Administrative Assistant

Vor 4 Tagen

Zürich, Zürich, Schweiz Dralvion Vollzeit

Role Description:

The Administrative Assistant plays a vital role in supporting daily office operations and providing administrative support to teams, departments, or executives. This role includes managing schedules, organizing documents, coordinating meetings, and ensuring smooth communication within the organization. The ideal candidate is dependable, detail-oriented, and able to multitask in a dynamic environment.

Key Responsibilities:

  • Provide general administrative and clerical support, including handling emails, phone calls, and correspondence.
  • Schedule appointments, coordinate meetings, and assist with calendar management.
  • Prepare and edit documents, reports, presentations, and spreadsheets.
  • Maintain filing systems (electronic and paper) and ensure data accuracy and confidentiality.
  • Order office supplies and coordinate with vendors and service providers.
  • Support the planning and coordination of events, meetings, or travel arrangements.
  • Assist with basic bookkeeping, invoicing, or expense reporting, if required.
  • Help onboard new employees and maintain office records or personnel documentation.
  • Perform other administrative duties as assigned by management.

Qualifications:

  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • 1–3 years of experience in an administrative or office support role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with tools like Google Workspace, Zoom, or Microsoft Teams is a plus.
  • Strong organizational skills and attention to detail.
  • Excellent communication skills, both verbal and written.
  • Ability to prioritize tasks, meet deadlines, and manage time effectively.
  • Professional, proactive, and able to work independently or as part of a team.
  • Experience handling confidential information with discretion.

  • Administrative Assistant

    Vor 4 Tagen

    Zürich, Zürich, Schweiz Vanix Technologies Vollzeit

    We're Hiring: Remote Administrative Assistant (Switzerland-Based)Are you highly organized, efficient, and ready to support daily operations from anywhere in Switzerland? We're looking for a Remote Administrative Assistant to help our team stay on track and ahead of the game.Location: Remote (Must reside in Switzerland)Type: Part-time or Full-timeDepartment:...

  • Administrative Assistant

    Vor 4 Tagen

    Zürich, Zürich, Schweiz Vastora Group Vollzeit

    Role Description:The Administrative Assistant provides essential support to ensure the smooth and efficient operation of the office or department. This role involves handling a wide range of administrative and clerical tasks, supporting team members, and acting as a key point of contact for internal and external communications. The ideal candidate is...

  • Administrative Assistant

    Vor 4 Tagen

    Zürich, Zürich, Schweiz Brightlyne Vollzeit

    Role Description:The Administrative Assistant plays a key role in ensuring smooth and efficient office operations by providing administrative and clerical support to teams and management. This position involves handling daily office tasks, coordinating meetings, managing communications, and maintaining records. The ideal candidate is organized,...

  • HR & Administrative Assistant (Remote Volunteer)

    vor 3 Stunden

    Zürich, Zürich, Schweiz accounting,process ma Vollzeit CHF 40'000 - CHF 60'000 pro Jahr

    HR & Administrative Assistant - Volunteer About us empowermefirst.college is a non-profit aiming to make upper secondary school education accessible to millions of vulnerable youths and adults in emerging and developing countries regardless of background, gender or lifestyle. We offer a free online learning platform to overcome gaps created by...

  • Personal Assistant

    vor 2 Wochen

    Zürich, Zürich, Schweiz Eryvaxel Vollzeit CHF 40'000 - CHF 60'000 pro Jahr

    Role DescriptionWe are seeking a highly organized, discreet, and proactive Personal Assistant (20%)to provide part-time support to a senior executive or team member. This role is ideal for a reliable professional who can manage key administrative tasks efficiently while maintaining flexibility and confidentiality.As a Personal Assistant, you will be...

  • Personal Assistant

    Vor 4 Tagen

    Zürich, Zürich, Schweiz Maxlite Digital Marketing Vollzeit

    Role DescriptionAs a Personal Assistant working 20% of full-time hours, you will provide essential administrative and organizational support to an executive or senior professional. Your role is to manage calendars, coordinate meetings, handle correspondence, and assist with day-to-day tasks to ensure smooth workflow and efficient time management.This...

  • Executive Assistant

    Vor 4 Tagen

    Zürich, Zürich, Schweiz Optivora Solutions Vollzeit

    Role Description:The Executive Assistant provides high-level administrative support to senior executives, ensuring the smooth and efficient management of their day-to-day activities. This role requires a high degree of professionalism, discretion, and organizational skill. The Executive Assistant acts as a trusted partner, handling confidential information,...

  • Private Banking Assistant

    Vor 4 Tagen

    Zürich, Zürich, Schweiz Finders SA Vollzeit CHF 90'000 - CHF 120'000 pro Jahr

    Private Banking Assistant – External Asset Managers DeskFinders is looking, on behalf of our client -private bank, for aCRM Assistantto support the External Asset Managers desk. This role is an integral part of the Client Relationship Managers' team, combining operational, administrative, and compliance responsibilities while ensuring a smooth client...

  • Front office assistant

    Vor 4 Tagen

    Zürich, Zürich, Schweiz City Pop Vollzeit CHF 60'000 - CHF 80'000 pro Jahr

    JOB'S PURPOSEWe're thrilled to announce a new position opening from 1st DecemberThe role of Front Office Assistant in City Pop, active both in Real Estate Development and Hospitality tasks, includes comprehensive front desk, client service, and administrative support across both sectors. In Real Estate Development, the position involves managing inquiries...

  • Assistant 60

    vor 2 Wochen

    Zürich, Zürich, Schweiz SIX Vollzeit CHF 60'000 - CHF 80'000 pro Jahr

    SIX drives the transformation of financial markets.What sets us apart drives us ahead: between local roots and global relevance, we are a unique blend of tradition and future, of foundation and growth. We value bright minds and inspire them to grow with their ideas. Come and shape the future of finance with us. Assistant 60% Zurich | up to 40% Home Office...