Office Manager

vor 2 Wochen

Genf, Genf, Schweiz Arago Vollzeit

Arago is an international leader in the implementation of the digital transformation of the HR function with
innovative cloud HR solutions.


We support our clients throughout their
HRIS project, from the expression of needs to the implementation and post-go-live support by favoring the transfer of skills to the teams in the various countries deployed.

With a head office based in Paris, we are established in several
European countries, but also in
South America. We are thus able to support our clients all over the world, during and after their HRIS projects.
- _Ready for a new challenge?

We are looking for our future
Office Manager for our office in Geneva.

Reporting to the Country Manager of Switzerland and to our CFO, you will be in charge of the following missions:

General services management

  • Participation in event organization
  • Procurement of office supplies and furniture
  • Preparation of quotes with suppliers, management of supplier relationships
  • Participation in contract negotiations
  • Front desk reception, both inperson and telephonic

Accounting and financial management

  • Preparation of accounting elements
  • Customer invoicing, inputting supplier invoices, and invoice followups
  • Monitoring of employee expense reports

Human Resources assistance

  • Administrative personnel management
  • Onboarding of new employees (ordering of IT equipment, document issuance, etc.)
  • Management, monitoring, collection, and transmission of variable payroll elements, leaves, sick leaves, backandforth with our accounting firm
  • Management of insurance/healthcare, medical visits

Sales administration assistance

  • Collection of information and prerequisite documents for tender responses
  • Contribution to the formatting of commercial documents
  • Participation in client file administration

Your Profile

  • Coming from a successful background in Administration or Management, you should have at least 2 years of experience in a similar role.
  • You should be proficient in office tools and capable of creating tracking and reporting spreadsheets.
  • You should possess a good level of fluent English.
  • A good level of German would be a plus.
  • With strong interpersonal skills, you should have a customer serviceoriented approach. Being autonomous and versatile, you should enjoy teamwork.
  • Rigor, proactiveness, responsiveness, and a sense of confidentiality are essential qualities to successfully fulfill the responsibilities.
Do you recognize yourself? We look forward to meeting you

Practical Information
***Position based in Geneva

Why Join Us?
The values of Arago guide us every day, to address challenges and build a strong corporate culture:

  • Collaboration
  • Trust & Engagement
  • Excellence

Recruitment steps

  • HR interview
  • 2nd interview with the Country Manager
  • 3rd interview with the CFO
4+ years

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