Executive Assistant

Vor 2 Tagen


Fribourg, Schweiz LB Recrutement Vollzeit

**Responsabilities**:
Diary Management
- Manage multiple diaries in Outlook - planning & coordinating all meetings from start to finish across multiple time zones
- Coordinate large internal and external group meetings in conjunction with other assistants and third parties
- Respond to meeting requests and manage frequent changes to schedules using sound judgement to prioritise accordingly

Travel coordination
- Plan and organise frequent and complex travel arrangements across Europe, including roadshows, providing comprehensive travel itineraries where applicable
- Create separate expense reports for each business trip and reconcile claims

Meetings and Events Organisation
- Responsible for the organisation of events which can vary in size: roundtables, roadshows, large internal group meetings and conferences
- Extensive liaison with other assistants, Marketing and Events Departments and external third parties

Communication Management
- Build and maintain professional relationships with internal and external stakeholders

Your profile:

- Highly IT literate in Outlook, Excel and Word, as well as able to learn new systems with ease
- Able to manage a heavy workload, prioritizing and completing tasks with mínimal direction
- Ability to work to tight deadlines and to accommodate changes at short notice
- Excellent organisational and time management skills
- Effective verbal and written communication using appropriate level of detail
- Confident bringing forward new ideas and enhancing quality efficiency by proposing improvements
- Accuracy and strong attention to detail
- Fluent German and English - mandatory


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