Office Assistant

Vor 2 Tagen

Zürich, Schweiz TN Switzerland Vollzeit

The role holder is responsible for the day-to-day tasks involved at reception; expected to provide a professional and pro-active service to both internal and external clients as well as general administrative support. Maintain signature lists and service company files up to date and deal with all internal payments, cash and office supply stock management. Proactively build and maintain good relationships with colleagues in Switzerland and worldwide, with service providers and suppliers, demonstrating a ‘client service’ culture.

Tasks (what does the role do on a day-to-day basis)
  • To provide courteous and efficient service to all incoming calls and be the first point of contact for clients and visitors, internal and external, to the Company offices
  • To ensure daily communication and service with post as well as external couriers, whilst the reception area, kitchen and washroom is kept tidy at all times
  • To pick up and ship mail, arrange notarisations, stock up office supply
  • To manage and maintain diary for booking meetings and organise events
  • Maintain up to date signature lists and service company records
  • Oversee independently service agreements with third party service providers, suppliers, post, cleaners etc. and the relevant expected delivery of service
  • Enter any disbursements in our internal payment tool, manage the petty cash and any ad-hoc expenses, liaise with Group internal accounting
  • Monitor, capture, check and oversee third-party invoices, arrange settlement
  • Support managers with annual reporting, maintain schedules as necessary
  • Perform filing, labelling and scanning of documents, accurate in a timely manner
  • Provide support to the managers with the invoicing process, payments, correspondence, travel and expense reports, AML file updates
  • To be the IT interface between Group IT and the Zurich office, in collaboration with the Geneva office
  • Plan, organise and prioritise tasks and activities efficiently
Qualifications
  • Education / professional qualifications: Completed education, preferably in hospitality industry or office services (KV)
  • Background experience: front office – client fronting experience or working in a similar position is an advantage
  • Computer / program knowledge: Word, Excel, Outlook skills, a genuine IT interest is an advantage
  • Languages: Excellent knowledge of German and English language
Additional Information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

#J-18808-Ljbffr

  • Assistant Head of Procurement

    Vor 2 Tagen

    Zürich, Schweiz Corporate Office Vollzeit

    Location: Corporate Office Home-Office Hiring date: by Agreement  Employment contract type: Unlimited   Reference number: 48174  Hirslanden stands for high-quality, responsible, self-determined and efficient integrated healthcare. From birth to old age and from prevention to healing - at any time, physically and digitally - the Hirslanden...

  • Teamleiter Back Office

    Vor 2 Tagen

    Zürich, Schweiz TN Switzerland Vollzeit

    Teamleiter Back Office & Executive Assistant, ZürichZürich, SwitzerlandIhre Aufgaben:Erste Ansprechperson für interne AnliegenLeitung eines kleineren Sekretariat-Teams (3 Mitarbeitende)Unterstützung bei Projekt- und KonzeptadministrationSelbstständige Abwicklung und Fakturierung von Soft- und Hardware-VersicherungVerwaltung und Pflege von...

  • Office Assistant 80

    Vor 2 Tagen

    Zürich, Schweiz Hubers GmbH Vollzeit

    Hast du die KV-Lehre erfolgreich abgeschlossen oder bringst du bereits erste Erfahrungen im Bu¨robereich mit? Fu¨r unser Team suchen wir eine*n engagierte*n Office-Assistant, der/die ab sofort oder nach Vereinbarung bei uns einsteig! Huber’s People ist eine renommierte Boutique-Staffing-Agentur, spezialisiert auf das Premium-Segment. Mit einer...

  • Office Manager

    Vor 3 Tagen

    Zürich, Schweiz Vontobel Vollzeit

    Office Manager / Executive Assistant (100%)Apply locations: Zürich / Gotthardstrasse 43Time type: Full timePosted on: Posted 4 Days AgoJob requisition id: 7705Do you enjoy the idea of playing a pivotal role in the success of a key function of a global investment house?In this role, we are looking for an organized and reliable Office Manager / Executive...

  • Office Manager

    Vor 6 Tagen

    Zürich, Schweiz Vontobel Holding AG Vollzeit

    Zürich / Gotthardstrasse 43 - Do you enjoy the idea of playing a pivotal role in the success of key function of a global investment house? In this role, we are looking for an organized and reliable Office Manager / Executive Assistant who will support the Head Private Clients Investments & Distribution (IDCM) and will have direct exposure to international...

  • Assistant Front Office Manager M/F

    Vor 3 Tagen

    Zürich, Schweiz Gastronet.ch Vollzeit

    Assistant Front Office Manager M/F Gebiet Kanton BE Beschreibung Traditionelles Luxushotel in beliebter touristischer Gegend. In den verschiedenen Restaurants wird gastronomische Tradition mit innovativer und moderner Raffinesse angeboten. Anforderungen Sie verfügen über eine abgeschlossen Hotellerie-Ausbildung sowie fundierte Erfahrung in der...

  • Assistant Family Office Services, 60%

    Vor 2 Tagen

    Zürich, Schweiz TN Switzerland Vollzeit

    Assistant Family Office Services, 60%, ZürichZürich, SwitzerlandSeit über 13 Jahren unterstützen wir Banken, Vermögensverwaltungen und Family Offices erfolgreich bei der Besetzung von Positionen in den Bereichen Assistenz, Kundenbetreuung und Relationship Management.Aktuell suchen wir für ein Multi Family Office, das sich durch maßgeschneiderte...

  • Office Manager

    Vor 2 Tagen

    Zürich, Schweiz Vontobel Vollzeit

    Do you enjoy the idea of playing a pivotal role in the success of a key function of a global investment house?In this role, we are looking for an organized and reliable Office Manager / Executive Assistant who will support the Head Private Clients Investments & Distribution (IDCM) and will have direct exposure to international business situations and to a...

  • Team Assistant

    vor 1 Woche

    Zürich, Schweiz Westhouse Schweiz AG Vollzeit

    Wir suchen eine motivierte und engagierte Team Assistant - Office & Compliance (all genders). In dieser Rolle unterstützt du u.a. unsere Teams im Office allgemein sowie das Compliance Team und leistest einen wichtigen Beitrag zum Erfolg von Westhouse.ZuständigkeitenUnterstützung des Teams durch umfassende administrative und organisatorische...

  • Office Manager

    Vor 2 Tagen

    Zürich, Schweiz Vontobel Holding AG Vollzeit

    Do you enjoy the idea of playing a pivotal role in the success of key function of a global investment house?In this role, we are looking for an organized and reliable Office Manager / Executive Assistant who will support the Head Private Clients Investments & Distribution (IDCM) and will have direct exposure to international business situations and to a wide...

  • Office Manager

    Vor 7 Tagen

    Kanton Zürich, Schweiz Vontobel Holding AG Vollzeit

    Do you enjoy the idea of playing a pivotal role in the success of key function of a global investment house? In this role, we are looking for an organized and reliable Office Manager / Executive Assistant who will support the Head Private Clients Investments & Distribution (IDCM) and will have direct exposure to international business situations and to a...

  • Office & HR Assistant Admin Switzerland View offer

    Vor 6 Tagen

    Zürich, Schweiz Qestit Vollzeit

    Become part of our team and play an active role in employee support.As an Office & HR Assistant, you will manage personnel files, advise employees, and support recruiting efforts. Your structured work approach and strong communication skills will contribute to the ongoing improvement of our HR processes.With 18 offices across 6 countries and over 900...

  • Office Assistant

    Vor 2 Tagen

    Zürich, Schweiz Flying Teachers Vollzeit

    Wir suchen Dich als Ergänzung zu unserem TeamFlying Teachers professionalisiert den Sprachunterricht. Wir sind spezialisiert auf die Entwicklung und Durchführung von massgeschneiderten Lernkonzepten für Privatpersonen und Firmen. Wir führen Sprachprüfungen durch, sind in der Aus- und Weiterbildung von Lehrpersonen sowie in der Lernförderung tätig.Seit...

  • CEO Assistant

    vor 1 Woche

    Zürich, Schweiz Connect44 Vollzeit

    To strengthen our team, we are looking for a CEO Assistant to drive our projects forward with expertise and enthusiasm.Main Responsibilities:Handling emails, phone calls and other communication for the CEO.Researching and booking transportation and accommodation for any necessary travel.Receiving and delivering messages and information to relevant...

  • CEO Assistant

    vor 1 Woche

    Zürich, Schweiz Connect44 Vollzeit

    To strengthen our team, we are looking for a CEO Assistant to drive our projects forward with expertise and enthusiasm.Main Responsibilities:Handling emails, phone calls and other communication for the CEO.Researching and booking transportation and accommodation for any necessary travel.Receiving and delivering messages and information to relevant...

  • Office Manager*in

    Vor 2 Tagen

    Zürich, Schweiz TN Switzerland Vollzeit

    Office Manager*in / Executive Assistant (w/m/d / 60-100%), ZürichZürich, SwitzerlandIhr Aufgabenbereich:Allgemeine Administration inklusive Telefon, Post, Empfang, Korrespondenz, Materialverwaltung und AblageUnterstützung in der Personaladministration und -supportKoordination des Fakturierungsprozesses in enger Zusammenarbeit mit der...

  • Junior Office Assistant 50-60%

    Vor 2 Tagen

    Zürich, Schweiz TN Switzerland Vollzeit

    Junior Office Assistant 50-60% (m/w/d), ZürichMichael PageZürich, SwitzerlandAdministrative und organisatorische Unterstützung der Geschäftsführung und des Investment Teams auf höchstem NiveauVerwaltung des Terminkalenders und Organisation von Reisen auf einem internationalen Level inklusiver SpesenabrechnungEmpfang und Betreuung von nationalen und...

  • Administrative Assistant

    Vor 4 Tagen

    Zürich, Schweiz IWC Schaffhausen Vollzeit

    Für unsere Boutique in Zürich suchen wir eine/n Administrative Assistant.Sie teilen unsere Begeisterung für hochwertige Produkte? Sie haben Freude am Umgang mit Menschen und übernehmen gerne die Verantwortung für alle administrativen und organisatorischen Back Office Aufgaben?Werden Sie Teil unseres dynamischen Teams!Ihr VerantwortungsbereichAls...

  • Relationship Manager Assistant

    Vor 5 Tagen

    Zürich, Schweiz FINDERS SA Vollzeit

    Client: One that Finders work with often and has credibility with - thus able also to explain more to potentially, suitable applications about the warm, friendly, busy and dynamic work culture. Our Client is a leading, independent multi-family office with a very well-established global presence and offices across Switzerland. They offer a range of services...

  • Office Assistant

    vor 1 Woche

    Zürich, Schweiz IQ-EQ Vollzeit

    **Company Description** IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide. The role holder is responsible for the day-to-day tasks involved at reception; expected to provide a...