Executive Assistant

vor 4 Wochen

Zurich, Schweiz Corza Medical Vollzeit

**Location of Work**
- Zurich, Switzerland

**Employment Type**
- Full Time Employee
- At Corza Medical, our mission is to support surgical providers with remarkable service, trusted performance, and outstanding value by creating an unmatched experience that stems from listening to the surgical experts themselves.
- Our product family is the result of years of experience championing surgeons and listening to their expertise. We deliver unmatched value across our line of products and offer a seamless, personalized experience designed around surgeons’ needs. We’re a team of experienced professionals who understand the difference that excellent customer service can make.**Job Purpose Summary**
We are looking for a strong Executive Assistant in our Zurich headquarters. This role will support the SVP, GM Biosurgery & EMEA Sales and the Biosurgery commercial and functional leadership team in scheduling and coordinating internal and external meetings along with other general administrative responsibilities including calendar and travel management, preparing correspondence and reports, meeting management, communications and coordination with external parties including board members. This role will also serve as Office Manager for Corza Medical’s Zurich office, supporting local and global staff who travel to the office interfacing with business site management and ensuring a positive and effective working experience.**What we value**
- Customer First: _We deliver extraordinary experiences_
- Accountability: _We do what we say_
- Integrity: _We do what is right_
- Inspired: _We love what we do_
- One Global Team: _We before me, always_

**What you will do**
- Manage schedule, prepare reports, provide travel and meeting support, expense processing, and general administrative support for the SVP, GM Biosurgery.
- Provide administrative support for the Biosurgery leadership team, including functional leadership team with respect to meeting organisation, among other tasks.
- Support/plan large scale external team events and internal office meetings on site. Liaison with leaders in different regions to schedule events, agendas, etc.
- Help to organise staff meetings and proactively work with leaders to determine key topics.
- Office Manager for Zurich office ensuring all office activities, staff and visitors are supported; serve as a go-to resource for office staff members and main point of contact for office park management; point of contact for all incoming mail/packages and work with finance to ensure payment of all invoices.
- Facilitate legal, regulatory, and compliance processes, among others, including required reporting (as directed), documentation coordination, signature capture, and submission of required documents.
- Create a monthly newsletter for Biosurgery organisation and work with leaders to determine information to be shared monthly.
- Create solid working relationships with others within the company.
- Work professionally with executives and clients, think and work independently, be proactive, handle confidential information and work effectively and efficiently.
- Other ad hoc projects as assigned.

**What you will need**
- Bachelor’s degree preferred.
- 5+years of experience as an executive administrative assistant supporting C level executives.
- Experience in a Pharmaceutical/Biotech company or professional services firm preferred.
- Must be business fluent in English and German.
- Strong oral and written communication skills, including strong listening skills.
- Strong attention to detail and follow-through.
- Self-Starter with logical thinking and able to proactively address needs.
- Ability to maintain confidentiality of information at all times.
- Adaptable, ability to prioritise and organise work, as well as be flexible and coordinated with shifting priorities deadlines.
- Ability to work with a variety of different personalities; excellent stakeholder management.
- Ability to work independently to determine methods and procedures on new assignments with drive to improve efficiencies and effective methods and procedures.
- Highly organised and has very effective time management skills.
- Microsoft Office: expertise in Word, PowerPoint and proficient with Excel.

**What you will like**
We foster a work environment where all team members are empowered and encouraged to share their opinions and ideas. We encourage robust, fact-based debate. Our highly collaborative work environment results in the best decisions for Corza Medical and a shared mission to execute our plan together, on time and on budget.**Join our team**
At Corza Medical, we are motivated by enabling our customers’ success. That starts with understanding their needs and developing products that enhance clinical outcomes. Our goal is to provide innovative, high-quality products and service that will ensure the continued success of our company and surgical professionals well into the future.

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