Administrative Support Specialist
Vor 3 Tagen
About the Role: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Zurich, Switzerland. This role is responsible for ensuring the smooth operation of our office and providing administrative support to our management and business teams.
">About You: We are looking for an individual with strong organizational skills, a versatile approach, and a passion for administrative tasks. Ideally, you have experience working with financial institutions or similar organizations. Your excellent command of English and German, both written and spoken, will enable you to communicate effectively with colleagues and clients. Proficiency in MS Office is also essential.
">Your Responsibilities: As an Administrative Support Specialist, your key responsibilities will include:
">- Managing day-to-day office operations, including reception duties, correspondence, and office supply management.
- Planning and organizing events, as well as coordinating travel arrangements for the team.
- Preparing and processing monthly and quarterly invoices.
- Supporting expense claim management and reconciliation processes.
- Providing administrative support to management and business teams, including coordination of meetings and preparation of materials.
- Assisting in the recruiting process and collaborating with HR on various tasks.
- Organizing and maintaining documents related to Due Diligence Questionnaire requirements.
- Coordinating compliance-related requests with the COO and assisting with approval processes for international business travels.
Your Profile: To be successful in this role, you should have:
">- Completed commercial education (KV) or maturity.
- Experience working with financial institutions or similar organizations is ideal.
- Strong command of English and German, both written and spoken.
- Proficient in MS Office.
- High level of confidentiality and a passion for administrative tasks.
- Strong organizational skills with a versatile, committed, and motivated approach.
- Client-orientated with an innovative mindset.
- Eagerness to take on greater responsibility as part of your personal and professional growth in this evolving role.
About Us: Quantica Capital AG is a systematic asset management specialist operating on a global scale. Our company offers a unique opportunity to work in a dynamic, fast-paced environment where your contributions have a direct impact on our success. By joining our team, you will gain hands-on experience in a collaborative and innovative setting that values both individual and collective success.
">Salary Information: The estimated annual salary for this position is CHF 60,000 - CHF 80,000, depending on qualifications and experience.
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