Office Assistant

vor 2 Wochen

Fribourg, Schweiz PATH Vollzeit

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.

PATH is present in the region Grand Genève since 2000. The Foundation for Appropriate Technologies in Health was founded by PATH and operates in Geneva canton, Switzerland since 2011. Our staff in Geneva comprises scientific and public health professionals with expertise in a variety of health areas. In close partnership with Gavi, we help low-income countries access lifesaving vaccines for cervical cancer, diarrheal disease, and pneumococcal disease. We also work on large-scale efforts to control and eliminate debilitating diseases such as malaria and meningitis. Other projects aim to strengthen vaccine manufacturing capacity, along with the cold chain to protect vaccine potency.

It’s a big job but at PATH in Geneva, we’re experienced, passionate, and driven. We’re looking ahead to turn research into innovation and problems into plans; because that’s what a path is a way forward.

**Responsibilities**:
**General administrative support.**

***
- Maintain office facilities and security by following procedures; direct persons to correct destination; provide the visitors with access badges when required.
- Receive and sort mail and deliveries.
- Prepare shipments to be sent internationally with the courier company
- Create responses to routine incoming correspondence, ensure the flow of information and documents during team members’ absence, and handle complex and confidential communications to internal and external contacts.
- Assist with managing PATH equipment inventory and maintaining PATH inventory lists.
- Manage and order office supplies and equipment.
- Maintain administrative records, electronic files, and other resources on behalf of team members.
- Provide out-of-office support as delegated.
- In cooperation with a travel agency and following PATH travel policies, coordinate and implement travel arrangements for staff and consultants, and any other individuals traveling on behalf of PATH.
- Process travel and business expenses claim.
- Coordinate arrangements for guests, conferences, and meetings including coordination involving multiple internal and external visitors and guests.
- Organize videoconferences, ensure video and teleconferencing equipment is set up in meeting rooms; refer to specific requests and issues.
- Organize all aspects of meeting logistics including venue, travel, accommodations, meals, room set-up and supplies, issuance of invitations, preparation of attendance lists and agenda, correspondence, and any follow-up action, documents, and traveler/participant reimbursements in collaboration with relevant PATH colleagues. Provide onsite meeting and conferencing support.
- Develop, edit, and format, documents, presentations, and graphics as requested (English and French).
- Other tasks as identified by the team.

**Required Skills**:
Required Experience
- CFC de commerce or bachelor’s degree plus 1 to 2 years of administrative experience or an equivalent combination of education and experience.
- Professional level in English and French
- Strong demonstrated interpersonal skills and diplomacy.
- Ability to effectively prioritize competing demands.
- High integrity and ability to maintain confidentiality.
- Collaborative working style with the ability to independently initiate and coordinate projects.
- Excellent team player who can engage in ways that enable overall team efficiency.
- High level of attention to detail and work well under deadlines.
- Excellent computer skills using MS Office Suite required; high-level proficiency in creating and editing documents in Word and PowerPoint.
- Appreciation for challenges of managing across multiple time zones.

**Must have legal authorization to work in Geneva - Switzerland.**

**PATH is dedicated to building an inclusive workforce where diversity is valued.**

**PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law**_._**

**PATH has become aware of scams involving false job offers. **

Please advise:

- PATH will never ask for a fee during any stage of the recruitment process.
- All active jobs are advertised directly on our career page.

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