Support Services Specialist

Vor 7 Tagen

Basel, Basel-Stadt, Schweiz SIB Swiss Institute of Bioinformatics Vollzeit
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team at SIB Swiss Institute of Bioinformatics. The successful candidate will be responsible for ensuring the smooth operation of our daily activities, managing correspondence, and coordinating events.

Key Responsibilities
  • Administrative Support: Provide administrative assistance, including managing correspondence, agendas, and travel arrangements for multiple parties.
  • Event Coordination: Coordinate and organize group events, meetings, workshops, seminars, trainings, and conferences.
  • Facilities Management: Manage PHI's group operations and facilities, including rental contracts, cleaning services, procurements of goods, and IT services.
  • Back-Office Activities: Execute back-office activities such as processing of invoices and contract management.
  • HR Support: Support HR processes, including recruitment, contracts, and permits, and assist in the onboarding process for new hires.
  • Team Environment: Support a productive, inclusive, and motivating team environment by developing, implementing, and reviewing related policies and procedures.
Requirements
  • Essential: CFC and minimum 5 years of experience in a fast-paced, changing environment or equivalent.
  • Organizational Skills: Strong organizational skills, and the ability to multi-task with accuracy and reliability, solid time-management skills with the ability to prioritize tasks.
  • Independence and Proactivity: Ability to work independently and pro-actively.
  • Technical Skills: Proficiency in collaborative electronic tools, office software, and document management.
  • Administrative Knowledge: An understanding of central administrative operations such as Finance, HR, and Communications.
  • Scientific Environment: Experience working in a scientific/academic environment, preferably in biomedical research.
  • Language Skills: Fluent in English and German.
Desirable:
  • Working Knowledge: Working knowledge of French.
  • Awareness: Awareness of the healthcare environment in Switzerland.

Some travel may be required. Due to the ongoing collaboration between SIB and the Swiss Academy of Medical Sciences (SAMS), both parties are involved in the recruitment process.

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