Operations Support
Vor 5 Tagen
xorlab is a Swiss cybersecurity scale-up and ETH Zurich spin-off, poised for significant European expansion and future global outreach. With our cutting-edge technology and a dedicated team, we protect our customers by addressing one of the most pressing threats in cybersecurity: phishing.
We are looking for a dedicated Operations Support & Office Manager to play a crucial role in our office operations and support our leadership team. This position is ideal for a proactive individual seeking part-time work in a supportive and dynamic environment. It suits an ambitious Business Administration student or someone in a similar field, as well as a seasoned professional looking to balance family life with an exciting part-time position.
Working closely with the Head of Finance & Operations and the rest of the leadership team, you will deal with many tasks that enable daily business operations and projects to scale up, automate and standardize processes. You will also be responsible for the office operations in Zurich.
TasksIn this role, you will
- ensure the efficient operation of the office, including managing supplies, equipment, and infrastructure.
- support the Head of Finance & Operations and C-level with organizational and administrative tasks.
- assist with internal and external reporting and manage payments and invoicing.
- contribute to HR activities, including recruiting, onboarding, offboarding, managing payslips, and employee reimbursements.
- provide general project support across different teams.
- arrange business travel and organize both internal and external events.
- assist C-level with email management and calendar scheduling to optimize their workflow.
- help with legal documentation and compliance matters as required.
You should apply if you
- are a highly ambitious professional with an entrepreneurial mindset and strong teamwork ability, eager to grow with a scaling company.
- have a broad interest in all responsibilities mentioned above and the desire to take ownership and a “figure it out” mindset.
- are highly organized and detail-oriented, with excellent time management skills.
- are a proactive and independent self-starter, with the initiative to streamline office operations.
- bring previous experience in office administration, finance operations, HR, or related fields. However, motivated students or individuals looking for part-time work are also encouraged to apply.
- have excellent communication and presentation skills in German, with proficiency in English.
What we offer you
- An opportunity to shape the operations of a growing company with a footprint across Europe.
- A steep learning curve in a dynamic scale-up environment.
- Fair and transparent compensation.
- A supportive, innovative, and inclusive work culture.
- Regular events like our weekly Tech Talks and monthly catered All Hands lunch (and great office parties).
- Flexible part-time hours suitable for students or those seeking a balance with other commitments.
We are looking forward to hearing from you
We do not consider applications from recruitment agencies.
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