Administrative Assistant

Vor 6 Tagen

Genf GE, Schweiz United Nations Vollzeit

Org. Setting and Reporting
- This position is located in the Staff Coordinating Council (SCC) of the United Nations Office at Geneva. The incumbent will report to the Executive Secretary of the SCC.
- Responsibilities
- Under the overall supervision of the President of the UNOG SCC and the direct supervision of the Executive Secretary, and within the limits of delegated authority, the incumbent will be responsible for the following duties: Research - Carries out research on UN staff rules and regulations, UNDT/UNAT jurisprudence, ILOAT jurisprudence, international labour standards, publications, articles, and other relevant sources as required. - Assists in the exploration of solutions to cases raised by staff members concerning their employment conditions, contractual status, performance appraisal, and other matters. - Provides staff members with preliminary guidance and advice on basic legal cases of basic nature and forwards more complex cases to the designated staff representative. - Assists in the preparation of a variety of reports, presentations, surveys, statistics, as well as presentations on conflict resolution mechanisms and information packages. Information Management - Receives and logs in all new requests for staff representation assistance in the SCC's database. - Formats new spreadsheets and database files and keeps them up-to-date. - Assumes a key role in obtaining and sorting information on cases and various matters of interest to the SCC. - Assists in preserving the confidentiality of all information exchanged and kept by the SCC. - Establishes and maintains the filing system and archives of the SCC, ensuring updated administrative and financial records are readily available. - Creates and updates UN clubs and associations' membership databases; assists with the establishment of UN club/association statutes in line with SCC guidelines and Swiss rules; reviews logístical and financial requests of UN clubs/associations and presents a succinct analysis of the information provided. - Interacts with other departments to collaborate on projects and ensure exchange of information. Administrative support - Acts as administrative focal point for the SCC, providing general administrative assistance as required; drafts and quality-controls routine correspondence and informal English/French translations; replies autonomously to general inquiries; maintains the adverts board; maintains the SCC website. - Organizes and follows up on all travel arrangements; calculates travel entitlements ensuring that UN policy is properly applied; reviews travel claims and initiates payments if necessary. - Assists in the planning and implementation of the various SCC projects, assuming a key role in logístical and resource preparations and supervision. - Assists in the administration of the joint SCC-UN Administration "UN Port" association, assuming a key role in subscription management, front office, payments and financial transactions. Finance and budget - Maintains the financial records of the SCC; enters all financial transactions into the accounting software ensuring correctness and adherence to SCC Regulations; carries out spot checks and makes adjustments when needed. - Keeps a physical record of all transactions ensuring the proper supporting documents are included. - Conducts monthly reconciliation with bank accounts. - Controls expenditure levels and timely alerts on the use of budgetary allowances; ensures every expenditure is kept within budget. - Prepares the annual budget, considering the historical record of income and expenditures and policy issues, and presents it to the Finance Commission and Executive Bureau for its approval. - Under the supervision of the SCC's Finance Commission: a. creates payments/disbursements in the SCC's online banking platform, ensuring all supporting documents, including due payment authorization, have been collected; executes payments/disbursements to the beneficiaries. b. executes online purchases when instructed and authorized using the SCC's corporate credit card; safeguards the SCC's corporate credit card. - Produces financial reports (i.e. income statements, balance sheets); presents and explain financial reports to the Finance Commission; submits the yearly financial report to auditors; prepares replies to auditors' questions on the financial transactions under review. - Liaises with banks to update account holders and on any issues concerning management of payment systems. Meetings and reporting - Organizes regularly held meetings and events; provides all administrative and logistics support as required; reserves meeting rooms and plans for the necessary logistics/equipment and conference services. - Notifies staff representatives about meetings, including proposed agenda and relevant documentation; maintains attendance logs. - Attends all meetings, takes notes and produces minutes of meetings, including matters discussed and decisions reached; files minutes for

  • Administrative Assistant

    vor 14 Stunden

    Genf, Genf, Schweiz Christian Louboutin Teilzeit

    We are seeking an Administrative Assistant to join our team in Geneva. This is a part-time (40%) permanent contract position.The ideal candidate will have at least 2 years of experience in a similar role and be proficient in MS Office packages.The successful applicant will be responsible for providing administrative support to the HR team,...

  • Administrative Assistant

    Vor 5 Tagen

    Genf, Genf, Schweiz CHD Clinique Hygiène Dentaire Vollzeit

    At CHD Clinique Hygiène Dentaire, we are seeking a highly skilled Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our restaurant.Responsibilities:Provide outstanding customer service to guests, responding to their needs in a...

  • Administrative assistants

    Vor 3 Tagen

    Genf, Genf, Schweiz WTO Vollzeit

    Administrative assistants are responsible for developing and implementing office procedures to ensure the efficient and effective running of divisions, address administrative challenges and ensure that administrative procedures are applied correctly. They ensure the provision of office management and administrative/secretarial assistance to the Director ...

  • Receptionist/administrative Assistant

    vor 2 Wochen

    Genf, GE, Schweiz Trafigura Vollzeit

    Main Purpose: Assuring a good quality service to our external and internal clients, within the conferencing / food & beverage areas, as well as assisting with facilities and reception tasks. Knowledge Skills and Abilities, Key Responsibilities: Key Responsibilities - Take full charge of welcome visitors, incl. accompanies them to meeting rooms. As well as...

  • Administrative assistants

    vor 4 Wochen

    Genf, Schweiz TN Switzerland Vollzeit

    Administrative assistants are responsible for developing and implementing office procedures to ensure the efficient and effective running of divisions, address administrative challenges and ensure that administrative procedures are applied correctly. They ensure the provision of office management and administrative/secretarial assistance to the Director of...

  • Team Administrative Assistant

    Vor 3 Tagen

    Genf, Genf, Schweiz UNICC Vollzeit

    This is a readvertisement. If you already applied for a position with the same reference, please do not to reapply. UNICC has registered your application and it will be considered for the vacancy. The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by...

  • Administrative Assistant

    vor 2 Wochen

    Genf, GE, Schweiz UNITAR Vollzeit

    Duration of the contract - 1 year (renewable) - 21 November 2024 - Organizational Unit - Peacekeeping Training Programme Unit (PTPU) - Number of job positions - 1 - Accountabilities: Within delegated authority and under the supervision of the Senior Programme Finance and Budget Specialist, PTPU, Division for Peace, the Administrative Assistant is responsible...

  • Administrative Assistant

    vor 14 Stunden

    Genf, Genf, Schweiz Richemont Vollzeit

    As an administrative assistant, you will play a vital role in ensuring the smooth operation of our office.Responsibilities:Front Desk DutiesReceive and direct calls and messagesWelcoming visitors and providing informationOffice MaintenanceKeep the office tidy and organizedManage inventory and suppliesLogistics and TravelArrange shipments and travel...

  • Assistante administrative

    vor 4 Wochen

    Genf, Genf, Schweiz Groupe PGN Vollzeit

    Pour l'un de nos clients à Genève, nous recrutons une assistante administrative et technique de 50% à 100% selon profil.Secteur : GenèveUne première expérience dans le bâtiment est obligatoire.Votre mission :- Accueil téléphonique- Traitement des bons de commande- Gestion de la relation avec les régies et autres partenaires- Gestion des courriers...

  • Team Administrative Assistant

    vor 3 Wochen

    Genf, Schweiz TN Switzerland Vollzeit

    This is a readvertisement. If you already applied for a position with the same reference, please do not reapply. UNICC has registered your application and it will be considered for the vacancy.The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by ensuring equal...

  • Staff Assistant

    Vor 7 Tagen

    1211 Genf, GE, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 242708 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : United Nations Office at Geneva **Date Posted** : Sep 4, 2024 **Deadline** : Oct 4, 2024 **Org. Setting and...

  • HR Administrative Assistant

    vor 2 Wochen

    Genf, GE, Schweiz International Telecommunication Union (ITU) Vollzeit

    INTERNATIONAL TELECOMMUNICATION UNION - ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and...

  • Administrative Assistant

    vor 3 Stunden

    Genf, Genf, Schweiz Manpower SA Vollzeit

    We are looking for highly motivated candidates to join an international organization as an Administrative Assistant.MissionCoordinate crisis management proceduresMonitor incoming staff communications and liaise with all second level response areas to resolve evolving issuesProvide support for document and database management and the preparation of necessary...

  • Accounting Administrative Assistant

    vor 4 Wochen

    Genf, Schweiz albedis Vollzeit

    For one of our clients, in the financial services sector based in Geneva, we are looking for an :Accounting Administrative Assistant 100% H/Ffor a temporary full-time positionJob Description:On a daily basis:Help with all administration and accountingInvoices bookingInvoice verificationBank account updating weekly and monthlyPaymentsOn a bi-weekly...

  • Administrative Assistant Intern

    Vor 4 Tagen

    Bellevue GE, Genf, Schweiz Richemont Vollzeit

    How will you make an impact? HOW WILL YOU MAKE AN IMPACT? In this role, you will support the Group Real Estate Communication Project Manager with daily administrative tasks including assisting in project management by tracking deadlines and facilitating communication. We are currently looking for an intern to support the team for a 6-month period. You...

  • Administrative Assistant

    vor 2 Wochen

    Genf, GE, Schweiz International Telecommunication Union (ITU) Vollzeit

    INTERNATIONAL TELECOMMUNICATION UNION - ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and...

  • Assistant Communication

    vor 2 Wochen

    1211 Genf, GE, Schweiz Rolex Vollzeit

    Pour notre division **Communication & Image**, nous recherchons un **Assistant communication (H/F)** dont la mission principale sera d'assurer l'administration du service Perpetual Arts Initiative.**Responsabilités**: - Soutenir l'équipe dans ses activités administratives (présentations, déplacements et économat) - Participer aux séances de...

  • Benefits Assistant

    vor 1 Woche

    1211 Genf, GE, Schweiz United Nations Vollzeit

    Org. Setting and Reporting - Responsibilities - Within delegated authority, the Benefits Assistant is responsible for the following duties: - Provides information to individual participants and retirees/beneficiaries as well as administrative staff of member organizations of the Pension Fund with respect to participation, entitlements and benefits, including...

  • ADMINISTRATIVE ASSISTANT

    vor 2 Wochen

    Genf, Schweiz Oberson Abels SA Vollzeit

    For our Geneva office, we are looking for :AN ADMINISTRATIVE ASSISTANT – 100%who will act as secretary to several of the firm’s lawyers.This position requires a particular sense of organization and precision, rigor, flexibility, discretion and resistance to stress.Prepare and follow up invoices;Manage agendas and deadlines, as well as the e-mail inboxes...

  • Human Resources Assistant

    Vor 6 Tagen

    1211 Genf, GE, Schweiz United Nations Vollzeit

    Org. Setting and Reporting - This position is located in the Human Resources Management Service, United Nations Office at Geneva. The Human Resources Assistants reports to the Human Resources Officer. - Responsibilities - Competencies - Education - High school diploma or equivalent is required. - Job - Specific Qualification - Not available. - Work...