Executive Assistant

vor 16 Stunden

Basel, Schweiz Arxada Vollzeit

Arxada is a pioneering leader with a powerful legacy: Over 120 years of creating specialty chemicals and solutions that potentiate the performance of our customers and their products. Our solutions, our expertise and our support help them to perform better - to be more efficient, more effective and more sustainable. We are passionate about empowering high performance and enabling our employees, partners and customers to realize their full potential. Together we make daily life safer, cleaner, healthier and greener. If you like making a difference, we are the company for you

We are looking for an Executive Assistant in Basel, Switzerland.

In this highly visible role we require uppermost level of professionalism, confidentiality, discretion and flexibility. You provide a full range of high level administrative support to the Microbial Control Solutions (MCS) Presidents.

Key responsibilities:

- Full support to both Microbial Control Solutions Presidents and other Executive Leadership Team members: maintain schedule, coordinate with internal and external stakeholders, provide logístical and travel support including visa organization
- Receive, screen and direct incoming calls, meeting invitation and visitors on behalf of the MCS Presidents
- Handle details of a highly confidential and critical nature using tact and diplomacy
- Support the MCS Leadership team in various requests
- Prepare and organize various meetings and calls for the MCS Presidents including meeting agenda
- Use own independent judgment and discretion to perform other administrative duties within generally defined policies and practices
- Organize events, workshops and various meetings (internal, external, local and international) for the Executive Leadership Team members
- Purchasing Requests / SAP vendor management / invoice management
- Project management and general support

Key requirements:

- A-level/high school diploma or commercial apprenticeship. Further education to Executive Assistant would be an advantage
- Significant experience of supporting senior executive members in a large and complex matrix organization
- Full proficiency in MS-Office-Suite (high competency levels with PowerPoint is a must)
- Very good knowledge of Skype, Microsoft Teams, Zoom and SharePoint; knowledge of Concur is a plus
- Excellent communication skills in English and German
- Capable of tact, diplomacy, flexibility, and the highest level of confidentiality and professionalism in all interactions
- Excellent team player who consistently delivers highly accurate and timely work
- “Can-do” attitude and highly motivated to do the best job. Very flexible, multi-tasking and efficient even in busy times
- Ability to build strong and trusted relationships with internal and external contacts
- Arxada - Potentiating Performance_

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