Office Assistant

vor 2 Wochen

Zürich, Zürich, Schweiz MSCI Inc Vollzeit

Position Overview


As member of the global Corporate Services team, the office assistant is responsible to keep MSCI staff productive by providing a professional office environment built on company standards.

We're looking for a part time professional (20 hours/week) for a period of 9 months.

Scope of Responsibility

  • Responsible for all daytoday operational activities within an office of 50+ staff
  • Coordination of office administrative matters including reception duties, visitors' assistance
  • Liaising and managing local vendors
  • Coordination of external and internal non client events, including sourcing and booking venues, preparation and distribution of documentation and invitations, through to completion of event
  • Actively coordinating the induction and orientation of new hires, internal staff relocations
  • Assistance with employee exits
  • Maintain daily upkeep of the environment and oversee necessary maintenance and repairs, in coordination with MSCI's centralized IT Department based in Budapest
  • Receive and send packages by courier to/from other MSCI locations
  • Register all the planned or unplanned facility maintenances in FAMIS (ticketing system)
  • Full liaison with landlord concerning lease and service charge related matters
  • Collection of energy consumption, taking part in environmental sustainability projects
  • Liaison with building landlord for announcements/notices/outages
  • Scanning and approving vendor invoices in SAP in accordance with the company expense policy and/or with the internal policies and procedures
  • Ownership of all Security related aspects, including Access Control and employee access passes
  • Manage Office Events Budget and work closely with the local Office Head to determine relevant events and spend
  • Managing employees' corporate phone distribution, coordination with mobile service provider, phone order

Your skills and experience that will help you excel

  • Exceptional organizational skills
  • Internal staff event management experience
  • Fluency in English and German (verbal and oral)
  • Some years relevant working experience
  • High school or College diploma

About MSCI and our teams
MSCI is a leading provider of critical decision support tools and services for the global investment community.

With over 50 years of expertise in research, data and technology, we power better investment decisions by enabling clients to understand and analyze key drivers of risk and return and confidently build more effective portfolios.

We create industry-leading research-enhanced solutions that clients use to gain insight into and improve transparency across the investment process.

Our values define the working environment we strive to create. We are inclusive, we champion bold ideas, we always pursue excellence, and always act with integrity. Personal accountability and responsibility are key to success, and we always work as a team to remain client centric.

To all recruitment agencies:
MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.

  • MSCI Inc. is an equal opportunity employer committed to diversifying its workforce. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy/maternity leave), veteran status, or any other characteristic protected by law._

  • Office Assistant

    vor 2 Wochen

    Zürich, Zürich, Schweiz SkyCell AG Vollzeit

    To support our administration we are looking for a working student to take on our open position as an Office Assistant with 50% workload. In this position, you will make sure that our office is always fully equipped, support our Executive Assistant in various administrative matters and be the first point of contact for the reception.Responsibilities...

  • Office Assistant

    vor 2 Wochen

    Zürich, Zürich, Schweiz Tiger Recruitment Ltd Vollzeit

    Office Assistant - EN / DE 100%**OverviewWe are in search of an Office Assistant to ensure the smooth and efficient functioning of an advanced and cutting-edge rehabilitation clinic at the forefront of technology.The role will be based in Zurich and has a workload of 100%.Responsibilities: Scheduling and rescheduling of patient and therapist appointments to...

  • Office Assistant

    vor 2 Wochen

    Zürich, Zürich, Schweiz Live Lab AG Vollzeit

    Live Lab AG ist eine Live-Kommunikations-Agentur im pulsierenden Kreis 4, mitten in Zürich. Wir bringen Menschen zusammen, kreieren Begegnungen und inszenieren Marken. Ob am Event, im Stream oder crossmedial: Wir sind live dabei. Uns fasziniert die Kraft der Begegnung. Wir sind überzeugt, dass es keine stärkere Kommunikation gibt, als in dem Moment, in...

  • Executive Office Assistant

    vor 2 Wochen

    Zürich, Zürich, Schweiz Tiger Recruitment Ltd Vollzeit

    Executive Office AssistantOverviewWe are looking for an experienced Executive Assistant & Office Manager to join a global Private Equity firm in their recently opened Zurich office.The role will oversee all office and key admin functions across the Zurich office, provide administrative support to the local senior team and work closely with senior management...

  • Office Assistant Corporate

    vor 2 Wochen

    Zürich, Zürich, Schweiz Evergreen Human Resources Vollzeit

    In dieser vielseitigen Funktion übernehmen Sie diverse Aufgaben als Assistentin für 2 Vice Presidents und deren Team (Business Development/Einkauf), und sind in der internationalen Event- und Logistikkoordination für das lokale HQ tätig. Sie führen das Reise- und Agenda-Management (v.a. 1 Executive), koordinieren Sitzungen/Meetings und erstellen...

  • Assistant Front Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz Mandarin Oriental Hotel Group Vollzeit

    Position: Assistant Front Office Manager (Full time #534794)Property / Office: Mandarin Oriental Savoy, ZurichLocation: Zurich, SwitzerlandMandarin Oriental Savoy, Zurich is located in the heart of the old town, within the main business centre, close to the city's leisure attractions and a short walk from the shores of Lake Zurich. Set to open end of 2023,...

  • Office Assistant Im Medizinischen Bereich

    vor 2 Wochen

    Zürich, Zürich, Schweiz Albedis Vollzeit

    **EINFÜHRUNG**: Nextherapy hat sich zur Mission gemacht, die Erfahrung von Patient:innen bei derNeurorehabilitation zu verschönern. Der Kernwert von Nextherapy besteht darin, dassPatient:innen immer an erster Stelle stehen und intensive, hochmoderne Therapien undangenehme Erfahrungen benötigen und verdienen.Wir suchen im Auftrag von Nextherapy eine...

  • Administrative / Office Assistant

    vor 2 Wochen

    Zürich, Zürich, Schweiz ERNI Vollzeit

    **Administrative / Office Assistant**:- Du bist das geborene Organisations- und Koordinationstalent und stellst diese persönliche Superkraft gerne jeden Tag aufs Neue unter Beweis. Dabei bist Du nicht nur permanent am Puls des Unternehmens. Mit Deiner hochprofessionellen Art und Deinem gewinnenden Wesen überzeugst Du auch in einem dynamischen Umfeld als...

  • Assistant Manager Itcs

    vor 2 Wochen

    Zürich, Zürich, Schweiz Regional Office - EAME Vollzeit

    SummaryWe open doors.At Hyatt, there's a home for every stage of your career.We nurture curiosity, helping you to learn new skills that support your personal and professional development. Chart your own journey by venturing into new roles, different brands and international opportunities. Here, doors are meant to be opened and horizons expanded.For the Hyatt...

  • Office Assistant

    vor 2 Wochen

    Zürich, Zürich, Schweiz First Alliance Group Vollzeit

    WER WIR SINDArbeitsort Bleicherweg 10, ZurichDauer IndefinitePensum Office AssistantBruttoeinkommen CHF 85000Unternehmen First Alliance GroupKategorie AbsolventenstelleAUFGABEOverview: Ensure the proper control and functioning of office infrastructure Management of daily administrative tasks (nonclient related) Manage office suppliers (cleaning services,...

  • Receptionist & Office Assistant

    vor 2 Wochen

    Zürich, Zürich, Schweiz Gate Gourmet Vollzeit

    We're looking for motivated, engaged people to help make everyone's journeys better.Act as the first point of contact in person and on the phone to visitors and employees at gategroup Headquarters in Glattbrugg. You will manage the HQ office facilities and support with general administration in support of smooth office operations.The role will be responsible...

  • Administrative / Office Assistant

    vor 2 Wochen

    Zürich, Zürich, Schweiz ERNI Vollzeit

    9gi5iy3ffeejhctlu94orcg8expf0ad- Zürich Full-time employee Entry Level office**Administrative / Office Assistant**:- Du bist das geborene Organisations- und Koordinationstalent und stellst diese persönliche Superkraft gerne jeden Tag aufs Neue unter Beweis. Dabei bist Du nicht nur permanent am Puls des Unternehmens. Mit Deiner hochprofessionellen Art und...

  • Assistant Front Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz Radisson Hotel Zurich Airport -Rooms Vollzeit

    Does the hustle and bustle of life excite you? Are you able to create a loyal following, whilst handling the pace and keeping your team checked in? Then why not come and join us at the Radisson Hotel Group to Make Every Moment Matter where our guests can relax and enjoy the experienceOur first class Front Office Team is the heart of the house where we exude...

  • Assistant Front Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz Hyatt Regency Vollzeit

    SummaryAre you ready to be the role model for our colleagues and the face that welcomes our guests in Hyatt Regency Zurich Airport? We're looking for a an Assistant Front Office Manager who's supporting the Front Office Manager with the daily/weekly/monthly tasks and who is making sure our colleagues provide exceptional guest experiences. You'll be the go-to...

  • Office Manager with Executive Assistant capacity

    vor 2 Wochen

    Zürich, Zürich, Schweiz kessler gmbh Vollzeit

    Are you an experienced Office Manager with Executive Assistant capacity, looking for a new opportunity? Look no further Our client is a leading player in the alternative investment marketplace, revolutionizing how financial advisors and wealth management firms cater to high-net-worth clients. They are seeking a dynamic individual to join their team in Zurich...

  • Office Manager with Executive Assistant capacity

    vor 4 Wochen

    Zürich, Zürich, Schweiz kessler gmbh Vollzeit

    Are you an experienced Office Manager with Executive Assistant capacity, looking for a new opportunity? Look no further Our client is a leading player in the alternative investment marketplace, revolutionizing how financial advisors and wealth management firms cater to high-net-worth clients. They are seeking a dynamic individual to join their team in Zurich...

  • Office Assistant 60

    vor 2 Wochen

    Zürich, Zürich, Schweiz Personal Knobel Vollzeit

    Zürich- ab sofort %- Job- ID: 4441Personal Knobel AG ist seit 30 Jahren in Kontakt mit interessanten Auftraggebern und unterstützt partnerschaftlich bei der Gewinnung neuer Arbeitskräfte.Folgend die Stellenausschreibung von unserem Kunden:Die Unternehmung ist führende Anbieterin von Dienstleistungen in Geowissenschaften und beschäftigt in der ganzen...

  • Office Assistant Corporate Services/events Pharma

    vor 2 Wochen

    Zürich, Zürich, Schweiz Evergreen Human Resources Vollzeit

    In dieser vielseitigen Funktion übernehmen Sie diverse Tätigkeiten in der Assistenz für 2 Vice Presidents sowie in der internationalen Event- und Logistikkoordination für das lokale HQ. Sie führen das Reise- und Agenda-Management der 2 Executives, koordinieren Sitzungen/Meetings und erstellen Präsentationen in Deutsch sowie in Englisch. Weiter...

  • Office Manager Mit Executive Assistant Funktion

    vor 2 Wochen

    Zürich, Zürich, Schweiz kessler GmbH Vollzeit

    Unsere Kundin bietet eine der führenden Finanztechnologieplattform für die Bewertung und Empfehlung von massgeschneiderten öffentlichen Marktstrategien für vermögenden Kunden. Das Unternehmen verwaltet ein weltweites Kundenvermögen von rund 170 Milliarden US-Dollar und ist weltweit vertreten.Für die Niederlassung in Zürich sind wir mit der...

  • Assistant Single Family Office, 100%

    vor 2 Wochen

    Zürich, Zürich, Schweiz Yakoubi Associates Vollzeit

    Im Auftrag eines Single Family Offices suchen wir auf den nächstmöglichen Zeitpunkt eine/-n erfahrene/-n Assistant (100%).Aufgaben- Sie bieten umfassende administrative Unterstützung in sämtlichen Family Office-Angelegenheiten, insbesondere im Bereich der Private Markets.- Sie sind zuständig für die Organisation eines effizienten und termingerechten...