Executive Assistant to President EMEA
vor 7 Monaten
Help shape the future of mobility .
With Aptiv's newly opened Schaffhausen, Switzerland office, you'll be one of 200,000 sharpest minds generating over $17 billion in revenue each year across 48 countries. Through our deep domain expertise, we enable customers to transition to software-defined vehicles with electrified and intelligently connected architectures. Join us as one of our founding members in Switzerland and provide the strategy, service & support our colleagues need as we strive to make our planet safer, greener, and more connected.
Position Summary
The Executive Assistant will operate in a dynamic, rapidly changing environment which requires flexibility, adaptability and initiative, as well as excellent organizational and problem-solving skills. This role acts as a key member of APTIV’s Swiss office team, supporting the executive by managing calendars, keeping him prepared for internal and external meetings, advising of outstanding issues and proactively following up.
The ideal candidate will be experienced in handling a wide range of executive support tasks and enjoy the challenge of supporting the Office . The role requires interacting with staff at all levels, while maintaining a high level of professionalism.
Your Role
Responsible for managing a heavy calendar to ensure effective and proactive time management.
Proactively identify scheduling conflicts and other issues; thoughtfully assessing whether to manage scheduling and other tasks independently, triage to the team, or escalate.
Manage logistics for team meetings, workshops, events and functions
Professionally, responsively and judiciously interact with all levels of the organization, including officers and board members, as well as external stakeholders.
Facilitate incoming and outgoing communication that involves the work of President EMEA - ensuring it is responsive, welcoming and effective (telephone, electronic, hard copy and in-person).
Develop working relationships with other executive assistants to facilitate information flow and scheduling process.
Draft, prepare, edit and format business and documents using Microsoft Word, PowerPoint and Excel.
Manage meeting agendas and meeting minutes and effectively communicate action items.
Effectively manage recordkeeping with electronic and hard copy filing of documents.
Create and organize information and generate reference tools for ease of use by the team.
Prioritize and follow up on incoming issues and concerns.
Potentially assist in onboarding of new team members.
Organize all domestic and international travel arrangements including air travel, ground transportation and hotel reservations; ensure passport and visa requirements are met.
Prepare expense reports and track reimbursements through Concur system.
Your Background
Extended experience (5+ years) working in executive assistant roles for international corporations
High school diploma or bachelor degree
Multi-lingual (fluent English and German)
Excellent communication skills both verbal as written
Top organizational skills
Pronounced Interpersonal skills
Excellent computer program skills
Used to work under stress and time pressure
High degree of flexibility and able to cope with heavy workload
Self-driven , responsible , motivated
Why join us?
You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs.
You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.
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