Administrative Assistant

Vor 4 Tagen

Genf, Schweiz CERN Vollzeit

Job Description

Your responsibilities

Administrative tasks for the Central Secretariat in the Administration and Resources Group (AR), of the Accelerator Systems (SY) Department. As a member of the SY admin team, work closely with the department and technical groups administrative responsible. Interface with other CERN specialized services where necessary, (Human Resources Department, CERN service desk, claims office)

Activities include but are not limited to:

  • Administrative support for arriving and departing Members of Personnel, involving the preparation and coordination of the monthly departmental onboarding meeting. (Invitation of personnel and replies to related queries).
  • Preparation and processing of travel reimbursements for newcomers and departing personnel according to the different contractual conditions.
  • Coordination of departure formalities.
  • Personnel contract coordination and follow-up (extensions, terminations, resignations for Members of Personnel) and handling of related documentation.
  • Administrative support for departmental job shadowing requests for students and handling of subsistence payments for trainees.
  • Administrative support for the department inventory.
  • Registration of External Visitors.
  • Participation in SY-AR regular meetings.
  • Use of several CERN tools and databases.
  • Handling of confidential personal data.

Your profile

Skills

  • Rigorous and structured approach to work
  • Builds and maintains constructive and effective work relationships
  • Service oriented
  • Use of office software packages
  • Fluent in both English and French.

Eligibility criteria:

  • You are a national of a CERN Member or Associate Member State.
  • By the application deadline, you have a maximum of two years of professional experience since graduation in Administration (or a related field) and your highest educational qualification is a general secondary education diploma.
  • You have never had a CERN fellow or graduate contract before.
  • Applicants with a Bachelor's, Master's or PhD degree are not eligible.

Additional Information

Job closing date: 7th February 2025 at 23:59 PM (midnight) CET.

Contract duration: 24 months, with a possible extension up to 36 months maximum.

Working hours: 40 hours per week

Target start date: 01-May-2025

This position involves:

  • A valid driving licence.

Job reference: SY-AR-2025-6-GRAE

Field of work: Support Services (Finance, HR, Legal, Procurement)

Benchmark job: 5C0010 - Administrative Clerk

What we offer

  • A monthly stipend of 4624 Swiss Francs (net of tax).
  • Coverage by CERN's comprehensive health scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
  • Depending on your individual circumstances: installation grant; family, child and infant allowances; payment of travel expenses at the beginning and end of contract.
  • 30 days of paid leave per year.
  • On-the-job and formal training at CERN as well as in-house language courses for English and/or French.

About us

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success.

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