Administrative Assistant

Vor 4 Tagen

Schaffhausen, Schweiz Ascent Health Services Switzerland Vollzeit

**JOB SUMMARY**:
As an Admin Assistant for the legal team at Ascent, you will play a key role in supporting our legal team and Executive Assistant. In this full-time, on-site position, you will handle a wide range of administrative tasks, from event coordination to managing legal documentation. If you’re looking for a role where you can grow professionally while contributing to a dynamic and supportive team, this is the perfect opportunity for you.

**WHAT YOU WILL BE WORKING ON**:

- **Administrative Support for the Legal Team**:

- Facilitating the DocuSign process and updating legal team files
- Providing administrative support during projects
- Supporting NDA management, invoicing follow-ups, and preparing ad-hoc reports
- Assisting with review of commercial items and execution of NDAs with Ascent stakeholders
- Preparing expense reports for the legal team
- Offering other administrative support as needed
- **Calendar Coordination**:Managing and coordinating calendars for the General Counsel, Vice President, and other senior legal leaders
- **Event, Logistics and Travel Coordination**: Organizing company events, domestic and international travel arrangements, internal meetings, and team events
- **Deputizing for other Assistants**: during absences
- **Office Management Support**:Assisting with office management tasks as needed

**YOUR PROFILE**:

- Full proficiency in both German and English mandatory (both written and spoken, C1 level)
- 2-5 years of relevant administrative experience, ideally within a legal team
- Vocational degree in commercial education (KV or equivalent)
- Strong skills in Microsoft Outlook, Word, Excel, and PowerPoint
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Comfortable working in a fast-paced, international, and team-oriented environment

**WHY JOIN ASCENT HEALTH SERVICES?**

Join Ascent and thrive in a certified top-tier workplace, recognized by “Best Place to Work” and honored with the Career Empowerment Label from HSG. We're committed to innovative thinking and championing diverse career paths in the pharmaceutical industry.

Embrace flexibility by choosing your work location within Switzerland, and benefit from comprehensive health insurance and 24/7 mental health resources. Enjoy a work-life balance with both Swiss and US public holidays, in addition to 25 days standard paid leave.

We nurture your professional growth with a range of training opportunities and a personal budget for external courses. Your well-being is further supported by an annual wellness stipend and a transportation allowance.

At Ascent, every day is an opportunity to make a difference in a collaborative, respectful, and progress-driven environment. Your journey to excellence and real-world impact starts here.

**HOW TO APPLY**:

  • Administrative Assistant

    Vor 5 Tagen

    Schaffhausen, Schweiz Ascent Health Services Switzerland Vollzeit

    Administrative Assistant (Legal Team) at Ascent Health Services Switzerland | softgarden View job here Administrative Assistant (Legal Team) Full Time ...

  • Administrative Support-exec

    vor 3 Wochen

    Schaffhausen, Schweiz TE Connectivity Vollzeit

    TE’s Industrial Business Unit is looking for a highly motivated Executive Assistant providing high-level direct administrative support to the SVP & GM of Industrial. This individual plays a central role in supporting the Executive Leadership of the Industrial BU. Success in this position requires a proactive approach to anticipating and meeting the needs...

  • Administrative Support Professional

    vor 3 Wochen

    Schaffhausen, Schaffhausen, Schweiz TE connectivity Vollzeit

    Job OverviewTE's Industrial Business Unit is seeking a highly motivated and experienced Executive Assistant to provide high-level direct administrative support to the SVP & GM of Industrial. This individual will play a critical role in supporting the Executive Leadership of the Industrial BU, requiring a proactive approach to anticipating and meeting the...

  • Administrative Support Specialist

    vor 2 Wochen

    Schaffhausen, Schaffhausen, Schweiz TE connectivity Vollzeit

    Job OverviewTE Connectivity is seeking a highly motivated and proactive Executive Assistant to provide high-level direct administrative support to the SVP & GM of Industrial. This individual will play a critical role in supporting the Executive Leadership of the Industrial Business Unit.Key ResponsibilitiesPlan, organize, and coordinate meetings,...

  • Administrative Support Specialist

    Vor 5 Tagen

    Schaffhausen, Schaffhausen, Schweiz TE connectivity Vollzeit

    Job OverviewTE Connectivity is seeking a highly motivated and organized Executive Assistant to provide high-level administrative support to the SVP & GM of Industrial.This individual will play a critical role in supporting the Executive Leadership of the Industrial Business Unit, requiring a proactive approach to anticipating and meeting the needs of the...

  • Administrative Assistant

    Vor 5 Tagen

    Schaffhausen, Schaffhausen, Schweiz Ascent Health Services Switzerland Vollzeit

    Administrative Assistant (Legal Team)Job Summary:We are seeking an experienced Administrative Assistant to join our Legal Team at Ascent Health Services Switzerland. As a key member of our team, you will provide administrative support to our legal professionals, ensuring the smooth operation of our legal functions.Key Responsibilities:Provide administrative...

  • Administrative Support Specialist

    vor 3 Wochen

    Schaffhausen, Schaffhausen, Schweiz Ascent Health Services Switzerland Vollzeit

    Job SummaryAs a Legal Team Assistant at Ascent Health Services Switzerland, you will play a key role in supporting our legal team and Executive Assistant. In this full-time, on-site position, you will handle a wide range of administrative tasks, from event coordination to managing legal documentation.Key ResponsibilitiesAdministrative Support: Facilitate the...

  • Legal Team Assistant

    vor 1 Woche

    Schaffhausen, Schaffhausen, Schweiz Ascent Health Services Switzerland Vollzeit

    Legal Team AssistantAscent Health Services Switzerland is seeking a highly skilled Legal Team Assistant to support our legal team and Executive Assistant. This full-time, on-site position offers a unique opportunity to grow professionally while contributing to a dynamic and supportive team.Key Responsibilities:Administrative Support for the Legal...

  • Legal Team Assistant

    vor 3 Wochen

    Schaffhausen, Schweiz Ascent Health Services Switzerland Vollzeit

    Legal Team Assistant at Ascent Health Services Switzerland | softgarden View job here Legal Team Assistant Full Time ...

  • Legal Team Assistant

    vor 3 Wochen

    Schaffhausen, Schweiz Ascent Health Services Switzerland Vollzeit

    **JOB SUMMARY**: As a Legal Team Assistant at Ascent, you will play a key role in supporting our legal team and Executive Assistant. In this full-time, on-site position, you will handle a wide range of administrative tasks, from event coordination to managing legal documentation. If you’re looking for a role where you can grow professionally while...

  • Executive Assistant

    vor 3 Wochen

    Schaffhausen, Schaffhausen, Schweiz Ascent Health Services Switzerland Vollzeit

    Job SummaryAs a Legal Team Assistant at Ascent Health Services Switzerland, you will play a key role in supporting our legal team and Executive Assistant. In this full-time, on-site position, you will handle a wide range of administrative tasks, from event coordination to managing legal documentation.Key ResponsibilitiesAdministrative Support: Facilitate the...

  • Executive Assistant to President EMEA

    vor 1 Woche

    Schaffhausen, Schaffhausen, Schweiz Aptiv Vollzeit

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide strategic support to our President EMEA. As a key member of our Swiss office team, you will be responsible for managing a heavy calendar, coordinating logistics, and facilitating communication with internal and external stakeholders.Key ResponsibilitiesManage and...

  • Executive Assistant to President EMEA

    vor 3 Wochen

    Schaffhausen, Schaffhausen, Schweiz Aptiv Vollzeit

    About the RoleThe Executive Assistant to President EMEA will play a critical role in supporting the President's office, providing strategic support and administrative expertise to drive business success.Key ResponsibilitiesManage the President's calendar, ensuring effective time management and proactive scheduling.Identify and resolve scheduling conflicts,...

  • Assistentin HR

    vor 4 Monaten

    Schaffhausen, Schweiz Flexsis Vollzeit

    **EINFÜHRUNG**: Unser Beruf und unsere Leidenschaft «HR-Management». Flexsis AG ist ein eigenständiges Unternehmen der Interiman Group SA mit über 140 Mitarbeitenden, die an 47 Standorten in der Deutschschweiz ein komplettes Programm von Dienstleistungen im Bereich Human Resources anbieten. Für unsere Mandantin in **Schaffhausen** rekrutieren...

  • Legal Team Coordinator

    vor 3 Wochen

    Schaffhausen, Schaffhausen, Schweiz Ascent Health Services Switzerland Vollzeit

    Job SummaryAs a Legal Team Assistant at Ascent Health Services Switzerland, you will play a key role in supporting our legal team and Executive Assistant. In this full-time, on-site position, you will handle a wide range of administrative tasks, from event coordination to managing legal documentation.Key ResponsibilitiesAdministrative Support: Facilitate the...

  • Intern Operational Excellence Support Assistant

    vor 4 Monaten

    Kanton Schaffhausen, Schweiz Georg Fischer Rohrleitungssysteme AG Vollzeit

    At GF, we see our company as a forward-thinking leader in our field. Since 1802, we have been embracing innovations and sustainable solutions of the highest quality that add value to people’s lives around the globe. We offer a full time or part time (50%) position as Operation Excellence (OPEX) Intern for the duration of 6 to 12 months within our agile...