Administrative Assistant

Vor 4 Tagen

Zürich, Zürich, Schweiz Vastora Group Vollzeit

Role Description:

The Administrative Assistant provides essential support to ensure the smooth and efficient operation of the office or department. This role involves handling a wide range of administrative and clerical tasks, supporting team members, and acting as a key point of contact for internal and external communications. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities with a positive, proactive attitude.

Key responsibilities include:

  • Managing daily office operations, including scheduling meetings, organizing files, and handling correspondence.
  • Preparing reports, memos, invoices, and other documents as needed.
  • Answering and directing phone calls and responding to general inquiries.
  • Assisting with travel arrangements, expense reports, and calendar management.
  • Supporting onboarding of new staff and maintaining office supplies and records.
  • Coordinating internal events, meetings, and logistics.
  • Maintaining accurate and up-to-date databases and filing systems.
  • Providing general administrative support to managers and team members.

Qualifications:

  • High school diploma or equivalent; associate's or bachelor's degree is a plus.
  • 1–3 years of administrative or office support experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills in English.
  • Ability to handle confidential information with discretion.
  • Time management skills with the ability to prioritize tasks effectively.
  • A proactive, service-oriented attitude and a willingness to learn.
  • Experience with office equipment and administrative software is an advantage.

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