Team Assistant

vor 3 Wochen

Zürich, Schweiz Western Union Vollzeit

**Team Assistant**:

- Zurich**, Switzerland**
Are you an organized and proactive individual? Are you interested in playing a vital role in ensuring our team achieves its goals? Do you excel at coordinating schedules, managing communications and handling administrative tasks? Western Union is looking for a manager to lead the Territory Sales team in Germany.

**Western Union powers your pursuit.**

As a Senior Assistant/HR Administrator, you will oversee the daily business operations of our company and develop and implement the most efficient administrative procedures. As a Senior Assistant/HR administrator you have excellent communication and organizational skills. They are aligned with the procedures and guidelines of the individual departments and can actively explore new approaches

to make work more efficient.

**Role Responsibilities**:

- Responsible for support in daily HR queries and administration
- Deputy Safety Officer SIBE.
- Support of management and other departments.
- Assistant function for the management (appointment management, coordination and

Organization of meetings, preparation of presentations).
- Documentation and archiving of management documents
- Responsible for the coordination, organization and scheduling of various projects and events with contact persons on all Hierarchy levels.
- Coordination, collaboration and contact with external service providers such as supervisory economic and financial authorities, RAV, cantonal authorities, banks, Real estate management companies, insurance brokers, IT companies, security companies, Cash transport companies (Loomis) and trustees in all the administration of the Branches and HR-related matters.
- Collaboration and coordination with Teams in Austria, HRKC in Vilnius and payroll in Dublin.
- Plan and coordinate administrative procedures and systems and explore of possibilities for process optimization
- Ensuring a smooth and appropriate flow of information within the company to facilitate other business operations.
- Manage schedules and deadlines.
- Orders for maintenance work to craftsmen and control of those carried out Activities and invoices.
- Organize and supervise other activities for the branches in the Switzerland (recycling, renovation, event planning, etc.).
- Ensure that operations comply with internal and external policies and regulations.

**Role Requirements**:

- Sound understanding of administrative procedures as well as departmental and legal guidelines
- Knowledge of financial and facilities management principles
- Confident in using MS Office
- Analytical thinking with problem-solving skills
- Excellent organizational and multitasking skills
- Knowledge of local HR practices and labor law preferred.
- Initiate, coordinate and enforce systems, policies and procedures.
- Excellent communication and negotiation skills
- Ability to work both independently and in a team
- Ability to work with sensitive and confidential information
- Very good time management skills
- Good knowledge of German, English, Spanish and French, Portuguese

**We make financial services accessible to humans everywhere. Join us for**what’s** next.**
Western Union is positioned to become the world’s most accessible financial services company —transforming lives and communities. We’re a diverse and passionate customer-centric team of over 8,000 employees serving 200 countries and territories, reaching customers and receivers around the globe. More than moving money, we design easy-to-use products and services for our digital and physical financial ecosystem that help our customers move forward.

**Benefits**

Your specific benefits include:

- Annual Leave for Full Time employees
- Defined Contribution pension plan

LI-EA1

Estimated Job Posting End Date:
12-26-2024

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