Administrative Support Specialist
vor 4 Wochen
About the Role
We are seeking an Administrative Support Specialist to provide essential support to the Partners Group Privat Equity Health & Life team. This position will play a crucial role in ensuring the efficient operation of the team.
Key Responsibilities
- Calendar management of internal and external meetings, conferences, and calls
- Coordinate international and domestic travel bookings, using Concur and with external agency, prepare itinerary and logistics in Outlook
- Process expense reports using Concur
- Review, cross-reference, format and assemble investment documents and investor presentations
- Maintain and update internal data and contact information in Outlook and internal database (Siebel)
- Assist with event and conference coordination, booking catering and restaurant reservations, as needed
- Assist with booking interviews for the team and co-ordinate candidate management with HR Recruitment
- Answer phones, screen and route callers, handle inquiries, and provide back up to other administrative assistants
Requirements
- Minimum of 2 years of administrative support experience working in a professional environment for a medium to large corporate entity, including support for executive and upper-level management
- Relevant degree with experience
- Proficient in MS Office Suite, and demonstrated ability to quickly pick up new software and systems
- Ability to work proactively, handle a large number of tasks while meeting deadlines, and perform well under pressure
- Professional attitude with a friendly, outgoing demeanor to support client-facing department; enthusiastic team player contributing to a strong administrative support team
- Organized with high attention to detail; ability to multi-task, prioritize, and manage time effectively
- Excellent written and verbal communication skills Ability to maintain confidentiality and handle sensitive information with discretion
About Partners Group
Partners Group is a global financial institution that retains the culture, pace, and agility of a start-up. As a growing firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:
- Professional, international working environment
- Challenging, rewarding career within a growing company
- Entrepreneurial culture offering opportunity to learn the business from some of the world's leading private market specialists
- Collaborative environment, with on-the-job training and mentorship opportunities
- Education assistance program
- Competitive salary with performance-oriented compensation model
- Lunch allowance
- One-month sabbatical after every five years of service
- Fun office and team events, including volunteer opportunities to connect with and help our local communities
We thrive on new ideas for the benefit of our clients, our employees, and our community. We are proud to be an equal opportunity employer and support diversity of perspectives. Our working environment is humble, inclusive, and transparent, and the structure of the firm is flat.
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