Office Manager with HR Administration reponsibilites

vor 10 Stunden

Zürich, Schweiz Eidgenössische Technische Hochschule Zürich Vollzeit
Office Manager with HR Administration Responsibilities

Nanoflex Robotics is an innovative medical startup spun out of ETH Zurich in 2021. We are dedicated to building a next-generation telerobotics platform that facilitates patient access to life-saving interventions. We are looking for a motivated and organised Office Manager to join our team and help us create a productive and positive work environment. In 2024, we were ranked as the best medical technology start-up at the Top 100 Swiss Startups Awards.

As an Office Manager with responsibility for HR administration, you will play a crucial role in ensuring the smooth running of our office and supporting our HR department. You will be responsible for a variety of tasks that contribute to the efficiency and effectiveness of our workplace.

Key Responsibilities

Office Management:

  • Smooth running of daily office operations.
  • Managing the stock of office supplies and placing orders as required.
  • Monitoring and initiating payment transactions.
  • Processing incoming and outgoing mail and parcels.
  • Assisting with the reconciliation of credit card statements.
  • First point of contact for employees and guests.
  • Assisting with the planning and organisation of meetings, events and travel arrangements.
  • Coordinating the maintenance and repair of office equipment and facilities.

HR Administration:

  • Responding to employee enquiries and assisting with HR related matters.
  • Maintaining employee files and ensuring data accuracy and confidentiality.
  • Assisting with new employee onboarding and conducting orientation meetings.
  • Assisting with benefits administration and payroll.
  • Assisting with performance appraisals, including scheduling appraisal interviews, preparing required documentation and tracking employee performance metrics.
  • Assisting the HR department with recruitment, including posting job adverts and scheduling interviews.
Profile
  • Proven experience as an office manager, HR administrator or in a similar role.
  • Excellent organisational, multitasking and problem-solving skills.
  • Strong communication and interpersonal skills.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Knowledge of office management procedures and basic accounting principles.
  • Ability to maintain confidentiality and handle sensitive information.
  • Knowledge of labour laws and regulations and HR software is an advantage.
  • Fluency in German and English is a must.
We offer
  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A supportive and collaborative work environment.
  • Full-time position with 40 hours per week and competitive pension plan.
  • Ability to work from home once a week.
Curious? So are we.

We look forward to receiving your online application to H.R@nanoflexrobotics.com including the following documents:

  • Resume
  • Motivation letter

Further information about Nanoflex Robotics AG can be found on our website. Questions regarding the position should be directed to s.monteiro@nanoflexrobotics.com.

#J-18808-Ljbffr

  • HR Administrations

    Vor 3 Tagen

    8005 Zürich, ZH, Schweiz Ogilvy Switzerland AG Vollzeit

    HR - Administration & Office Manager 50-80% (all) Ogilvy Schweiz, Zürich & INGO Zürich Ogilvy ist eine führende globale Agentur in den Bereichen Marketing, PR, und Kreativität. Zusammen mit dem Brand INGO adressiert Ogilvy in der Schweiz ein breites Spektrum von globalen und lokalen Kunden. Zur Verstärkung unseres HR- und Back-Office Teams suchen wir...

  • HR Assistant

    vor 14 Stunden

    Zürich, Schweiz Kyon AG Vollzeit

    Your teamYou work in a small international and multicultural team support the HR Manager and independently manage the HR and office administration of the Zurich site.Your workplace is based in our office in ZurichYour missionSupport the HR Business Partner in all HR matters.HR Administration (HR Life Cycle) as well as updating HR PoliciesResponsible for the...

  • Hr Assistant

    vor 24 Minuten

    Zürich, Schweiz Kyon AG Vollzeit

    Your teamYou work in a small international and multicultural team support the HR Manager and independently manage the HR and office administration of the Zurich site.Your workplace is based in our office in Zurich Your missionSupport the HR Business Partner in all HR matters.HR Administration (HR Life Cycle) as well as updating HR PoliciesResponsible for...

  • Office Manager

    vor 3 Monaten

    Zürich, Schweiz KCAP Architects&Planners Vollzeit

    POSITION: Office Manager / Finance & HR80 % - 100 %EXPERIENCE: 3 - 4+ yearsCONTRACT: 34 -42.5 hoursSTART OF WORK: Immediately or by agreementAre you an organizational talent with initiative and ideas? Do you have an entrepreneurial mindset and feel comfortable in the world of numbers? If this sounds like you, we look forward to invite you to be part of our...

  • Office Manager Zurich

    vor 2 Monaten

    8048 Zürich, ZH, Schweiz Immunai Vollzeit

    **About Immunai**: As drug development is becoming increasingly inefficient, our ultimate goal is to help bring breakthrough medicines to patients as quickly and successfully as possible. Immunai is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. **About the role**: As an...

  • Office & HR Assistant Admin Switzerland View offer

    vor 2 Wochen

    Zürich, Schweiz Qestit Vollzeit

    Become part of our team and play an active role in employee support.As an Office & HR Assistant, you will manage personnel files, advise employees, and support recruiting efforts. Your structured work approach and strong communication skills will contribute to the ongoing improvement of our HR processes.With 18 offices across 6 countries and over 900...

  • HR Administration Specialist

    vor 1 Woche

    Zürich, Schweiz PureGym AG Vollzeit

    As part of the PureGym Group with around 2 million members, we are one of the three largest fitness chains in Europe and are therefore ideally positioned to continue pursuing and realizing our ambitious goals. In this way, we can make an even greater and more important contribution to the fitness and health of the Swiss population in the future.We are...

  • Spezialist HR Administration Und Payroll

    vor 1 Monat

    Zürich, ZH, Schweiz ROCKEN Vollzeit

    **Lohn - 85'000 - 115'000**:** Rocken®** sucht erfahrene Fachkräfte im Bereich Human Resources. In Zusammenarbeit mit unserem Partner bieten wir Stellen in den folgenden Berufsgruppen an**:HR Leiter/in, HR Manager/in, HR Business Partner, HR Fachperson, HR Generalist/in und HR Assistent/i.** Hierzu betreuen wir Schweizer KMU's sowie internationale...

  • HR Spezialist in Administration

    Vor 5 Tagen

    Zürich, Schweiz Universität Zürich Vollzeit

    **Personal** **HR Spezialist*in Administration 80 - 100 %**: Stellenantritt nach Vereinbarung, unbefristet Die Abteilung Personal unterstützt die Universität Zürich in ihren Kernaufgaben der Forschung, Lehre und Dienstleistungen, indem sie einen reibungslosen Ablauf beim Personalmanagement sicherstellt. In enger Zusammenarbeit mit den...

  • Operations Support

    Vor 2 Tagen

    Zürich, Schweiz xorlab AG Vollzeit

    xorlab is a Swiss cybersecurity scale-up and ETH Zurich spin-off, poised for significant European expansion and future global outreach. With our cutting-edge technology and a dedicated team, we protect our customers by addressing one of the most pressing threats in cybersecurity: phishing. We are looking for a dedicated Operations Support & Office Manager to...

  • Operations Support

    Vor 2 Tagen

    Zürich, Schweiz xorlab AG Vollzeit

    xorlab is a Swiss cybersecurity scale-up and ETH Zurich spin-off, poised for significant European expansion and future global outreach. With our cutting-edge technology and a dedicated team, we protect our customers by addressing one of the most pressing threats in cybersecurity: phishing. We are looking for a dedicated Operations Support & Office Manager to...

  • Office Manager

    vor 10 Stunden

    Zürich, Schweiz Arethia Vollzeit

    Role descriptionWe are looking for a proactive and hands-on Office Manager to help establish our new Swiss office and lab, supporting our dynamic growth. In this role, you’ll be pivotal in setting up efficient processes, ensuring seamless daily operations, and fostering a welcoming and productive work environment for our team.As our Office Manager, you...

  • Manager HR

    vor 3 Monaten

    Zürich, ZH, Schweiz Avanta Group AG Vollzeit

    **Avanta** ist ein führendes Beratungs - und Dienstleistungsunternehmen mit Standorten in Zürich, Zug und Baar mit rund 100 Mitarbeitenden. Wir sind sehr stolz darauf, dass wir unseren nationalen und internationalen Kunden mehrwertstiftende Rundumlösungen mit sehr erfahrenen interdisziplinären Teams bieten können. Denn wir setzen uns täglich dafür...

  • Senior Investment Manager with Customized Solutions

    vor 2 Monaten

    Zürich, Zürich, Schweiz Helvetic Trust AG Vollzeit

    Job DescriptionWe are seeking an experienced Senior Investment Manager to join our team at Helvetic Trust AG. As a key member of our wealth management department, you will be responsible for providing independent support and advice to high net worth individuals, family offices, foundations, and institutional investors.Key Responsibilities:Develop customized,...

  • Office Manager

    vor 1 Monat

    Zürich, Schweiz Dentsply Sirona Vollzeit

    Requistion ID: 78871Dentsply Sirona is the world's largest manufacturer of professional dental products and technologies, with a 130-year history of innovation and service to the dental industry and patients worldwide. Dentsply Sirona develops, manufactures, and markets a comprehensive solutions offering including dental and oral health products as well as...

  • Stv. Leitung HR-Administration 60%

    vor 14 Stunden

    Zürich, Schweiz Joker Personal AG Vollzeit

    AufgabenbereichStv. Leitung der HR-Administration, fachliche Führung und Unterstützung des Teams von 5 Mitarbeitenden bei Abwesenheit der Leitung HR-AdministrationFokus auf komplexe und fachlich anspruchsvolle PersonaladministrationLeitung und/oder Mitarbeit von/in Projekten im ArbeitsbereichOptimierung und Weiterentwicklung von HR-Prozessen und internen...

  • HR Assistant

    vor 2 Monaten

    Zürich, ZH, Schweiz Qcentris AG Vollzeit

    As an **HR Assistant**, you will manage personnel files, advise employees, and support recruiting efforts. Your structured work approach and strong communication skills will contribute to the ongoing improvement of our HR processes. With **21 offices across 7 countries and over 900 employees**, we offer you the opportunity to work on exciting projects with...

  • HR Generalist

    vor 1 Monat

    Zürich, Schweiz Hochstrasser Personal Vollzeit

    For a successfully operating commodity trading and distribution company (chemicals & fertilizers) in Zurich City. We are looking for a motivated individual as a temporary maternity cover. Tasks Responsibilities Ensure compliance with local labor laws and regulations for assigned countries, adapting HR policies as needed to suit regional...

  • HR Generalist

    vor 1 Monat

    Zürich, Schweiz Hochstrasser Personal Vollzeit

    For a successfully operating commodity trading and distribution company (chemicals & fertilizers) in Zurich City. We are looking for a motivated individual as a temporary maternity cover. Tasks Responsibilities Ensure compliance with local labor laws and regulations for assigned countries, adapting HR policies as needed to suit regional...

  • HR Generalist

    vor 1 Monat

    Zürich, Schweiz Hochstrasser Personal Vollzeit

    For a successfully operating commodity trading and distribution company (chemicals & fertilizers) in Zurich City. We are looking for a motivated individual as a temporary maternity cover.TasksResponsibilitiesEnsure compliance with local labor laws and regulations for assigned countries, adapting HR policies as needed to suit regional requirements.Contribute...