Administrative Assistant

vor 3 Monaten

Schaffhausen, Schweiz Ascent Health Services Switzerland Vollzeit

**JOB SUMMARY**:
As an Admin Assistant for the legal team at Ascent, you will play a key role in supporting our legal team and Executive Assistant. In this full-time, on-site position, you will handle a wide range of administrative tasks, from event coordination to managing legal documentation. If you’re looking for a role where you can grow professionally while contributing to a dynamic and supportive team, this is the perfect opportunity for you.

**WHAT YOU WILL BE WORKING ON**:

- **Administrative Support for the Legal Team**:

- Facilitating the DocuSign process and updating legal team files
- Providing administrative support during projects
- Supporting NDA management, invoicing follow-ups, and preparing ad-hoc reports
- Assisting with review of commercial items and execution of NDAs with Ascent stakeholders
- Preparing expense reports for the legal team
- Offering other administrative support as needed
- **Calendar Coordination**:Managing and coordinating calendars for the General Counsel, Vice President, and other senior legal leaders
- **Event, Logistics and Travel Coordination**: Organizing company events, domestic and international travel arrangements, internal meetings, and team events
- **Deputizing for other Assistants**: during absences
- **Office Management Support**:Assisting with office management tasks as needed

**YOUR PROFILE**:

- Full proficiency in both German and English mandatory (both written and spoken, C1 level)
- 2-5 years of relevant administrative experience, ideally within a legal team
- Vocational degree in commercial education (KV or equivalent)
- Strong skills in Microsoft Outlook, Word, Excel, and PowerPoint
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Comfortable working in a fast-paced, international, and team-oriented environment

**WHY JOIN ASCENT HEALTH SERVICES?**

Join Ascent and thrive in a certified top-tier workplace, recognized by “Best Place to Work” and honored with the Career Empowerment Label from HSG. We're committed to innovative thinking and championing diverse career paths in the pharmaceutical industry.

Embrace flexibility by choosing your work location within Switzerland, and benefit from comprehensive health insurance and 24/7 mental health resources. Enjoy a work-life balance with both Swiss and US public holidays, in addition to 25 days standard paid leave.

We nurture your professional growth with a range of training opportunities and a personal budget for external courses. Your well-being is further supported by an annual wellness stipend and a transportation allowance.

At Ascent, every day is an opportunity to make a difference in a collaborative, respectful, and progress-driven environment. Your journey to excellence and real-world impact starts here.

**HOW TO APPLY**:

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