Executive Assistant

Vor 3 Tagen

Basel, Schweiz MTIP AG Vollzeit

Position summary

We are seeking a highly qualified and proactive Executive Assistant to work directly with our Managing Partner and leadership team. This role plays a pivotal part in ensuring the seamless day-to-day operations of our executives. As the first point of contact for clients, visitors, and employees, you will play a crucial role in creating a positive and professional atmosphere. The ideal candidate is organized, communicative, and capable of thriving in a fast-paced environment.

Responsibilities

  • Provide comprehensive support to the managing partner and executive team in administrative and organizational matters
  • Coordinate and manage schedules for executives, including travel arrangements and meetings
  • Manage the office infrastructure and equipment
  • Front desk presence: greet and welcome visitors with a warm and friendly attitude as well as manage incoming calls
  • Facilitate effective communication with internal and external stakeholders
  • Manage confidential information and sensitive business data
  • Independently tackle tasks and identify opportunities for process optimization
  • Manage the onboarding of new employees
  • Collaborate closely with other business functions to ensure the efficiency and effectiveness of business processes

Requirements

  • Completed (business) administration degree or equivalent qualification
  • Several years of experience in executive assistance
  • Excellent proficiency in MS Office, especially Word, Excel, and PowerPoint
  • Outstanding communication skills in both German and English, written and verbal
  • Strong organizational skills and the ability to handle multiple tasks simultaneously
  • Discretion and responsibility in handling sensitive information

What we offer:

  • The opportunity to work in an innovative and future-oriented company
  • Collaborative and inclusive work culture
  • Varied, challenging and exciting tasks in a dynamic and international environment
  • Competitive compensation and attractive benefits
  • Motivating working atmosphere with a modern workplace in the heart of Basel

If you are a proactive, organized, and communicative individual who wants to play a key role in our company, we look forward to meeting you. Please send your resume (incl. photo) and a cover letter detailing why you are the ideal addition to our team

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