Executive Assistant to President EMEA

Vor 7 Tagen


Schaffhausen, Schaffhausen, Schweiz Aptiv Vollzeit

About the Role

The Executive Assistant to President EMEA will play a critical role in supporting the President's office, providing strategic support and administrative expertise to drive business success.

Key Responsibilities

  • Manage the President's calendar, ensuring effective time management and proactive scheduling.
  • Identify and resolve scheduling conflicts, and proactively follow up on outstanding issues.
  • Coordinate logistics for team meetings, workshops, events, and functions.
  • Interact with all levels of the organization, including officers and board members, as well as external stakeholders.
  • Facilitate communication that involves the work of the President EMEA, ensuring it is responsive, welcoming, and effective.
  • Develop working relationships with other executive assistants to facilitate information flow and scheduling process.
  • Draft, prepare, edit, and format business documents using Microsoft Word, PowerPoint, and Excel.
  • Manage meeting agendas and meeting minutes, and effectively communicate action items.
  • Effectively manage recordkeeping with electronic and hard copy filing of documents.
  • Create and organize information, and generate reference tools for ease of use by the team.
  • Prioritize and follow up on incoming issues and concerns.
  • Potentially assist in onboarding of new team members.
  • Organize domestic and international travel arrangements, ensuring passport and visa requirements are met.
  • Prepare expense reports and track reimbursements through the Concur system.

About You

We are seeking an experienced Executive Assistant with a strong background in supporting international corporations. The ideal candidate will have:

  • Extended experience (5+ years) working in executive assistant roles.
  • High school diploma or bachelor degree.
  • Multi-lingual (fluent English and German).
  • Excellent communication skills, both verbal and written.
  • Top organizational skills.
  • Pronounced interpersonal skills.
  • Excellent computer program skills.
  • Ability to work under stress and time pressure.
  • High degree of flexibility and ability to cope with a heavy workload.
  • Self-driven, responsible, and motivated.

About Aptiv

Aptiv is a leading global technology company that provides innovative solutions for the automotive industry. We are committed to creating a safer, greener, and more connected world. As an Executive Assistant to President EMEA, you will be part of a dynamic team that is shaping the future of mobility.


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