking on behalf of' the Director for all travel and meeting related requirements

**How will you shape the role and make it your own?**

**Your **Profile**: Create something that matters
- We work hard at FIFA.
- We are dedicated, ambitious and innovative.
- And we respect our values. Always.
- For all roles, we seek talented people with an entrepreneurial spirit and a global mindset.
- The specific competencies we require for this position are:
- Educated to degree level and trained in executive assistant management
- Five years plus experience as Executive/Personal Assistant
- Experience with controlling, managing and prioritising Executive's time with busy / complex calendar with demand on time by multiple FAs and multiple event projects
- Understanding and experience in event project management
- Excellent organisational and planning skills
- Strong communication and interpersonal skills with the ability to build relationships across the organisation
- Excellent ability to prioritize tasks on behalf of Director
- Service oriented and initiative
- Detail oriented with focus on accuracy
- Proactive, efficient, flexible and sense of responsibility
- Ability to multitask and work under time constraints
- Ability to work in a multicultural environment
- Proactive approach to problem-solving with strong decision-making capability
- Ability to handle confidential information with discretion
- Ability to achieve high performance goals and meet deadlines in a fast paced and challenging environment
- Strong written and verbal communication skills

**WE ARE FIFA** **:#ONETEAM
- We are FIFA, the global governing body for football.
- Our vision is to make football truly global, diverse and inclusive, for the benefit of the entire world. The last FIFA World Cup in Russia in 2018 attracted almost four billion viewers and the last FIFA Women's World Cup in France in 2019 one billion viewers. The opportunities for growth are exciting.
- We are a modern organisation with over 850 passionate employees who are Living Football every day. Our headquarters are based in Zurich, Switzerland, and we have an office in Paris, plus eleven regional offices from New Zealand to India, Congo, Panama and Paraguay.-
**#ONETEAM**

**Good **Match?**: Take the culture check

Building the new FIFA is stimulating and demanding.

We seek people who can help take us to the next level. People who constantly challenge us to innovate and find better ways. Are you the right kind of player for our team? Take the culture check and find out...
- Football has reached its full potential
- Let's make football truly global
- I like teammates who are like me
- I love working in a diverse team
- Average is often good enough
- I work hard and strive for excellence

**Equal. **Diverse. **Inclusive.**: Come as you are

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