Office Manager
vor 2 Wochen
About us
Symbiotics is the leading market access platform for impact investing in emerging and frontier markets, offering market research, investment advisory and asset management services.
We are regulated by FINMA, the Swiss Financial Market Supervisory Authority and our daughter company Symbiotics (UK) Ltd has an investment firm license from the FCA in the UK.
Symbiotics currently employs 160 people and is headquartered in Geneva, with further offices in Zurich, London, Amsterdam, Paris, Mexico City, Singapore, Cape Town, Delhi and Yerevan.
Since 2004, we have invested over USD 6.9bn in more than over 500 microfinance institutions across over 90 emerging and frontier markets, working with more than 62 investment funds and many institutional investors.
We are a fast-growing, market-leading company, offering a dynamic work environment in the growing impact investment space. Our people are our biggest competitive advantage.Who we are looking for
We are looking for an Office Manager to organize and coordinate administration duties and office procedures.
Your primary responsibility entails to cultivating and sustaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Ultimately, as the Office Manager, you will play a pivotal role in ensuring smooth functioning of the office while actively contributing to the enhancement of company procedures and day-to-day operations.
About the JobOversee office manager duties such as maintenance, mailing, supplies, equipment, bills, errands, and shopping.
Schedule meetings and appointments efficiently.
Arrange the office layout and handle stationery and equipment orders.
Maintain office condition and coordinate repairs with the landlord.
Collaborate with HR to update and enforce office policies.
Organize office operations and streamline procedures.
Coordinate with the IT department for all office equipment needs.
Manage contract negotiations with vendors and office lease agreements.
Monitor and maintain the office G&A budget, ensuring accurate reporting.
Provide general support to visitors and address employee inquiries.
Liaise with facility management vendors for cleaning, catering, and security services.
Plan both in-house and off-site activities such as celebrations and conferences.
Your Qualification
Demonstrated experience in office management or related roles.
Understanding of office administrator responsibilities, systems, and procedures.
Proficiency in MS Office suite, especially Excel and Outlook.
Strong time management, multitasking, and prioritization abilities.
Exceptional attention to detail, problem-solving, and communication skills.
Organizational and planning proficiency, with a creative mindset for suggesting improvements.
High school diploma or vocational training; additional administrative qualifications or hospitality experience advantageous.
Job Offer
What makes us different?
The chance to contribute to improving the lives of people in emerging and frontier countries, to work towards supporting the UN Sustainable Development Goals
A flexible work environment with colleagues from 41 countries
The opportunity to become part of a growing business that pushes you to excel every day while having a positive impact on others
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