Administrative Assistant

vor 1 Woche

Lausanne, Schweiz Debiopharm Vollzeit

Description

Debiopharm is an independent biopharmaceutical company based in Switzerland with an ongoing commitment to research in oncology and infectious diseases in order to improve patient outcomes and quality of life. Our main activities include drug development, drug manufacturing and digital health investment. Debiopharm International SA aims to develop innovative therapies that target high unmet medical needs. Our unique “development only” business model allows us to act as a bridge between disruptive discovery products and patient access in international markets. We first identify high-potential compounds for in-licensing, clinically demonstrate their safety and efficacy and then select large pharmaceutical commercialization partners to maximize patient access globally.

At Debiopharm you will be at the forefront of the fight against cancer and infectious diseases, and you will have the opportunity to work on new innovative medicines for patients. Efficiency is our mode of action, saving lives our collective target.

For our Business & Commercial - Communication organization based at our Headquarters in Lausanne, we are looking for a

Administrative Assistant & Communication Project Coordinator

We’re looking for a Communication Project Coordinator & Administrative Assistant to join our friendly, dynamic Communication team at Debiopharm in Lausanne, Switzerland. For this junior-level position, you’ll be able to develop your communication project coordination skills to organize pharmaceutical conference participation, carry out internal communication initiatives, and manage the steps for external corporate campaigns. Your strong organizational skills will be leveraged to oversee the team’s budget, invoice processing, film studio booking and meeting organization.

You will support the Head of Communications and enjoy collaborating with content creators and digital communication colleagues along with the Business and Commercial team to assure the smooth completion of the communication team’s objectives.

**Your responsibilities will be but not limited to**:
Oversee the organization, calendar and the logistics of internal and external corporate events (conferences, corporate booths, award ceremonies, breaking news, team building, internal reviews ).
Support the Head of Communications in the smooth running of the company Communication Projects and in implementing strategic priorities.
Work closely with the Digital Communication Specialist to suggest and bring additional content, take part in the increase and improvement of internal & external communications in accordance with defined corporate and business objectives
Liaise with Head of Functions of the assigned functions to build the yearly department budget and accurately manage related invoices and expenses. Establish and control the Communications Budget.
Project management of internal and external communication initiatives for different departments
Provide administrative support of the team (meeting scheduling,, travel expenses, etc.) in collaboration with the Senior Administrative Assistant of the department, act as back-up as necessary for the department.
Take care of all aspects of the team travel, including flight and hotel reservations, conference registrations, travel expenses as well as airport transfers and visas.
Create and edit documents in French and English such as internal & external communications (including digital media), meeting minutes and PowerPoint presentations.
Work across departments and with other Administrative Assistants to facilitate interview schedules, large team meetings and outside partners meetings;
Coordinate the needs for the use of the studio to provide relevant video content and bring new ideas how to create new formats. Support the filming and light post production of internal videos
Ensure timely and smooth information sharing within the department and pay attention to team members’ needs and requests to promote a favourable working atmosphere
Willingness to take on additional relevant communication projects when needed.
**Requirements**:
Bachelor’s degree or other accredited equivalent level.
At least 1-2 years of experience in a demanding, fast-paced office environment including support of a team.
At least 2 years of communication project coordination experience, having worked on events, digital, print or live initiatives within a team.
Open, proactive and positive personality.
Demonstrate excellent written and verbal communication skills in English and French.
Ability to handle multiple tasks simultaneously on short notice and meet requirements in a fast-paced, high-expectation environment with mínimal supervision.
Excellent collaborative attitude with proven ability to establish and maintain the highest level of professionalism, confidentiality and trust.
Ability to solve problems and to anticipate potential issues.
Demonstrate strong organizational skills, detail and deadline oriented with

  • Junior Administrative Assistant

    vor 2 Wochen

    Lausanne, Schweiz Debiopharm Vollzeit

    Description For our Business, Development & Commercial department based in Lausanne, we are looking for a: Junior Administrative Assistant 6-months temporary contract, 50% **Start date**: As soon as possible Are you interested in administratively supporting our Business Development & Commercial team? Join our Business Development & Commercial team and...

  • Senior Administrative Assistant

    Vor 2 Tagen

    Lausanne, Waadt, Schweiz SICPA Vollzeit

    Senior Administrative AssistantROLEArrange meetings with external stakeholdersArrange travels, visas, hotels and local transportationEnsure high-quality written correspondence and presentations both in French and EnglishManage the contacts database and ensure data is kept up to dateCoordinate and update the Associated Third Parties files and...

  • Assistante administrative

    Vor 4 Tagen

    Lausanne, Waadt, Schweiz RealElec SA Vollzeit

    Nous recherchons une Assistante administrative pour assurer la gestion administrative de notre entreprise d'électricité Entrée en fonction : A convenirResponsabilitésTenir la réceptionGestion et suivi de l'économatOrganiser et archiver les documents administratifsAssurer la gestion administrative quotidienne de l'entrepriseAssister la direction, les...

  • Assistante administrative

    Vor 2 Tagen

    Lausanne, Waadt, Schweiz Altrajob SA Vollzeit

    Nous recherchons pour l'un de nos clients un/eAssistant/e Administrative (secteur de la construction).Responsabilités principales :Gestion administrativeSuivi des factures fournisseurs et clientsSuivi des documents administratifs liés aux projets (contrats, appels d'offres, rapports)Rédaction et mise en forme de courriers, comptes-rendus et documents...

  • Assistante Administrative

    vor 2 Wochen

    Lausanne, Schweiz MTO Vollzeit

    Nous sommes à la recherche d'un(e) assistant(e) administratif afin de rejoindre notre équipe. Notre entreprise intervient principalement sur le canton de Vaud. Vous aurez pour missions: - Gérer les fournitures et le matériel de bureaux, assurer les commandes nécessaires, - Accueillir les visiteurs et donner un premier niveau de renseignement - Gérer...

  • Administrative Assistant

    vor 2 Wochen

    Lausanne, Schweiz EPFL Vollzeit

    Critères de l'offre Description du poste **Your mission**: The Learning Algorithms and Systems Laboratory (LASA) is looking for an administrative assistant to support Prof. Aude Billard in the administrative and financial management of her research lab. **Main duties and responsibilities include**: Accounting management of the lab's budget, grants and...

  • Administrative Assistant

    vor 2 Wochen

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Administrative Assistant

    Vor 7 Tagen

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...

  • Senior Administrative Assistant

    Vor 4 Tagen

    Lausanne, Waadt, Schweiz BE Wtr Ag Vollzeit

    Join to apply for the Senior Administrative Assistant (M/F) role at BE WTR.BE WTR is a fast-growing scale-up company based in Switzerland, GCC and present in the Nordics, France, Singapore, with global expansion plans.At BE WTR, we are committed to helping build a more sustainable future by providing local water consumption through design and...

  • Assistante Administrative Bâtiment

    vor 2 Wochen

    Lausanne, Schweiz Groupe PGN Vollzeit

    Nous recrutons pour l'un de nos clients une **assistante administrative** à **100% **au bénéfice **d'au moins une expérience **dans une entreprise du **bâtiment **en Suisse. Le poste se trouve à Lausanne. Votre mission: - accueil téléphonique et physique - gestion du planning de l'équipe d'intervention - gestion du courriers entrants et...

  • Administrative Assistant

    vor 1 Woche

    Le Mont-sur-Lausanne, Schweiz Satsangi Vollzeit

    This is a part time administrative assistant job offered by a corporate executive to help run his office. Primary responsibilities will include: - Travel and Expense receipts management i.e. sorting and scanning - Occasionally conduct some local research Key Requirements: - Understanding of English language, spoken and written - Basic knowledge of...

  • Assistante Administrative

    vor 1 Woche

    Lausanne, Schweiz HOTELIS Vollzeit

    **INTRODUCTION**: Notre client, une entreprise de restauration spécialisée dans la production et la livraison de repas transportés pour des crèches et des écoles, nous mandate aujourd'hui pour le recrutement de collaborateurs dynamiques et motivés qui agiront en tant que **Assistante administrative (H/F)**: **DESCRIPTION DE LA MISSION**: Rattachée...

  • ASSISTANTE ADMINISTRATIVE

    vor 4 Wochen

    Lausanne, Schweiz Pemsa Vollzeit

    Tu veux la liberté du temporaire et la sécurité du fixe ? Depuis 30 ans, nous accompagnons des centaines d’entreprises dans les métiers techniques du bâtiment, de la construction et de l’industrie à travers la Suisse en leur proposant les meilleurs talents. On ne va toutefois pas te mentir, on est exigeant. Alors si tu es une personne motivée et...

  • Junior Administrative Assistant

    vor 2 Wochen

    Lausanne, Schweiz Debiopharm Vollzeit

    For our **_Business, Development & Commercial_**_ department _based in Lausanne, we are looking for a: **Junior Administrative Assistant** - 6-months temporary contract, 50%_ **_ Start date: As soon as possible_** Are you interested in administratively supporting our Business Development & Commercial team? Join our Business Development & Commercial team...

  • Une Assistante Administrative Bilingue

    vor 2 Wochen

    Lausanne, Schweiz Cible Emploi Vollzeit

    Mandaté par l’un de nos clients, une entreprise active dans les infrastructures de télécommunications, afin de maintenir un niveau élevé de compétences et pour renforcer leur équipe en Romandie, nous sommes à la recherche de: **Une Assistante administrative bilingue français-allemand entre 40 et 80%** **Vos tâches principales** - Gestion...

  • Administrative Assistant

    vor 1 Woche

    Lausanne, Schweiz Debiopharm Vollzeit

    **_Debiopharm_**_ is an independent biopharmaceutical company based in Switzerland with an ongoing commitment to research in oncology and infectious diseases in order to improve patient outcomes and quality of life. Our main activities include drug development, drug manufacturing and digital health investment. Debiopharm International SA aims to develop...

  • Administrative Assistant 40%-50%

    vor 4 Wochen

    Lausanne, Schweiz Swiss Plasma Center at EPFL Vollzeit

    MissionThe GALATEA Laboratory is looking for an administrative assistant to support Prof. Yves Bellouard in the administrative and financial management of his research lab.Main Duties And ResponsibilitiesAccounting management of the lab's budget, grants and third party funds (e.g., salaries, expenses, credit card, purchases, budget forecasting, financial...

  • Administrative Assistant 40%-50%

    vor 3 Wochen

    Lausanne, Schweiz École polytechnique fédérale de Lausanne, EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...

  • Assistante Administrative en laboratoire

    vor 4 Wochen

    Lausanne, Waadt, Schweiz Gi Group SA Vollzeit

    Mandaté par notre client à Lausanne, notre équipe Gi Life Sciences est à la recherche d'un/e Assistant/e Administrative.Date d'entrée : A convenirContrat fixeASSISTANT/E ADMINISTRATIF 100%Mission- Réception des échantillons et enregistrement des programmes d'analyses des clients dans le logiciel- Envoi des rapports et des factures aux clients- Accueil...

  • Assistante Administrative en laboratoire

    vor 4 Wochen

    Lausanne, Waadt, Schweiz Gi Group SA Vollzeit

    Mandaté par notre client à Lausanne, notre équipe Gi Life Sciences est à la recherche d'un/e Assistant/e Administrative.Date d'entrée : A convenirContrat fixeASSISTANT/E ADMINISTRATIF 100%Mission- Réception des échantillons et enregistrement des programmes d'analyses des clients dans le logiciel- Envoi des rapports et des factures aux clients- Accueil...