Office Manager
vor 3 Stunden
Apply locations: Zürich / Gotthardstrasse 43
Time type: Full time
Posted on: Posted 4 Days Ago
Job requisition id: 7705
Do you enjoy the idea of playing a pivotal role in the success of a key function of a global investment house?
In this role, we are looking for an organized and reliable Office Manager / Executive Assistant who will support the Head Private Clients Investments & Distribution (IDCM) and will have direct exposure to international business situations and a wide range of counterparts.
What would your role be?
- Independently and professionally manage the secretariat of the Head IDCM and support him in his day-to-day business by thinking independently and with foresight.
- Manage the demanding agenda and all appointments with overview and care, taking minutes during meetings and planning and coordinating internal meetings, external customer meetings, town halls, offsite workshops, and other special events.
- Accompany and coordinate business processes and projects, working closely with other departments to significantly relieve the workload of the line manager.
- Support the Head PC Investments & Distribution independently with business management tasks, including drafting and basic analytics of reports and responding to ad-hoc requests, as well as creating and revising presentations for town halls, offsites, and management meetings.
- Handle internal and external correspondence in German and English at a high professional level.
- Perform general administrative tasks efficiently and critically, including checking and allocating invoices, accepting expenses, and planning and coordinating business trips, including booking hotels, restaurants, and meetings.
What are we looking for?
- Similar experience, preferably within an international company in the financial industry.
- Commercial training or similar, ideally supplemented by further training as an executive assistant and/or assistant.
- Excellent MS Office skills (Word, PowerPoint, Excel, Outlook) and familiarity with modern communication tools.
- Excellent written and spoken German and English skills and the ability to communicate with stakeholders at all seniority levels are a must.
- Experience working in a fast-paced environment.
What do we offer?
- Top Zurich location with collaboration spaces (including rooftop terraces) and free lunch.
- Friendly, diverse team in an open-office space with dancing walls.
- All the latest technology to help you excel and advance.
- Agile environment in how we think, the way we work, and our trust for each other.
- Flat hierarchy with collaboration at all levels.
- Campus feeling and a collaborative spirit.
We are looking for talented people, not just a CV that ticks all the boxes. Even if you do not have everything we have asked for, if this role sounds like a good fit for you, we encourage you to apply.
At Vontobel, you are building better futures for our clients and society, as well as for yourself. By 2030, we want to be known as one of the leading and most trusted global investment firms. We have over 2,300 engaged professionals based in more than 25 locations globally and headquartered in Zurich.
We are both majority family-owned and publicly listed. Our capacity for long-term focus on topics such as sustainability is underpinned by the security of the family’s 100-year commitment. Driven by an ownership mindset, you can unlock your potential and translate insights into opportunities. We are hiring talented individuals who are determined to deliver in a changing world and who come from a wide variety of backgrounds. Do you want to be Vontobel?
Thank you for applying to Vontobel. We will carefully review your application and respond to you in a timely manner.
At Vontobel, we are an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.
We value the many voices within our teams and are committed to creating an environment where everyone who wants to be part of our performance culture can be themselves. It is based on mutual respect and zero tolerance for any form of discrimination.
If you have any questions, you can contact us through our contact form.
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