Administrative Assistant Lausanne, Switzerland
vor 1 Monat
Role Summary
This is an executive administrative professional position located in Lausanne supporting the Vice President, Associate General Counsel & Corporate Secretary of Philip Morris International Inc. (“PMI”) requiring exceptional analytical and communication skills and the ability to effectively engage in outreach across the various functional organizations of the corporation. The Administrative Assistant will be responsible for providing high level administrative assistance to the Vice President, Associate General Counsel & Corporate Secretary, maintaining integrity and strict confidentiality with all materials and exercising discretion when collaborating with the business.
The Administrative Assistant oversees and manages the flow and exchange of information, streamlines interactions with key constituents and facilitates initiatives on behalf of the Corporate Secretary. Work requires a high level of discretion and often requires the use and handling of confidential information. Exercises excellent problem solving and judgment skills in a fast-paced environment. The Administrative Assistant organizes team events, both internally and off-site. Actively promotes teamwork, optimizes services, and shares standard methodologies and works towards continuous improvement.
The Administrative Assistant will also perform other administrative tasks using independent judgement and discretion, making sure that workload is actively managed, so that these activities are completed accurately and on time. Utilizes professional concepts and objectives to resolve complex issues in a creative and effective manner. Ensures that the office implements leading practices and operates at the highest ethical and governance standards. Demonstrates an inclusive, consultative and thoughtful approach to achieving cross-functional alignment on issues internally while creating an environment of collaboration with business partners and Legal & Compliance Department colleagues.
Key Responsibilities:
- Coordinates and liaises for PMI’s Corporate Secretary team located between Lausanne, Switzerland and Connecticut.
- Provides high quality and effective administrative and business support to the Corporate Secretary.
- Acts as a point of contact between members of the PMI Board of Directors, top management and employees or other stakeholders.
- Relies on extensive experience and judgment to plan and accomplish goals.
- Exercises a wide degree of creativity and latitude in developing and coordinating activities on behalf of the Corporate Secretary.
- Prepares correspondence, memoranda, reports and other material of a highly confidential nature, including correspondence to and from Board members; composes and initiates routine correspondence and memoranda independently to address project activities to support the Corporate Secretary.
- Handles matters expeditiously, with dedication and follow-through on projects to successful completion, often under strict deadlines.
- Holds the responsibility of travel organization (flights, accommodation, visas, expense reports, etc.) and department events, site activities and team off-sites meetings arrangement.
- Facilitates smooth communication between the executives, departments, other assistants, employees, external parties and customers. Distributes communications, cascade announcements, reports & highlights and write correspondence.
- Handles confidential information and maintain the security of the executive's records and files.
- Supports induction process of new management team members and collaborate with Space Plan team for offices & space allocations.
- Monitors outgoing correspondence for consistency with corporate policy.
- Facilitates good working relationships with various constituencies to include internal and external business leaders, public offices, legislators, and federal officials.
- Arranges audiences, protocol, reception of visitors and replies to requests for information on programs and organize visits of officials from outside organizations, as required.
- Requires the ability to read and prepare a variety of correspondence, reports, forms, newsletters, budgets, etc. using prescribed formats and assuring that such documentation is correct in form and style.
- Requires the ability to deal with a wide range of personalities and people.
- Maintains a culture with a high degree of emphasis on dignity, respect, and inclusion.
- Performs other work-related duties as assigned.
Business Acumen
- Quickly grasps key drivers of the business and industry and quickly become immersed in the most important business issues facing the company.
- Demonstrates strategic, innovative, creative and inquisitive frame of mind, with strong business acumen and judgment.
Executing for Results
- Demonstrates the detail orientation and the technical, planning and project management skills to ensure flawless execution.
- Takes initiative and operates with a sense of urgency, decisiveness and res
-
Administrative Assistant
vor 1 Monat
Lausanne, Schweiz Université de Lausanne Vollzeit**Introduction**: UNIL is a leading international teaching and research institution, with over 5,000 employees and 17,000 students split between its Dorigny campus, CHUV and Epalinges. As an employer, UNIL encourages excellence, individual recognition and responsibility. **Presentation**: The Joyce lab is embedded in the Department of Oncology UNIL, and the...
-
Administrative Assistant
vor 1 Monat
Lausanne, Schweiz Nestle Vollzeit**Position Snapshot** Location: Nestlé Research, Lausanne, Switzerland Company: Société des Produits Nestlé S.A. Act. Rate: 80-100% Type of contract: Permanent contract Start date: July 1st, 2023 **What we offer at Nestlé** Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about...
-
Team Administrative Assistant
Vor 4 Tagen
Lausanne, Schweiz Nestle Vollzeit**Position Snapshot** Location: Nestlé Research, Lausanne, Switzerland Company: Société des Produits Nestlé S.A. Act. Rate: 80-100% Type of contract: Permanent contract Start date: ASAP **What we offer at Nestlé** Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about what...
-
Assistante Administrative
Vor 7 Tagen
Lausanne, Schweiz Accès Personnel SA VollzeitPour un de nos clients, de la région Lausanne un/e :Assistante Administrative - (H/F)Votre mission :Accueil et renseignement des visiteurs, clients et fournisseursGestion des lignes téléphoniquesRéception et gestion des divers courriers et redistribution à la directionGestion de diverses tâches administrativesFacturation et suivi débiteursGestion des...
-
Assistante Administrative
vor 13 Stunden
Lausanne, Schweiz Accès Personnel SA VollzeitPour un de nos clients, de la région Lausanne un/e :Assistante Administrative - (H/F)Votre mission :Accueil et renseignement des visiteurs, clients et fournisseursGestion des lignes téléphoniquesRéception et gestion des divers courriers et redistribution à la directionGestion de diverses tâches administrativesFacturation et suivi débiteursGestion des...
-
Events and Administrative Assistant
vor 1 Monat
Lausanne, Waadt, Schweiz Nestlé Suisse S.A. VollzeitEvents and Administrative AssistantEvents and Administrative AssistantPosition Snapshot Location: Nestlé Health Science Lausanne, Switzerland Company: Nestlé Health Science Act. Rate: Full-Time 100% Type of contract: Permanent contract Start date: As soon as possible What we offer at Nestlé Flexible work policies in terms of core hours and working from...
-
Administrative Assistant
vor 1 Monat
Lausanne, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...
-
Administrative Assistant
vor 1 Monat
Lausanne, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...
-
Team Administrative Assistant 100%
vor 1 Monat
Lausanne, Schweiz Interiman Vollzeit**INTRODUCTION**: On behalf of an international organization based in **Lausanne**, we are searching for a **Team Administrative Assistant 100%** **DESCRIPTION DE LA MISSION**: - You provide administrative support (prepare and update documentation, calendar management, organisation of internal and external meetings & travels, expense reports management,...
-
Administrative Assistant
vor 1 Monat
Lausanne, Schweiz SYSTRA VollzeitCountry/Region: CH- Field: Support & transversal- Location: Lausanne, CH- Type of Contract: Permanent- Level of experience: 00-02 years- Job number: SYSTRA is an international engineering and consulting group specializing in the field of mobility. SYSTRA is one of the world's leading engineering and consultancy groups specializing in public transport and...
-
Assistante Administrative 100%
vor 1 Monat
Lausanne, Schweiz Cible Emploi VollzeitMandaté par l’un de nos clients, une société active dans le domaine du Chauffage-Ventilation-Sanitaire, pour son département sanitaire, nous sommes à la recherche de: Une Assistante Administrative à 100%, Début et Durée : de suite CDD de 1 mois avec possibilité de fixe ensuite Région : hauts de Lausanne **Vos tâches principales**: -...
-
Administrative Assistant
vor 1 Monat
Lausanne, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...
-
Administrative Assistant
vor 4 Wochen
Lausanne, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...
-
Administrative Assistant
vor 1 Monat
Lausanne, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...
-
Administrative Assistant
vor 4 Wochen
Lausanne, Schweiz ERM Group VollzeitAbout ERM ERM is a leading global provider of environmental, health, safety, risk, social consulting services and sustainability related services. We work with the world's leading organizations, delivering innovative solutions and helping them to understand and manage their sustainability challenges. The key sectors we serve include Oil & Gas, Mining,...
-
Administrative Assistant
vor 4 Wochen
Lausanne, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...
-
Administrative Assistant
Vor 2 Tagen
Lausanne, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...
-
Assistante Administrative Bilingue
vor 4 Wochen
Lausanne, Schweiz Cible Emploi VollzeitAXIANS appartient au groupe VINCI et est une des entreprises leader dans le monde de la planification, la réalisation et la maintenance d’infrastructures de télécommunications. Son objectif principal est d’offrir à ses clients un rendement optimal avec un service fiable. Mandaté par AXIANS, afin de maintenir un niveau élevé de compétences et...
-
Team Administrative Assistant
Vor 2 Tagen
Lausanne, Schweiz Finders SA Vollzeit**Client**: A single family office of long-standing repute. A collegial, busy, small office located very near Lausanne. Our client is offering the chance to join a close-knit team in a broad, administrative, customer service-oriented role. Finders are exclusive on this mandate and have worked with the family for the majority of their Swiss recruitment over...
-
Marketing Administrative Assistant
vor 1 Monat
Lausanne, Schweiz Randstad VollzeitLocation: La-Tour-de-Peilz, SwitzerlandCompany: Nestlé Health ScienceAct. Rate: 60%Type of contract: temporary contractStart Date: ASAP for 4 months Nestlé Health Science (NHS) is a globally recognized leader in the science of nutrition, with more than 12,000 employees around the world. With a portfolio of science-based consumer health, medical nutrition,...