Volunteer Office Manager

vor 1 Woche

Zürich, Schweiz International Association of Recognized Police Officers - IARPO Vollzeit

Position: Volunteer Office Manager (w)

Location: Remote (with the possibility of in-person meetings or events). Person should be in Switzerland and have B, C or CH residence permit.

Duration: 12 months with the possibility of extension

Hours: 20 hours a week or more as needed

Salary: This is a volunteer position, and as such, no monetary compensation will be provided.

Tasks

Key Responsibilities:

  1. Office Administration:
  • Oversee and manage the day-to-day operations of the virtual office.
  • Organize, schedule, and facilitate virtual meetings and webinars using online tools like Zoom, Microsoft Teams, etc.
  • Maintain an organized system of digital files, documents, and correspondence.
  1. Communication:
  • Serve as the primary point of contact for all internal communication.
  • Liaise with stakeholders, volunteers, and members of the organization, ensuring smooth and efficient communication.
  1. Resource Management:
  • Track, manage, and procure office resources, including digital tools, subscriptions, and any other materials needed for the organization.
  • Coordinate and manage onboarding of new volunteers, providing them with the necessary training and resources.
  1. Event Coordination:
  • Assist in the planning, organization, and execution of virtual and in-person events.
  • Manage event logistics, including registrations, attendee communication, and post-event feedback collection.
  1. Reporting:
  • Prepare monthly reports on office activities, challenges faced, and recommendations for improvement.
  • Assist the leadership team with data collection and reporting as needed.
Requirements
  • Previous experience in office management or administrative roles.
  • Proficient in digital tools such as Google Tools, Microsoft Office, Zoom, etc.
  • Strong organizational and multitasking skills.
  • Excellent communication skills, both written and verbal.
  • Ability to work independently with minimal supervision.
  • A passion for the mission and vision of IARPO.
Benefits

What We Offer:

  • An opportunity to make a meaningful difference in the realm of online platforms and their ethical operation.
  • A chance to be part of a passionate and dedicated team of professionals.
  • Experience in the NGO sector, with opportunities for networking and professional development.
  • Certificate of appreciation and recognition upon successful completion of the role.

Interested candidates are invited to submit their resume along with a cover letter detailing their relevant experience and motivation for joining IARPO.

Note: This is a volunteer position, and as such, no monetary compensation will be provided. Transportation ticket for Zone 110 Zürich and mobile phone costs CHF 25.- per Month will be covered. If you are involved in IARPO projects with paid part-time positions, this will be negotiated.

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