Finance and Administrative Assistant, Lausanne

vor 1 Tag

Lausanne, Schweiz TN Switzerland Vollzeit

Social network you want to login/join with:

Finance and Administrative Assistant, LausanneClient:

Valsoft Corporation

Location:

Lausanne

Job Category:

Other

Job Reference:

Not specified

Job Views:

10

Posted:

21.01.2025

Expiry Date:

07.03.2025

Job Description:

About us
FINARTIS is a leading Swiss software publisher active in the financial sector. We help organizations across the globe in automating their operations, communications and risk monitoring.

From medium to large firms, from simple to complex financial products and activities, from data to UI, we use our creativity and passion for technology to design and develop dependable software solutions that simplify our customer's daily work.

Thanks to the rapid growth of our customer base and the ever changing technological and financial landscape, we always have rewarding challenges to tackle.

Job Purpose
The Accounting and Administrative Assistant will support our finance and administrative operations. The ideal candidate will manage daily accounting tasks, handle administrative duties, and contribute to the smooth running of the office. This role is perfect for a proactive individual who thrives in a dynamic environment and enjoys multitasking. He/she executes a variety of tasks crucial to the efficient operations of the office including clerical, receptionist and accounting tasks, and takes information to store it, retrieve it, and distribute it.

KEY RESPONSIBILITIES

Accounting Duties:

  1. Process accounts payable and receivable, ensuring timely and accurate payments.
  2. Assist in preparing and reconciling financial statements and reports (monthly and yearly closing).
  3. Maintain and update accounting records and files.
  4. Monitor budgets and track expenses against allocations.
  5. Support payroll preparation and ensure compliance with tax regulations.
  6. Petty cash follow-up.
  7. Credit and debit advice entries.
  8. Assist in VAT filing.

Administrative Duties:

  1. Manage office supplies and coordinate with vendors for inventory replenishment.
  2. Organize and maintain office records, including filing systems (digital and physical).
  3. Handle correspondence, including emails, phone calls, and mail distribution.
  4. Assist in onboarding new employees and maintaining HR records.
  5. Support event planning and coordination for internal and external meetings.
  6. Provide HR administrative support (holiday planning, work permits, certification, HR data, employees timesheets, etc.).
  7. Prepare specific correspondence, contracts and offers.
  8. Answer the phone, take messages, welcome visitors.
SPECIFIC ATTRIBUTION

The Accounting and Administrative Assistant, according to his/her specific area of competence, can also participate in the Management meetings related to accounting and share recommendations for the improvement of existing activities.

Requirements

Education:

Certificate degree in accounting and/or administration.

Experience:

Minimum of 3 years’ experience.

Skills:

  1. Integrity and confidentiality in handling sensitive information.
  2. Problem-solving and critical thinking skills.
  3. Time management and the ability to prioritize tasks effectively.
  4. Flexibility and adaptability to changing demands and responsibilities.
  5. Very good social sense and good communicator.

Working Conditions:

Dynamic work environment in a multicultural and international working structure.

#J-18808-Ljbffr

  • Administrative and Finance Assistant

    vor 1 Woche

    Lausanne, Schweiz The Biopôle Vollzeit

    Jobs > Administrative and Finance Assistant (20-40%)06.012025Administrative and Finance Assistant (20-40%)MissionDo you want to take part in reducing the carbon footprint of our food systems?Voltiris, an award-winning Lausanne-based company developing solar energy solutions for agriculture, is recruiting an Administrative and Finance Assistant to support our...

  • Finance and Administrative Assistant

    Vor 4 Tagen

    Lausanne, Schweiz FINARTIS Vollzeit

    About UsFINARTIS is a leading Swiss software publisher active in the financial sector. We help organizations across the globe in automating their operations, communications, and risk monitoring.From medium to large firms, from simple to complex financial products and activities, from data to UI, we use our creativity and passion for technology to design and...

  • Administrative Assistant Lausanne, Switzerland

    vor 22 Stunden

    Lausanne, Schweiz Philip Morris International Vollzeit

    Role Summary This is an executive administrative professional position located in Lausanne supporting the Vice President, Associate General Counsel & Corporate Secretary of Philip Morris International Inc. (“PMI”) requiring exceptional analytical and communication skills and the ability to effectively engage in outreach across the various functional...

  • Lausanne: Administrative assistant 100%

    vor 1 Woche

    Lausanne, Schweiz Kellerhals Carrard Vollzeit

    Kellerhals Carrard is one of Switzerland's leading business law firms with offices in Basel, Bern, Geneva, Lausanne, Lugano, Sion and Zurich. Our clients are private individuals, companies and institutions, both in Switzerland and abroad. Thanks to its dynamism and entrepreneurial spirit, Kellerhals Carrard has undergone an unparalleled evolution in recent...

  • Events and Administrative Assistant

    vor 23 Stunden

    Lausanne, Schweiz Nestle Operational Services Worldwide SA Vollzeit

    **Position Snapshot** Location: Nestlé Health Science Lausanne, Switzerland Company: Nestlé Health Science Act. Rate: Full-Time 100% Type of contract: Permanent contract Start date: As soon as possible **What we offer at Nestlé** Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about...

  • Junior Administrative Assistant

    vor 1 Woche

    Lausanne, Schweiz Debiopharm Vollzeit

    Description For our Business, Development & Commercial department based in Lausanne, we are looking for a: Junior Administrative Assistant 6-months temporary contract, 50% **Start date**: As soon as possible Are you interested in administratively supporting our Business Development & Commercial team? Join our Business Development & Commercial team and...

  • Administrative Assistant

    Vor 4 Tagen

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Administrative Assistant

    vor 1 Stunde

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...

  • Administrative Assistant 100%

    Vor 4 Tagen

    Lausanne, Schweiz Kellerhals Carrard LausanneSion SA Vollzeit

    Kellerhals Carrard is one of Switzerland's leading business law firms with offices in Basel, Bern, Geneva, Lausanne, Lugano, Sion and Zurich. Our clients are private individuals, companies and institutions, both in Switzerland and abroad. Thanks to its dynamism and entrepreneurial spirit, Kellerhals Carrard has undergone an unparalleled evolution in recent...

  • Administrative Assistant

    Vor 3 Tagen

    Lausanne, Schweiz Debiopharm Vollzeit

    Description Debiopharm is an independent biopharmaceutical company based in Switzerland with an ongoing commitment to research in oncology and infectious diseases in order to improve patient outcomes and quality of life. Our main activities include drug development, drug manufacturing and digital health investment. Debiopharm International SA aims to...

  • Administrative Assistant

    Vor 3 Tagen

    Lausanne, Schweiz Debiopharm Vollzeit

    **_Debiopharm_**_ is an independent biopharmaceutical company based in Switzerland with an ongoing commitment to research in oncology and infectious diseases in order to improve patient outcomes and quality of life. Our main activities include drug development, drug manufacturing and digital health investment. Debiopharm International SA aims to develop...

  • Junior Administrative Assistant

    vor 1 Woche

    Lausanne, Schweiz Debiopharm Vollzeit

    For our **_Business, Development & Commercial_**_ department _based in Lausanne, we are looking for a: **Junior Administrative Assistant** - 6-months temporary contract, 50%_ **_ Start date: As soon as possible_** Are you interested in administratively supporting our Business Development & Commercial team? Join our Business Development & Commercial team...

  • Admin Assistant

    Vor 4 Tagen

    Lausanne, Schweiz Connect44 Vollzeit

    I'm recruiting for a Chinese and French Speaking Admin Assistant in Lausanne. To work part time. Assist and provide administrative support to the team; Organize internal/external meetings, take meeting minutes; Track and follow-up team project, ensure a flawless process; Assist with event/conference organization; Assist in editing and processing related...

  • Administrative Assistant Marketing

    Vor 5 Tagen

    Lausanne, Schweiz IMD Vollzeit

    **The Job’s mission**: We are looking for a proactive team player to join our dynamic international marketing team to assist with administrative duties. Supporting our Chief Marketing Officer and the broader team, you will help coordinate an intricate schedule so we can together deliver on IMD’s mission: to challenge what is and inspire what could...

  • Administrative Assistant

    Vor 4 Tagen

    Lausanne, Schweiz EPFL Vollzeit

    Critères de l'offre Description du poste **Your mission**: The Learning Algorithms and Systems Laboratory (LASA) is looking for an administrative assistant to support Prof. Aude Billard in the administrative and financial management of her research lab. **Main duties and responsibilities include**: Accounting management of the lab's budget, grants and...

  • Assistante Administrative Bâtiment

    vor 1 Woche

    Lausanne, Schweiz Groupe PGN Vollzeit

    Nous recrutons pour l'un de nos clients une **assistante administrative** à **100% **au bénéfice **d'au moins une expérience **dans une entreprise du **bâtiment **en Suisse. Le poste se trouve à Lausanne. Votre mission: - accueil téléphonique et physique - gestion du planning de l'équipe d'intervention - gestion du courriers entrants et...

  • Virtual Assistant

    Vor 7 Tagen

    Lausanne, Schweiz Jouyll Vollzeit

    **Lausanne**: **Switzerland**: We are looking for a Virtual Assistant to provide administrative support to our team. For this role, a strong Internet connection is required, along with experience using communication tools. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Administrative Assistant

    Vor 4 Tagen

    Lausanne, Schweiz Inexto SA Vollzeit

    INEXTO SA (INEXTO) is an international software and services company, dedicated to delivering solutions in the fields of Serialization, Authentication, Aggregation, Tracking & Tracing, Supply Chain Event Tracking and Digital Volume Verification.Key Responsibilities:Responsible for general administrative dutiesTravel management, including flights, hotels and...

  • Administrative Assistant

    vor 23 Stunden

    Lausanne, Schweiz HAYA Therapeutics SA Vollzeit

    **Location**: Lausanne/Epalinges, Switzerland **Conditions of Employment**: Proof of Eligibility to work in Switzerland (Swiss work permit or Swiss / European citizenship) The position comes with an excellent compensation and benefits package. ‍**About the job** You will be joining a highly dynamic department with close interaction with experts and...

  • Assistant-e Administratif/finance

    Vor 2 Tagen

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, l’École polytechnique fédérale de Lausanne, est l’un des campus universitaires les plus dynamiques d’Europe et s’inscrit dans le top 20 mondial de nombreux classements académiques. L’EPFL compte plus de 6'000 collaboratrices et collaborateurs qui font vivre les trois missions principales de l’École : l’éducation, la recherche et...